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Associate Director, Scientific Strategy

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Reston, United States Clinical Care Options Full time

Job Title: Assistant Manager, Grants Services
Reports to: Director, Grant Services
Location: Remote
Job Status: Full-time, Exempt

Job Summary:Clinical Education Alliance (CEA) is a global leader in providing innovative and impactful healthcare education, insights
and communications, empowering healthcare professionals with the tools and resources they need to stay current and
improve patient outcomes. CEA sets the standard for professional development with its commitment to scientific rigor,
innovative formats, sophisticated marketing to drive healthcare professional awareness, and engagement techniques
grounded in adult learning principles. With its expansive reach across the healthcare team, CEA drives healthcare
excellence across the care continuum.
The Assistant Manager supports the grants team by assisting with managing and implementing the preparation,
documentation, submission, and tracking of educational grants, as well as coordinating effective communication
between internal and external stakeholders.

Responsibilities:• Work with assigned team to maintain oversight of the status of grants in the development process. Work with
the Grant Director and educational strategy team to prioritize and manage grant submission timelines and
grant/submission preparation.
• Track budget, outcomes data reconciliation, and Transfer of Value reporting deadlines and input all needed
materials for these deliverables into portal systems, including working with other departments when needed.
• Support all partners in submission of all supporter materials (including, but not limited to, grants, budget
reconciliations, outcomes, transfer of value reports, change of scopes).
• Serve as one of the grant portal resident experts in navigating supporter grant submission requirements,
timelines, and grant entry systems.
• Maintain and update all required internal supporting technology systems (including, but not limited to, NetSuite
and Salesforce) with grant submissions and any change to funding status.
• Process Letters of Agreement, including record-keeping, processing contractual signatures, and booking sales.
• Assisting in answering any queries from supporters and fostering excellent relationships with supporters and
partners.
• Performs other related duties as assigned

Managment• Provide oversight, guidance, and mentoring to the grant coordinator team: guide training, onboarding, and
problem-solving.
• Provide day-to-day mentoring.
• With the support of the Associate Director approval of expense reports and requests for time off.
• Working with Associate Director to identify and document performance gaps and provide training and, if
required, timely performance improvement plans.
• Write and conduct performance reviews under the guidance of the Associate Director.
• Fostering a culture of teamwork, innovation, and commitment to our mission

CEA Core Values
Innovation – Creating, Leading Edge, Unique
• Demonstrates an openness to new ideas or strategies and fosters an inclusive and supportive atmosphere
• Embraces new strategies with minimal support
• Brings innovative ideas forward for consideration.
Passion – Driven, Focused
• Adopts best practice to support our mission to improve patient lives
Integrity – Credibility, Fairness, Quality, Accuracy, Trustworthiness
• Demonstrates self-awareness of strengths and looks for support for developmental strategies.
• Adapts communication style to match situational needs; effectively articulates written or verbal information to
manager's cross-functional teams.
• Proactively identifies challenges and problems and consistently develops solution-based strategies.
• Executes priorities to execute and deliver on time and within budget.
Team – Alliance of thoughtful people driven by our core values.
• Embraces flexibility in work efforts to meet deadlines and budget.
• Begins to influence other teammates and address their concerns to gain support to achieve project/department
goals.
• Seeks opportunities to mentor others by sharing personal experiences.
• Proactively impacts company and department goals.

Job Performance Measurements This position will be measured on:
• Achieve identified efficiency ratio %
• Achieve identified on-time delivery %
• Achieve identified portal submission accuracy

Required Skills/Abilities:• Manage multiple deadlines
• Perform well in a fast-paced environment with changing demands
• Manage several projects with tight timelines, documenting changes, and working with a sense of accurate
urgency
• Document and follow SOPs
• Detail-oriented, adaptable, supremely well-organized. Excellent interpersonal skills
• Problem-solving mentality; high energy level; flexible
• Expertise in Microsoft office (PowerPoint, Word, Excel, Outlook, etc.) Experience in Salesforce or other financial
tracking/CRM software) is preferred but not required

Education and Experience:• Undergraduate degree preferred
• Prior experience in CME/CE or grant administration is preferred, but not required.

This job description should not be construed to imply that these requirements are the exclusive standards of the position.
Incumbents will follow any other instructions and perform other related duties as may be required by their supervisor.

Clinical Education Alliance and its subsidiaries provide Equal Employment Opportunities to all employees and applicants
for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex,
national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or
any other non-merit factor.