Facilities Operations Coordinator

3 weeks ago

Kyle, Texas, United States Cypress-Fairbanks ISD Full time

**Job Summary:**

The Cypress-Fairbanks ISD is seeking an experienced Facilities Operations Coordinator to provide administrative support to the Facilities and Construction Department. This role involves scheduling meetings, maintaining calendars, prioritizing tasks, and providing exceptional customer service.

Key Responsibilities:

  • Schedule meetings and ensure accuracy of the calendar with special detail to double bookings, meeting cancellations, and time allowance between meetings.
  • Prioritize and monitor the status of administrative tasks.
  • Perform secretarial and receptionist duties, including screening and greeting visitors, receiving phone calls, and recording messages.
  • Process office mail received and its required distribution.
  • Take meeting minutes when appropriate and distribute to attendees.
  • Responsible for keeping the office supplies and conference room supplies stocked.
  • Respond to routine inquiries from the staff, the public, and outside agencies and refer to appropriate personnel.
  • Prepare correspondence including memoranda, letters, meeting minutes, transmittals, etc. for department staff and handle distribution of same as may be required.
  • Receive, reconcile, scan and archive all documents at the time of services for projects in a manner that allows for easy viewing and retrieval.
  • Perform data entry tasks.
  • Assist with project close-out process.
  • Assist with the processing of all Public Information Requests.
  • Transmit bid bonds, payment and performance bonds, and certificates of insurance from General Contractors to the district insurance office for approval.
  • Process lien notices for projects.
  • Process badge requests and administer the badging process for various departments within CFISD.
  • Provide general secretarial support to the Facilities and Construction Department.
  • Plan and coordinate special events such as employee appreciation and holiday celebrations to include set-up and clean-up of the conference room before and after events.
  • Perform other duties as assigned by the Assistant Superintendent of Facilities and Construction, Director of Project Management, Director of Construction Field Services, and Director of Contract Management.
  • Regular and reliable attendance is an essential job function.

Requirements:

This position requires a high school diploma or equivalent, knowledge of record-keeping and general office procedures, proficiency in Microsoft Office applications, self-motivation, and excellent interpersonal skills. The estimated salary for this role is $36,423 - CP5, with a salary range based on experience.

About Us:

Cypress-Fairbanks ISD is a leading educational institution committed to providing quality education and exceptional support to our students, staff, and community. We offer a competitive salary and benefits package, opportunities for growth and development, and a supportive work environment.

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