Administrative Assistant

4 weeks ago


Kyle, United States SPI: Schaumburg & Polk Full time

Job Title

Administrative Assistant

Job Type

Full-time

Education

High School

Location

Kyle, TX US (Primary)

Category

Administrative / Clerical

Job Description

The Administrative Assistant provides support to managers, other employees, and office visitors by handling a variety of tasks to ensure that all interactions between the organization and others are positive and productive.

Accountable to: Branch Office Manager

Typical Duties

  1. Provides administrative support to the Branch Office Manager and staff.
  2. Prepares documents, spreadsheets, and presentations with Microsoft Office.
  3. Assists with preparation of proposals and responses to RFQ's in Adobe InDesign.
  4. Maintains filing system.
  5. Assists with incoming mail and outgoing correspondence.
  6. Assists with answering the phone.
  7. Makes meeting arrangements as needed and attend meetings when requested.
  8. Assist with creation of contract books, under the direction of the Project Manager, between cities and contractors.
  9. Assists the Branch Office Manager in the preparation of proposals, statements of qualifications and other instruments that represent the qualifications of the corporation to prospective clients.
  10. Assists with maintenance of marketing records (project tracking and resumes).
  11. Coordinates and schedules monthly lunch and learns with local suppliers at the office.
  12. Plans and implements employee-appreciation related tasks (i.e. event planning)
  13. Assists managers and Business Development staff with the development/completion of grant funding applications including TWDB, USDA, TDA, and TPWD.
Job Requirements
  1. Thorough working knowledge of Microsoft Office (Word, Excel and PowerPoint).
  2. Excellent listening, judgment, oral and organizational skills.
  3. Ability to work well independently, work with all levels of management, prioritize tasks, resolve problems and follow through.
  4. Ability to keep confidential information private.
  5. Ability to work in a fast-paced environment and be a team player.


Travel

0 - 10%

SPI is committed to providing equal opportunity for all employees regardless of race, color, sex, marital status, religion, religious affiliation, physical or mental disability, national origin, veteran status, sexual orientation, or age.

Full time Benefits:
  • Team and family-oriented work environment
  • Advancement opportunities
  • Medical, dental, and vision insurance coverage
  • Group term life insurance
  • Flexible spending account
  • AFLAC supplemental insurance
  • 401k Matching
  • Paid Time Off
  • Paid holidays
  • Employer-sponsored continuing education


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