Assistant II, Administrative

4 weeks ago

Houston, United States Integrated Resources Full time
Title: Assistant II, Administrative
(Remote)
Contract: 1 Year

JOB DESCRIPTION
Weekly Duties (include but not limited to):
  • Kronos Management:
    • Review and update Kronos daily.
  • P-Card Reconciliation:
    • Review and reconcile P-Card charges.
  • Travel Arrangements:
    • Make hotel and travel arrangements; provide details to team members.
    • Review hotel check-out dates and extend stays as necessary.
  • Per Diem Management:
    • Review per diem requests and submit to PSC.
Monthly/Biweekly Duties (include but not limited to):
  • Fuelman Statement Reconciliation:
    • Review and reconcile Fuelman statements.
  • Uniform Management:
    • Receive and mail out uniforms.
Essential Duties and Responsibilities include the following. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Other minor duties may be assigned.
Formats, types and edits a variety of routine material, including: correspondence, memos, reports, and confidential material.
Receives and screens telephone calls and visitors; schedules appointments and meetings; resolves routine problems, and refers other matters to appropriate staff members.
Prepares and updates recurring and routine internal reports, collects and verifies data, refers problems to manager for resolution.
Maintains and updates department files, records, and publications; maintains confidential files and materials.
Schedules meetings and appointments; notifies attendees, and makes necessary arrangements.
Arranges domestic and international travel.
Assists in the preparation and control of records, statistics, and reports regarding operations, personnel changes, etc.
Administers programs, projects, and/or processes specific to the operating unit served.
May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations.

Qualifications The requirements listed below are representative of the qualifications necessary to perform the job.

Education and Experience Required: High School Diploma or G.E.D and 3-5 years previous experience. Additional two years of previous experience may substitute High School Diploma

Preferred: High school diploma or G.E.D. with some additional or specialized training, and three years previous experience.

Other Knowledge, Skills or Abilities Required Proficient with Microsoft Office and knowledge of general office equipment.

Work Environment Listed below are key points regarding environmental demands and work environment of the job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc) most of the work day;
Required to exert physical effort in handling objects less than 30 pounds rarely;
Required to be exposed to physical occupational risks (such as cuts, burns, exposure to toxic chemicals, etc) rarely;
Required to be exposed to physical environment which involves dirt, odors, noise, weather extremes or similar elements rarely;
Normal setting for this job is: office setting.

  • Administrative Assistant II

    2 months ago

    Houston, United States Texas Department of Aging & Disability Services Full time

    Job Description: Administrative Assistant II Under the supervision of the Civil Rights Records Manager, or designee, the Administrative Assistant II performs moderately complex administrative and technical assistance work for the Civil Rights Office (CRO). Processes incoming mail, faxes, emails, and phone calls received through the main CRO mailboxes and...

  • Administrative Assistant Ii

    4 weeks ago

    Houston, United States Rice University Full time

    **_Special Instructions to Applicants: _** **About George R. Brown School of Engineering** The George R. Brown School of Engineering ranks among the top 20 of undergraduate engineering programs (US News & World Report) and is strongly committed to nurturing the aspirations of faculty, staff and students in an inclusive environment. We seek greater...

  • Administrative Assistant Ii

    24 hours ago

    Houston, United States Rice University Full time

    **_Special Instructions to Applicants: _** **About George R. Brown School of Engineering** The George R. Brown School of Engineering ranks among the top 20 of undergraduate engineering programs (US News & World Report) and is strongly committed to nurturing the aspirations of faculty, staff and students in an inclusive environment. We seek greater...

  • Administrative Assistant

    2 weeks ago

    Houston, United States Rice University Full time

    **Position Summary**: The Administrative Assistant II reports to the Director and coordinates a wide range of administrative and clerical responsibilities in support of the WaTER Institute at Rice University. Duties include, but are not limited to, supporting finance and events staff in various administrative and clerical capacities, coordinating...

  • PT Administrative Assistant II

    1 month ago

    Houston, United States San Jacinto Community College District Full time

    PT Administrative Assistant II (Generation Park) Responsibilities: * Welcome Desk duties: Triage student questions, sign students into the appropriate department for service and direct to the correct department. * Assist the Admissions Office by signing in students at the front desk, which requires problem solving and great customer services skills. *...

  • PT Administrative Assistant II

    3 weeks ago

    Houston, United States San Jacinto Community College District Full time

    PT Administrative Assistant II (Generation Park) Responsibilities: * Welcome Desk duties: Triage student questions, sign students into the appropriate department for service and direct to the correct department. * Assist the Admissions Office by signing in students at the front desk, which requires problem solving and great customer services skills. *...

  • Bilingual Administrative Assistant Ii

    3 weeks ago

    Houston, United States Park Environmental Equipment LTD Full time

    **Get ready to grow with us!** Northwest Pipe Company is the nation’s leading manufacturer of water infrastructure products and with over 50 years of experience, we’re just getting started! Our business is growing, and we’re looking for great people to grow with us. We’re immediately seeking a **Bilingual Administrative Assistant II, Dispatch** to...

