Program Specialist I

Salary: Depends on Qualifications

Location : Statewide

Job Type: Various

Job Number: 24-238TY

Department: Policy and Planning Department

Division: Planning and Program Evaluation

Opening Date: 12/01/2024

Closing Date: Continuous

Position Specific Description

Recruitment Number 24-238TY, Program Specialist I (Grants Manager), SR-22D ($5,258 per month) to SR-22H ($6,153 per month)*, Statewide.

*Starting salary may be at a rate between the minimum and Step H salary range, based on qualifications.

Note: Telework opportunities may be available for this position, subject to compliance with the Hawaii residency requirement under Specifically, successful candidates are required to become residents of Hawaii within thirty days after commencing their employment and as a condition of eligibility for continued employment. Bona fide military service members' dependents are exempt from the Hawaii residency requirement if the dependents are located in Hawaii due to the military service members' orders.

Candidates considering telework options should ensure they can meet the Hawaii residency requirement or qualify for the exemption.

A flexible or hybrid work schedule may be available for an employee who has completed probation in this position and has a satisfactory performance record. This work schedule may change at any time based on the operational needs of the work unit and at the discretion of the position's supervisor or administration.
Summary of Duties

The functions of this position are planning, coordinating, and developing the activities for the Judiciary's external resource management program which includes the management and administration of external resources such as grants, other external funds, and training and technical assistance as well as compliance with their terms and conditions; and to support the development and updating of comprehensive plans for programs and standards, related to the Judiciary's measurement of court performance.
Minimum Qualification Requirements

Education Requirement: Baccalaureate degree from an accredited college or university.

Excess administrative, professional, technical or other work experience which has provided a general background of the type and quality described below may be substituted for a Bachelor's degree on a year-for-year basis.

Specialized Experience Requirement: Three (3) years of progressively responsible professional work experience in one or combination of the following:

A. Assisting in the management of the business and administrative activities of an organization which demonstrated the knowledge of and the ability to plan, coordinate and manage project(s) that impact the integration or functions of major/multiple operating programs of an organization; and perform extensive and intensive work involving program development and evaluation, development of new and revised procedures, review of working situations to ensure divisions are following guidelines for sound management practices, development of legislative proposals or analysis of the impact of proposed legislation, and engaging in research aimed toward improving the management system;

B. Analyzing, interpreting or evaluating technical material (e.g., statutes, rules and regulations); solving technical, managerial or administrative problems through the application of problem solving methods and techniques, such as identifying the problem and pertinent causal factors, developing and evaluating alternative solutions; recommending/implementing an appropriate course of action; and writing narrative reports; and/or,

C. Performing work regularly encompassing difficult and complex situations and problems in a given specialty with responsibility for furnishing advisory services to management in the overall aspects of program development and evaluation.

Substitutions Allowed:

1. Satisfactory completion of all academic requirements for a Master's degree in business or public administration or a related field from an accredited college or university which demonstrates knowledge, skills, and abilities in the application of research and program analysis, evaluation methods and techniques may be substituted for one (1) year of Specialized Experience.

2. Graduation from an accredited law school may be substituted for two (2) years of Specialized Experience.

Desired Qualifications: The position is responsible for planning, coordinating, and developing the activities for the Judiciary's external resource management program, which includes the management and administration of external resources such as grants, other external funds, and training and technical assistance as well as compliance with their terms and conditions. Therefore, familiarity of grants management and/or ensuring compliance with external resource agreements is desired.
Supplemental Information

Any additional information may be attached to your online application, submitted by email to Recruitment@courts.hawaii.gov, or mailed to the following address: Hawaii State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawaii 96813.

Education: If you are using education as a substitute for experience, you must submit a copy of your official transcript(s) or diploma(s) at the time of application. If you are selected, you will need an official transcript (not a copy) indicating the completion of the training or the awarding of the appropriate degree.

for other important information about the Merit or Civil Service System, Citizenship and Residency requirements, Accommodations, Veterans Preference, Examination process, Administrative Review, and more.

Civil service employees are eligible for a range of benefits, including, but not limited to, the following:

• 13 paid holidays each year, and 14 during election years
  
• 21 vacation leave days per year
  
• 21 sick leave days per year
  
• Reasonable time off with pay for jury or witness duty, death in the family, for certain military duty, and for donating to the Blood Bank
  
• Employer contribution to premiums for enrollment in the state sponsored medical, drug, vision, and adult dental plans
  
• Free life insurance policy for employees and retirees
  
• Deferred compensation retirement savings plan
  
• State retirement plan for eligible employees

CLICK HERE FOR A LIST OF EMPLOYEE BENEFITS AND OTHER RELATED INFORMATION
The above benefits are subject to modification or termination due to changes in statutes, collective bargaining provisions, and/or policies, etc. This summary does not constitute a legal document or contract. Benefits may vary by type of employment and employment conditions.

