Administrative Assistant

2 months ago

Aberdeen Proving Ground, United States Dynamo Technologies, LLC Full time

Job Description:

Dynamo Technologies has a need for a Administrative Assistant to support the US Army Project Manager Positioning, Navigation, and Timing (PM PNT) system engineering and technical assistant (SETA) Program.

Duties/ Responsibilities

The specific duties include but are not necessarily limited to the following:

  • Be proficient in the Microsoft Suite of products.
  • Review general office correspondence for accuracy, regulation compliance, completeness, and adherence to AR 25-50.
  • Maintain records of all office correspondence signed by PM PNT leadership on the PM PNT SharePoint site and shall ensure that SharePoint records are updated to the current, final version within two (2) business days of notification of document revision.
  • Receive visitors to the PM PNT office space and shall escort PM PNT office visitors to the PM PNT personnel being visited, or to the scheduled meeting space.
  • Provide telephone answering services for PM PNT, Deputy PM PNT, Product Managers (PdMs), and Deputy PdMs refer callers to the appropriate PM PNT staff, and take messages if personnel are not available.
  • Manage, update, and schedule meetings for executive-level calendars, to include establishing times based upon PM PNT leadership availability.
    • Answer questions from PM PNT staff related to executive schedules and other office related matters.
    • Ensure conference rooms are scheduled, meeting invites are sent, and teleconference / video teleconferencing (VTC), or other collaboration connections, are established and shared via email no less than one week prior to meeting start time.

  • Coordinate, prepare, and submit travel authorizations and vouchers in support of official temporary duty (TDY) utilizing the Defense Travel System (DTS) for PM PNT Leadership.
  • Maintain and order office supplies, as necessary, for the office of PM PNT.
  • Create, format and correct grammar, syntax, and spelling from draft PM PNT program and acquisition documentation.
  • Review and correct PM PNT memoranda to be IAW Army Regulation 25-50.
  • Plan, coordinate, organize, implement, and prepare Report, Record of Meeting / Minutes (IAW CDRL A010) for PM PNT events, as required.

Required Skills / Abilities

  • Demonstrating excellent communication skills and ability to work with customers, and other technical teams.
  • Attention to detail
  • Prior experience serving as Assistant within an Army Acquisition organization and ability to work independently and in direct coordination with senior level Government personnel.
  • Experience with Excel, Word, PowerPoint, document policies and editing and Sharepoint.
  • Active Secret DoD Clearance
  • US Citizenship

Education and Experience:

  • Bachelor's and at least 5 years experience

  • Minimum Education: Associates Degree and 4 years of experience.

Travel Requirement:

  • No

Clearance Requirement:

  • Secret

Dynamo is a full lifecycle digital transformation company providing best-in-class technology and mission support services to our clients. An SBA 8(a) Program participant, Dynamo maintains SBA 8(a) Mentor-Protege Program Joint Ventures, providing us significant scale and further deepening our capabilities. Dynamo's mission is to lead the digital transformation industry and provide best-in-class solutions for our clients with a truly human touch.

We leverage industry leading practices to empower our clients, ultimately providing them with the necessary tools, knowledge, and information required to successfully achieve their strategic goals, while optimizing their operations.

Through our partnerships, boldness, and authenticity, Dynamo goes against the grain of a traditional government contracting company by providing top-caliber team members, delivering quality results, and always exceeding expectations.

Dynamo Technologies is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

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