Executive Assistant

2 weeks ago

Beavercreek, United States Modern Technology Solutions Inc Full time
Overview

Own Your Future.

Modern Technology Solutions, Inc. (MTSI) is seeking an Executive Assistant in Dayton, Ohio.

Why is MTSI known as a Great Place to Work?

  • Interesting Work: Our co-workers support some of the most important and critical programs to our national defense and security.
  • Values: Our first core value is that employees come first. We challenge our co-workers to provide the highest level of support and service, and reward them with some of the best benefits in the industry.
  • 100% Employee Ownership: we have a stake in each other's success, and the success of our customers. It's also nice to know what's going on across the company; we have company wide town-hall meetings three times a year.
  • Great Benefits - Most Full-Time Staff Are Eligible for:
    • Starting PTO accrual of 20 days PTO/year + 10 holidays/year
    • Flexible schedules
    • 6% 401k match with immediate vesting
    • Semi-annual bonus eligibility (July and December)
    • Company funded Employee Stock Ownership Plan (ESOP) - a separate qualified retirement account
    • Up to $10,000 in annual tuition reimbursement
    • Other company funded benefits, like life and disability insurance
    • Optional zero deductible Blue Cross/Blue Shield health insurance plan
  • Track Record of Success: We have grown every year since our founding in 1993

Modern Technology Solutions, Inc. (MTSI) is a 100% employee-owned engineering services and solutions company that provides high-demand technical expertise in Digital Transformation, Modeling and Simulation, Rapid Capability Development, Test and Evaluation, Artificial Intelligence, Autonomy, Cybersecurity and Mission Assurance.

MTSI delivers capabilities to solve problems of global importance. Founded in 1993, MTSI today has employees at over 20 offices and field sites worldwide.

For more information about MTSI, please visit www.mtsi-va.com.

Responsibilities

* Primary POC for government leads' calendars, daily schedule, email and cadence on multiple networks, both unclassified and classified, in a very fast paced work environment.
* Integral member of the program's FOG (Front Office Group) of which includes daily correspondence, in person and via email/phone with various organizations and stakeholders.
* Track Integrated Product Team (IPT) manning and prepare organizational charts.
* Data entry functions including integrating information into required reports and presentation materials.
* Generate and maintain training requirements, files, forms, and established file plans (paper and electronic).
* Prepare correspondence per standard Government formats; (both classified and unclassified); management and operation of facsimile, printing and copying equipment; and supplies and equipment ordering.
* Assist with writing monthly activity reports.
* Assist in preparation of award write-ups, award submission packages or a variety of different required formats.
* Support in the planning, preparation, editing, creation, and publication of finished products, e.g., program documentation, plans, directives, reports, briefings, and other presentations, as required (technical and non-technical; classified and unclassified) in the media and format requested.
* Assist in establishment, implementation, and maintenance of Operating Instructions (OIs). This includes the creation and maintenance of branch documentation.
* Assist in verifying checklists against current administrative and organizational processes and assist in maintenance of a tracking system for identification and correction of deficiencies.
* Assist with ordering of office supplies through inventory, gathering requests for supplies, and preparing and itemizing various lists for supplies and equipment to be ordered and purchased by the Government office to enable fulfillment of the mission.
* Serve as the initial focal point for collecting and visually displaying materials for staff meetings and office organized information exchange meetings.
* Act as the single point in the division or branch to receive, coordinate, disseminate, track progress, and close all taskers coming to the division or branch Workflow Inbox.
* Convey reminder/follow-up emails to Offices of Primary Responsibility (OPRs), making sure they meet the tasking. The contractor is responsible for making sure taskings are completed, as per original tasker.
* Archive the workflow tasker and all supporting documentation in SharePoint.
* Lead the administrative operation through events to include compiling attendee lists, sending out invitations, procuring appropriate venues, leading the logistics for delivery presentations (unclassified/classified) and leading attendee check-in.
* Complete travel approval requests, submit vouchers upon return from travel using Defense Travel System (DTS) orders.
* Files management.
* Ability to multitask efficiently, be detail oriented and customer service oriented.
* Additional duties as assigned.

Qualifications

* 8+ years of experience directly related to the above responsibilities and at least a high school diploma, or equivalent (GED). A bachelor's degree is preferred.
* Must possess a minimum of Secret security clearance on date of hire with the ability to obtain a Top-Secret Security Clearance. Duties will require unescorted entry and work within classified SAP and SCI facilities.
* Proficient in using Microsoft products. Experience with SharePoint and Confluence is preferred but not required.


* Please Note: U.S. Citizenship is required for this position, due to contract requirements.

#LI-MS1

#MTSI

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