Administrative Assistant

5 days ago

Miamisburg, United States City Of Miamisburg Fire Department Full time
Description

General Purpose

Serves primarily as Administrative Assistant to the City Engineer performing organizational and clerical duties to manage daily office support to the Engineering Department. However, the Development Department and Engineering Department are housed in the same building and the Administrative Assistants for each department will work collaboratively to provide overall administrative support to the two departments. These two roles also offer support to one another when it gets busy or when the other is out of the office.

The Engineering Department is responsible for performing field inspections on all phases of a variety of public works, infrastructure, and capital improvement construction projects for conformance with plans, specifications, contract provisions, and safe work practices. The City Engineer may also act as a Project Manager for City projects. The Development Department includes Planning, Zoning, Building Inspection, Code Enforcement and Community Development.

Familiarity with engineering may be beneficial, but is not required. We are looking for someone who has great customer service skills and enjoys engaging with the public. This role requires critical thinking, problem solving, being willing to take initiative and ownership of their work.

Duties and Responsibilities
  • Performs routine clerical and administrative work and maintains the organizational efficiency of the department.
  • Greets and communicates with the public in person, on the telephone, via email and other written correspondence, providing general information, answering questions, and directing individuals to the appropriate party as necessary.
  • Coordinates with the City Engineer and Engineering Technicians regarding the planning of projects as well as assisting with communication with residents and business owners regarding ongoing and future projects.
  • Helps maintain records of infrastructure as well as current plans for ongoing projects.
  • Coordinates with Montgomery County in reference to block grants and engineering projects
  • Maintains necessary records for contract bids and outside vendors, including prevailing wage information.
  • Works closely with Public Works Department as well as other departments as needed regarding city projects.
  • Coordinates closely with Development Administrative Assistant and provides back-up support to the Development Department as needed.
  • Perform other duties as assigned.
Compensation & Benefits

The 2024 hourly range for the position is $20.34 - $31.75, DOQ with an excellent benefits package, including paid leave time.

Review of applications will begin immediately and will continue until the position is filled.

Disclaimer: The City of Miamisburg considers all applicants for all positions without regard to race, color, religion, gender, sex, national origin, age, disability, veteran status, or any other legally protected status

Requirements

Qualifications and Requirements
  • Minimum of high school diploma or equivalent (G.E.D.), and
  • Minimum of one year experience providing administrative support in an office environment, and
  • Operational knowledge of Microsoft Office Suite software, and
  • Effective oral and written communication skills, and
  • Ability to prioritize tasks and manage time effectively, and
  • Ability to multi-task and work well independently, and
  • Ability to maintain confidentiality


A combination of education, experience and training may be applied in accordance with the City of Miamisburg policy.

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