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Chief Financial Officer

1 month ago

Urbana, United States Urbana School District 116 Full time
Urbana School District #116

TITLE: Chief Financial Officer

LOCATION: Urbana School District 116 Central Office

SUPERVISOR: Superintendent of Schools

SUPERVISES: Administrative Assistant, Director of Accounting, Purchasing Agent, Accounting Department, Payroll Department, and Print Shop

JOB SUMMARY: Under the general direction of the Superintendent, the Chief Financial Officer is responsible for providing leadership in the administration and operations of the business affairs of Urbana School District #116 in such a way as to provide the best possible educational services with the financial resources available. Supervises business staff in following operations and board policy in administering the district's financial affairs.

ESSENTIAL FUNCTIONS: To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
  • Plans, develops, coordinates, prepares, and monitors the district's annual operating budget.
  • Plans and directs the District's internal and external audit processes.
  • Manages preparing, reviewing, and adopting the annual tax levy under the Property Tax Limitation Act.
  • Oversees the IWAS system and filing of all grant reports.
  • Reviews and recommends good risk management programs, which include workers' compensation, property, vehicle, liability insurance, and bonding.
  • Provides administrative direction for purchasing, risk management, contracts, and emergency services
  • Assumes responsibility for budget development, control, and long-range financial planning.
  • Develops and administers a program for purchasing contract services, supplies, and equipment.
  • Develop specifications and let bids be made as directed by the Illinois School Code and Board of Education policy.
  • Oversees the District's contract for student transportation. Works with contracted service providers to develop bus routes and coordinates efforts to provide efficient services.
  • Oversees all food service operations and contracts. Apply State and federal guidelines regarding free and/or reduced-price meal subsidies and qualification for participation.
  • Establishes and supervises a program of accounting and reporting for the District's financial affairs.
  • Manages the District's real estate and insurance programs.
  • Optimize the handling of bank and deposit relationships and initiate strategies to enhance cash position and ensure appropriate investment of school district funds as provided by School Code and Board of Education policy
  • Supervises the development of required financial reports for all funds.
  • Supervises the preparation of all claims for reimbursement from local, state, and federal agencies as they apply to areas of responsibility.
  • Oversees the maintenance of finance and business records, reports, and district files as determined by district policies and state laws.
  • Consults with the Superintendent and other personnel on questions relating to the District's business affairs.
  • As required, prepare and submit reports and other documents to the Board of Education.
  • Provides administrative direction for the district's accounting functions.
  • Conducts financial projections and analysis of District income and expenditures.
  • Participates in maintaining the District's general financial integrity by implementing sound fiscal plans, internal control systems, audit activities, and system conversion and integration.
  • Develops improvements to accounting, payroll, and purchasing systems to provide efficiencies.
  • Directs personnel in payroll preparation, accounts payable, accounts receivable, and purchasing.
  • Participates in selecting, training, and evaluating employees of the business services department.
  • Supervises collecting and receiving all monies payable to the District, keeping accounts and deposits as required by law.
  • Establishes accounting procedures for property and equipment inventories.
  • Oversees and directly liaises with Bond Counsel and Financial Underwriters on all District Bond Issues.
  • Assists in planning and assembling data for advisory groups.
  • Review all financial reports required by county, state, and federal regulations before submission to agencies.
  • Represents the District as an Urbana Indoor Aquatic Center management team member.
  • Chairs the District Safety Committee & District Wellness Committee. Member of the Board Facilities Committee.
  • Approves all requests for use of District facilities.
QUALIFICATIONS:

EDUCATION
  • CPA or Master's degree in business management, or accounting, or education with Illinois Chief School Business Official Endorsement preferred.
EXPERIENCE
  • Minimum of five years of experience in the field of business management and/or accounting, including at least three years of experience in a supervisory capacity
OTHER SKILLS AND ABILITIES:
  • Plan, organize and administer the operations and activities of the Fiscal Services department.
  • Administer budget and financial controls.
  • Analyze, interpret, and administer laws and regulations relating to a school district.
  • Analyze and prepare financial statements and reports.
  • Communicate effectively both orally and in writing.
  • Plan and coordinate inter-departmental activities.
  • Implement general policy decisions into effective plans of action.
  • Follow oral and written instructions.
  • Establish and maintain effective working relationships with others.
  • Delegate responsibility.
  • Meet schedules and timelines.

LICENSES/CREDENTIAL: CPA or Chief School Business Official Endorsement.

TERMS OF EMPLOYMENT: Salary is determined by the Superintendent. Twelve-month work year.

EVALUATION:Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of professional personnel.

START DATE: ASAP

NOTE: This is not a position within the collective bargaining unit and is an administrative position. This is an exempt position.
AN EQUAL OPPORTUNITY EMPLOYER

REVISED: July 2024