Administrative Assistant

8 hours ago


Chicago, United States Motion Recruitment Full time

Administrative Assistant:


Provides administrative support to an organization unit requiring broad experience, skills and knowledge of organization policies and practices. Performs office management and general administrative functions for assigned manager/area.

  • Serves as first point of contact to department, providing professional assistance with the appropriate sense of urgency.
  • Performs a variety of administrative duties.
  • Supports one or more members of management and/or staff in a business or functional unit.
  • Work generally requires knowledge of company and/or business/functional practices, policies, programs and/or product line. Resolves routine and non-routine inquiries.
  • Administrative responsibilities include calendaring, document preparation and management, correspondence, travel arrangements, and meeting/travel coordination.
  • Maintains confidentiality. •
  • Provide high-level administrative and event support for units within the medical school (Student Programs, Health Equity, Diversity, and Inclusion, Curriculum, and Admissions) as needed, including events.
  • Administrative support includes but is not limited to scheduling meetings, submitting reimbursements, ordering food, and sending communications on behalf of units.
  • Serve as the lead operations manager
  • Provides leadership for space upgrades and maintenance of key equipment
  • Oversees the management of supplies, including their purchase, organization, and storage to reduce duplication of effort and cost.
  • Provides onboarding services for new employees (space, identification, room access, computers, telephone, etc.). Leads the admin resource group.
  • Serve as primary backup and support to the Executive Assistant
  • Contribute to the preparation of the Dean's daily schedule, and the assembly of appropriate files and meeting materials.
  • Assist the Executive Assistant in supporting the Dean and operations-related projects as needed.


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