01

Education: Which of the following best describes your educational background?

• I do not have a bachelor's degree but I have excess administrative, professional, technical or other work experience which has provided a general background of the type and quality described in the job posting.
• I have a bachelor's degree from an accredited college or university.
• I have a Master's degree in business or public administration or a related field from an accredited college or university which demonstrates knowledge, skills, and abilities in the application of research and program analysis, evaluation methods and techniques.
• I have a Juris Doctorate from an accredited law school.

02

Specialized Experience Requirement: You must have at least three (3) years of progressively responsible professional work experience in one or combination of the following: A. Assisting in the management of the business and administrative activities of an organization which demonstrated the knowledge of and the ability to plan, coordinate and manage project(s) that impact the integration or functions of major/multiple operating programs of an organization; and perform extensive and intensive work involving program development and evaluation, development of new and revised procedures, review of working situations to ensure divisions are following guidelines for sound management practices, development of legislative proposals or analysis of the impact of proposed legislation, and engaging in research aimed toward improving the management system;B. Analyzing, interpreting or evaluating technical material (e.g., statutes, rules and regulations); solving technical, managerial or administrative problems through the application of problem solving methods and techniques, such as identifying the problem and pertinent causal factors, developing and evaluating alternative solutions; recommending/implementing an appropriate course of action; and writing narrative reports; and/or,C. Performing work regularly encompassing difficult and complex situations and problems in a given specialty with responsibility for furnishing advisory services to management in the overall aspects of program development and evaluation.Do you meet this requirement? If you do, please answer the following questions regarding your specific work experience in the areas described above.

• Yes
• No

03

Specialized Experience Requirement - Part 1 of 3:

Describe your experience, if any, assisting in the management of the business and administrative activities of an organization which demonstrated the knowledge of and the ability to plan, coordinate and manage project(s) that impact the integration or functions of major/multiple operating programs of an organization; and perform extensive and intensive work involving program development and evaluation, development of new and revised procedures, review of working situations to ensure divisions are following guidelines for sound management practices, development of legislative proposals or analysis of the impact of proposed legislation, and engaging in research aimed toward improving the management system.

In your description, be sure to include:

A. Name of Employer
B. Official Job Title
C. Dates of Employment (from month/year to month/year)
D. Average number of hours worked per week
E. A detailed description of the job duties you performed which provided you specialized experience as described above.

If you do not have such experience, write "None" in the space below.

04

Specialized Experience Requirement - Part 2 of 3:

Describe your experience, if any, analyzing, interpreting or evaluating technical material (e.g., statutes, rules and regulations); solving technical, managerial or administrative problems through the application of problem solving methods and techniques, such as identifying the problem and pertinent causal factors, developing and evaluating alternative solutions; recommending/implementing an appropriate course of action; and writing narrative reports.

In your description, be sure to include:

A. Name of Employer
B. Official Job Title
C. Dates of Employment (from month/year to month/year)
D. Average number of hours worked per week
E. A detailed description of the job duties you performed which provided you specialized experience as described above.

If you do not have such experience, write "None" in the space below.

05

Specialized Experience Requirement - Part 3 of 3:

Describe your experience, if any, performing work regularly encompassing difficult and complex situations and problems in a given specialty with responsibility for furnishing advisory services to management in the overall aspects of program development and evaluation.

In your description, be sure to include:

A. Name of Employer
B. Official Job Title
C. Dates of Employment (from month/year to month/year)
D. Average number of hours worked per week
E. A detailed description of the job duties you performed which provided you specialized experience as described above.

If you do not have such experience, write "None" in the space below.

06

Transcripts, Certifications, and other verifying documents: You must submit copies of official transcripts, certifications, or other verifying documents by mail at the time of application. If these documents are not received within two weeks after receipt of your application, your application may be rejected as incomplete. If you are selected, we will need an original official transcript (not a copy) indicating the completion of the required training or course work and the awarding of the appropriate degree, certification, or other credential.

• Yes, I understand and will submit the required information.
• I previously submitted my supporting documents for another recruitment.

07

IMPORTANT NOTE FOR INTERNAL APPLICANTS: List each position separately under the Work Experience section of your application. Further, list each class level separately (e.g. SW II, SW III, SW IV, etc.), even though you were reallocated in the same position. Be sure to accurately reflect the changes in your job duties and responsibilities as a result of such reallocations. For example, if you were reallocated from Social Worker III to Social Worker IV, list each job level separately and describe your duties and responsibilities for each. Make sure you include the period (month/year) of employment and the number of hours you worked per week. Such specific details allow us to more accurately evaluate your application.

• I understand the importance of providing detailed work history information so that I might be given full credit for my education and experience.

Required Question

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