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Practice Assistant

2 months ago

Union, United States Nissenbaum Law Group Full time

If you are interested in the legal industry and are a highly motivated self-starter, the Nissenbaum Law Group is in search of a full-time Practice Assistant. We are looking to offer an excellent career opportunity for someone who is ambitious, organized and looking to augment their current skill set. In this dynamic and rapidly growing boutique law firm, you will be able to gain valuable work experience through support to attorneys and the operations professionals, through general administrative tasks. The time commitment of this role is a minimum of 8:00 AM to 6:00 PM, Monday through Friday, in person at our Union, New Jersey location.

Our firm focuses almost exclusively in commercial law. We are a full-service practice for businesses, including complex commercial litigation in the state and federal courts and transactional matters, such as the sale of businesses, negotiation of commercial leases and filing trademarks and copyrights. We also advise clients with regard to Internet and sports and entertainment law. With a special focus on attorney ethics defense, we are able to provide support to others in the profession as well.

Additionally, our firm has a pro bono team of dedicated professionals who provide legal services to nonprofit organizations. The members of this team all participate on a volunteer basis and share a passion for making a positive contribution to the world by thinking globally and starting locally.

What we are looking for in a candidate:

- Previous experience in an administrative support role is required;

- Professionalism and the capability to maintain a high degree of confidentiality along with being able to interface effectively with clients, attorneys and other professionals;

- Excellent organizational skills, with the ability to multi-task and meet tight deadlines;

- Taking dictation and typing at a rate of 65 wpm (or more);

- Outstanding attention to detail;

- Exceptional phone etiquette and ability to establish rapport with diverse clientele;

- Strong proficiency with Microsoft Office applications and familiarity with office machinery

- Being able to work independently on assignments in a strong team-oriented environment.

How you will make an impact/ Essential responsibilities:

- Aid attorneys with client intake and assisting in handling high volume phone lines;

- Respond to client inquiries, directing to appropriate departments, as necessary;

- Coordinate calendaring and appointments for various members of the legal team

- Ensure reception area is well maintained, neat and organized;

- Process mail and deliveries;

- Greet and check-in firm guests and vendors in a friendly manner;

- Support the Operations team with on-site needs;

- Perform additional duties, administrative responsibilities and special projects as assigned by management;

- Provide back up support when available and as needed.

Mr. Nissenbaum, the managing partner, created a training course that he has been providing to new employees for the past 20 years. This course consists of modules that range in topics from commercial law to intellectual property. This provides employees with a one-on-one experience to learn directly from Mr. Nissenbaum and set themselves up for success.

While the current need is for a Practice Assistant, potential for advancement may become available through our additional internal Paralegal training and duties, according to the opportunities and needs that arise in the practice.

Benefits: Medical Insurance, 401K, Life Insurance

In Person at 2400 Morris Ave Ste 301 Union NJ 07901