Executive Assistant

7 days ago


Northbrook, United States USA Clinics Group Full time

USA Clinics Group is seeking a motivated and organized Executive Assistant to fully support to the Senior VP of Operations and managerial staff to help ensure operational compliance. If you are someone who consistently demonstrates a professional company image through interpersonal skills and has ability to work well with all levels of internal management, staff, and physicians, apply today

This position is full-time at our corporate office in Northbrook, IL. The pay is between $26-$31/hr.

RESPONSIBILITES

  • Support, assist, and coordinate tasks as assigned to ensure accreditation standards (AAAHC, ACR, CLIA & IAC) are maintained nationwide.
  • Assist in coordinating corporate meetings, but not limited to, Quality Improvement & Governing body.
  • Prepare and maintain committee minutes, notices, analysis reports, correspondence, calendars, agendas, and presentations using computerized software programs including Microsoft Office.
  • Assist with preparing centers for inspections, surveys, audits and ensure completion of readiness checklist.
  • Assist with monitoring and adherence to established new clinic development timelines.
  • Work with vendors to order and deliver all necessary equipment/supplies.
  • Organize and schedule mandatory annual clinic in-services.
  • Assist in updating all necessary electronic manuals (P&P, Radiology, Laboratory).
  • Oversee, conduct, and manage audit activities to ensure operational integrity.
  • Travel as needed throughout the United States to ensure operational efficiency within the centers.
  • Assist in developing, implementing, and evaluating all operating policies, procedures, and safeguards for efficient, effective, and timely workflow.
  • Research and analyze information, compile data to prepare special reports containing KPI (Key Performance Indicators) following the Senior VP’s direction.
  • Organize various complex projects from initiation to completion.
  • Support implementation of new policies, procedures, or practices to improve efficiency of office operations.
  • Prepare correspondences, scheduling meetings, maintain executive calendars, routine record keeping and prepares spreadsheets.
  • Investigate, evaluate, and resolve problems within scope of position.
  • Assist in creating, organizing, and maintaining communication channels between all members of the team.

Requirements

Required

  • At least 1-2 years in similar position
  • Able to travel out of state as needed (up to 20%)
  • Proficient in Microsoft Office (Word, Excel, PowerPoint)

Preferred

  • Accreditation and regulatory survey process experience
  • Bachelor's degree
  • Healthcare or hospitality experience

Other

  • Ability to work independently and multitask different projects at the same time.
  • Demonstrate good phone and email etiquette skills with timely response times.
  • Strong interpersonal skills to build relationships, negotiate and collaborate with individuals and upper management.
  • Flexible and able to function well in a fast-paced environment.
  • Extremely efficient, organized, and resourceful.
  • Strong multitasking skills to manage diverse projects simultaneously without compromise.
  • Strong decision-making skills, verbal and written communication skills and attention to detail are essential.

Benefits

  • Health
  • Dental
  • Vision
  • PTO
  • 401k

INDH2



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