Office Administrator

4 weeks ago

Olathe, United States Johnson County, Kansas Full time
Overview

A career with Johnson County Government is more than just a job, it is an opportunity to serve a diverse and expanding community in meaningful ways. We challenge ourselves to be a different kind of government because we care deeply about our community and each other. Committed to our shared values, we provide excellent public service, seeking always to improve ourselves and our organization. We offer wonderful benefits, retirement plans, wellness incentives, a great organizational culture, and much more If you're searching for something more than just a job, something akin to a calling, then consider the challenge and opportunity of being a member of Johnson County Government

Job Description

Our government rests on the foundation of citizens choosing the representatives who govern us. Consequently, the Johnson County Election Office manages voter registration, precinct boundaries, candidate filings, and campaign reports, and as mandated by the laws of Kansas, administers all federal, state, and local elections for over 460,000 registered voters and for more than 2,300 elected positions in Johnson County.

If you are looking for a rewarding experience working with the public to make elections happen in Johnson County, then we invite you to consider joining our Election Office as an Office Administrator.

This posting will remain open until June 14, 2024.

  • Uses spreadsheets or databases to interpret and organize resource information; provides customized reports to others in the work unit; recommends changes to department/agency administrative policies, procedures, and methods; reviews and approves disbursement forms.
  • Monitors, approves and authorizes internal and external accounts through County systems and resolves discrepancies; reviews and reconciles status reports; resolves problems by researching and reviewing issues.
  • Researches and recommends equipment/vendors and prices; determines substitutes for supplies and routine equipment; verifies the accuracy of and updates the department equipment and/or fixed asset inventory; authorizes requests for goods and services; monitors contract compliance and may act as Purchasing Card manager.
  • Makes complex scheduling arrangements involving multiple parties; independently composes original correspondence for senior management's review and signature.
  • Performs/supervises several administrative functions, including tasks to support department/agency leadership and governing boards (e.g., records management, reception); analyzes short-term administrative needs; develops filing systems, internal mailing processes, and procedures; prepares non-routine correspondence; oversees and/or resolves non-routine situations based on knowledge and interpretation of established policies and procedures.
  • Creates and maintains databases; generates unique reports; creates complex spreadsheets; diagnoses and resolves simple software/hardware problems; designs and lays out publications using specialized applications.
  • Updates job descriptions using information obtained from employee or supervisor; resolves personnel processing problems with interpretation from appropriate sources (e.g., Partner, HR Manager, HR Director); serves as liaison between supervisor/manager and HR regarding routine personnel actions; advises supervisor and provides information regarding HR policies and procedures.
  • Conducts tasks associated with payroll processing such as verifies timesheets, finds, researches, and provides resolution to payroll discrepancies; completes and verifies data entry; distributes paychecks; Provides information and answers questions from staff regarding payroll issues; maintains attendance and leave tracking records; acts as department/agency/functional resource in data management systems, and provides training to new users; coordinates Family and Medical Leave according to policies, procedures, and guidelines.


Job Requirements

High school diploma or equivalent and three years of administrative support are required.

Associate's degree in Business Administration or related field is preferred.

Experience can substitute for education. Education can substitute for experience.

Johnson County Government requires successful completion of reference/background screening for all positions.

Physical, Environmental, and Special Working Conditions:
All County employees may be called upon to assist other departments/agencies in a declared emergency situation.

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