  • Network Administrator II

    5 days ago

    Houston, Texas, United States TransCore Full time

    Join TransCore (TRN), a subsidiary of ST Engineering, as a full-time Network Administrator II in Houston, Texas!Overview: Seeking a skilled Network Administrator II to bolster network VPNs, tunnels, and local services stability and integrity within our Houston Staging Lab team.Network Troubleshooting: Manage and resolve network infrastructure issues...

  • PT Administrative Assistant II

    1 month ago

    Houston, United States San Jacinto College Full time

    PT Administrative Assistant II (Generation Park)Responsibilities: Welcome Desk duties: Triage student questions, sign students into the appropriate department for service and direct to the correct department. Assist the Admissions Office by signing in students at the front desk, which requires problem solving and great customer services skills. Answer phones...

  • PT Administrative Assistant II

    3 weeks ago

    Houston, United States San Jacinto College Full time

    PT Administrative Assistant II (Generation Park)Responsibilities: Welcome Desk duties: Triage student questions, sign students into the appropriate department for service and direct to the correct department. Assist the Admissions Office by signing in students at the front desk, which requires problem solving and great customer services skills. Answer phones...

  • Administrative Assistant II

    4 weeks ago

    Houston, United States Ultimate Staffing Full time

    Oil & Gas company in the Galleria area seeks an Administrative Assistant to join their team. This is a permament position, working if office, with a starting salary of $25-27/hr. We are seeking candidates that have current or recent experience utilizing Concur. Responsibilities: Providing general administrative support inclucing, scanning, filing, kitchen /...

  • Administrative Assistant II

    3 weeks ago

    Houston, United States Ultimate Staffing Full time

    Oil & Gas company in the Galleria area seeks an Administrative Assistant to join their team. This is a permament position, working if office, with a starting salary of $25-27/hr. We are seeking candidates that have current or recent experience utilizing Concur. Responsibilities: Providing general administrative support inclucing, scanning, filing, kitchen /...

  • Administrative Assistant Ii

    3 weeks ago

    Houston, United States Rice University Full time

    **Position Summary**: The Rice Biotech Launch Pad is looking for a full-time Administrative Assistant I. The Rice Biotech Launch Pad is a startup accelerator in the Office of Innovation whose mission is to accelerate the translation of Rice University discoveries and technologies into clinical practice to provide rapid patient access to leading-edge...

  • Administrative Assistant Ii

    5 days ago

    Houston, Texas, United States Rice University Full time

    Position Summary:The Rice Biotech Launch Pad is looking for a full-time Administrative Assistant I. The Rice Biotech Launch Pad is a startup accelerator in the Office of Innovation whose mission is to accelerate the translation of Rice University discoveries and technologies into clinical practice to provide rapid patient access to leading-edge therapeutic...

  • Administrative Assistant Ii

    2 weeks ago

    Houston, United States Westlake Careers Full time

    **SUMMARY** The Administrative Assistant provides administrative support to the Performance and Essential Materials (PEM), Global Health, Safety and Environment, Capital Project, Manufacturing Excellence and Corporate Logistics leadership. **DUTIES AND RESPONSIBILITIES** May include, but are not limited to, the following: - Coordinate activities and...

  • Medical Assistant Ii

    5 days ago

    Houston, Texas, United States Baylor College of Medicine Full time

    Summary:Baylor College of Medicine's Urology Team is seeking a Medical Assistant II who is proficient in delivering patient care in an ambulatory care setting. The Medical Assistant II performs patient care responsibilities and provides clerical/administrative support in a clinical setting.Job Duties: Performs routine patient care responsibilities such as...

  • technical administrator ii

    4 weeks ago

    Houston, United States Randstad Full time

    technical administrator ii. houston , texas posted 7 days ago job details summary $28.96 - $38.35 per hour temp to perm high school category computer and mathematical occupations reference1052650 job details job summary: This position is a contract position with the possibility to go perm. Therefore: (1) Candidates must be eligible to permanently...

  • Office Assistant II

    2 days ago

    Houston, United States Deans Professional Services Full time

    Job DescriptionJob DescriptionDean’s Professional Services is now hiring a qualified, patient-care-focusedOffice Assistant IIto work for a large medical system in Houston, TX.Must have a minimum of 2 years Administrative Assistant experience; warehouse, medical supplies and distribution knowledge preferred.TheOffice Assistant IIis responsible for providing...

  • Medical Assistant II

    2 months ago

    Houston, United States Team1Medical Full time

    Job DescriptionJob DescriptionMedical Assistant IIZip Code: Houston, TX 77030 | Location: Texas Medical CenterEmployment Type: Temp-to-hire | Workplace Type: On-siteHealthcare Specialty: Neurology | Salary: $18 - $22 an hourOne of the premier neurology clinics in the Houston Medical Center is seeking a Medical Assistant II who will perform patient care and...

  • Medical Assistant II

    3 weeks ago

    Houston, United States Team1Medical Full time

    Job DescriptionJob DescriptionMedical Assistant IIZip Code: Houston, TX 77030 | Location: Texas Medical CenterEmployment Type: Temp-to-hire | Workplace Type: On-siteHealthcare Specialty: Neurology | Salary: $18 - $22 an hourOne of the premier neurology clinics in the Houston Medical Center is seeking a Medical Assistant II who will perform patient care and...