Office Assistant

4 weeks ago

New York, United States Atrium Staffing Full time
Our client is seeking an Office Assistant for a fast-paced Office Manager who will handle all aspects of running the day-to-day operations of the office as well as certain property management tasks. This role will report to senior partners of the Company and play a pivotal role in helping the company run smoothly. Salary/Hourly Rate: $25 - $30/hr Position Overview: The Office Assistant will play a crucial role in maintaining an organized and efficient office. This position will be play a big part of the company and give opportunity for growth. The Office Assistant must be self-reliant, good at multi-tasking and have strong communication skills. This role is perfect for an organized and detail-oriented individual. Responsibilities of the Office Assistant:
  • General administrative duties, including supporting senior management members as needed
  • Greeting office guests and answering phones, taking accurate and complete messages and/or transferring calls to appropriate individuals
  • Assisting office personnel with all administrative tasks such as copying, scanning, preparing mailings (including FedEx and certified mail), accepting mail and packages
  • Creating and maintaining office files, both paper-based and electronic
  • Creating and maintaining office and employee contact information (contractors, tenants, brokers, etc.)
  • Keeping track of office and building supplies and ordering supplies as needed
  • Overseeing all office IT functions and coordinating with outside IT support, including scheduling repairs and maintenance of phone system, computers, and other office equipment
  • Assisting in HR Administration, including employee attendance and PTO tracking
  • Assisting in preparing and mailing rent bills and accepting rent payment
  • Assisting with updating property record summaries
  • Scheduling service appointments and scheduling access to tenant spaces as needed
  • Assisting the property management team with marketing available properties, including updating company website and property listings for e-mail distribution, sending listing sheets on available properties to brokers and referring inquiries to appropriate internal personnel and coordinating broker access to available properties
  • Assuming additional responsibilities and perform special projects as needed or directed
Qualifications for the Office Assistant:
  • 2+ years of work experience in a professional office environment and previous Office Manager/Administrative Assistant experience
  • Comfort with Microsoft Word, Excel, Outlook, PowerPoint is required
  • Must be highly organized and detail oriented as well as willing to roll up sleeves and take personal ownership for assigned tasks; strong written and verbal skills are a must
  • Must be able to work cooperatively and collaboratively with all employees and external vendors
Education Requirements:
  • Bachelor's degree is required
Benefits:
  • Atrium Care Package available, upon eligibility. (Including healthcare plans, discount programs and paid time off)

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