Administrative Assistant III

3 weeks ago

Dripping Springs, United States Dripping Springs Chamber of Commerce Full time
Job Title: Admin. Assistant III - HS Principal Wage/Hour Status: Non-Exempt

Reports to: Campus Principal Pay Grade: Clerical/Technical 5

Dept./School: Dripping Springs High School Date Revised: 12/10/2024

Primary Purpose:

Ensure efficient operation of school administrative office and provide clerical support for school's administrative staff.

Qualifications:

Education/Certification:
  • High school diploma or GED
  • Associate's degree preferred
Special Knowledge/Skills:
  • Proficient keyboarding and file maintenance skills
  • Ability to use software to develop spreadsheets, databases, and do word processing
  • Ability to maintain accurate and auditable records
  • Knowledge of basic accounting principles
  • Ability to follow verbal and written instructions
  • Ability to perform a variety of tasks often changing assignment on short notice
  • Effective organizational, communication, and interpersonal skills
Experience:
  • Three to five years clerical/secretarial experience, preferably in public education

Major Responsibilities and Duties:

Records, Reports, and Correspondence
  1. Prepare campus communications, correspondence, forms, manuals, and reports. Prepare instructional materials as requested.
  2. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.
  3. Maintain school calendar of events.
  4. Coordinate printing and dissemination of all forms and guidelines for beginning of school for both staff members and students.
  5. Compile, maintain, and file all reports, records, and other documents as required. Maintain students records according to established procedures.
Reception and Phones
  1. Schedule meetings and appointments and maintain calendar for principal.
  2. Assist students, teachers, and parents as needed.
  3. Receive incoming calls, take reliable messages, and route to appropriate staff.
Other
  1. Assist with planning, preparation, and setup of faculty meetings and campus activities. Notify/remind committee members of various meetings, i.e., SIT, Leadership Teams, Grade Level, and other meetings as called.
  2. Support principal in sorting and managing daily email.
  3. Sort, distribute, or deliver mail and other documents.
  4. Maintain confidentiality.
  5. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

Monitor the work of campus secretaries and clerical aides.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

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