ASSISTANTSHIP, Ambassador Program

3 weeks ago


Miami Lakes, United States Orange Bowl Committee Full time
POSITION: Ambassador Assistantship

DEPARTMENT: Events & Operations

REPORTS TO: Chief Administrative Officer & Manager, Events & Operations

STATUS: Temporary Full-Time, Non-Exempt

Salary: $2260 monthly /Duration: 10 months/Tentative start date: July 15, 2024

SUMMARY: This position provides expert support to the Events & Operations department by

assisting with the logistical elements of its Festival Events through the coordination of volunteer recruitment and support.

ESSENTAIL FUNCTIONS

Ambassador Program
  • Assist with managing all Ambassadors associated with the Orange Bowl Committee
  • Assist in training sessions and orientation courses for all interested Ambassadors and staff members
  • Solicit Ambassadors and maintain the Ambassador database (Data Entry)
  • Maintain records of Ambassador volunteer hours
  • Assist in providing content and monitor information on website and Ambassador Newsletter
  • Assist in securing items for recognition program for all Ambassadors
  • Assist with the administration of agreements and event budget
  • Assist with recruiting and assigning Ambassadors to work the event
  • Assist in securing an event site and catering for Ambassador events
  • Assist in working with the Event Captain on invites and RSVP database
  • Prepare documentation for volunteer hours completed
  • Assist with Monthly newsletter for Ambassador Program
  • Assist backing-up Receptionist
  • Attend all meetings, take notes and send out meeting minutes
  • Must be available to work ALL Orange Bowl Committee events (weekdays and weekends) including but not limited to the Orange Bowl Youth Football League
  • Other tasks as assigned by Department Heads
QUALIFICATIONS
  • Bachelor's degree
  • One year or equivalent experience preferred
  • Must be able to maintain confidentiality
  • Highly organized and demonstrated attention to detail
  • Excellent communications and interpersonal skills. Proofreading skills required.
  • Proficiency in MS Outlook, Word, Excel and PowerPoint, Photoshop and Publisher a plus.
  • Must be available to work all Orange Bowl Committee events (weekdays and weekends) including but not limited to the Orange Bowl Youth Football League
  • Other tasks as assigned by Department Heads


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