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Executive Assistant
2 months ago
Executive Assistant to the President
Location: Dalton, GA (In-office position)
About The New Flat Rate
The New Flat Rate is a leading innovator in the software and training industry, focused on providing strategic tools and solutions to help businesses streamline their operations and achieve sustainable growth. We value innovation, dedication, and a commitment to exceptional service.
Are you someone who thrives in a dynamic environment and excels at keeping executives organized, prepared, and supported? We're seeking an Executive Assistant to join our team and work closely with the President of our company, a role that's essential to our smooth operations and ongoing success.
Key Responsibilities:- Podcast Management: Coordinate the President's podcast schedule, including arranging appearances and managing the logistics.
- Research Preparation: Conduct thorough research on podcast hosts, guests, and topics to ensure the President is fully prepared for each engagement.
- In-office Presence: Be local to Dalton, GA, and available in-office to handle day-to-day support and coordination.
- Errands and Support: Assist the President with various errands, as well as administrative tasks, to enable focus on strategic initiatives.
- Timeline Management: Collaborates with the Leadership Team (LT) to create reasonable long- and short-term timelines for tasks leading to program implementation, event or project completion, including setting milestones and ensuring the team adheres to deadlines.
- Task Assignment: Works with LT to determine the best-fit employees for each task, ensuring timely completion and resource optimization.
- Professional Experience: At least 10 years of experience in an administrative management role.
- Project Coordination: Previous experience in project coordination, with formal training as a plus.
- Technical Skills: Working knowledge of project coordination tools.
- Education: A bachelor's degree is a plus but not required for applicants with highly relevant work experience.
- Attention to Detail: Ensures tasks are completed on time, thoroughly, and accurately.
- Career-Oriented: Displays a strong desire for a long-term career in the administrative management field.
- Servant Leadership: Embraces a servant leadership mindset and sets a positive tone in the office.
- Customer Care: Takes pride in providing outstanding care and service to customers and constituents.
- Communication: Excellent verbal and written communication skills.
- Organizational Ability: Skilled at creating organized processes and workflows.
- Adaptability: Enjoys and thrives in a fast-paced environment and is flexible with changing tasks and needs.
- Software Proficiency: Strong skills in MS Word, Excel, Outlook, PowerPoint. HubSpot is a plus.
- Professionalism: Shows diplomacy, strong judgment, and respects confidential and sensitive information.
- Problem-Solving: Brings an analytical and positive problem-solving mindset, with a sense of humor for navigating potentially stressful situations.
- Documentation and Tools: Proficient in documentation management and project management tools.
- Interpersonal Skills: Builds strong relationships with colleagues and handles feedback constructively.
- Alignment with Our Core Values:
- Innovative: Brings new ideas and creative solutions to streamline processes and enhance efficiency.
- Helpful: Genuinely cares about supporting the team and is always willing to lend a hand.
- Driven: Proactively anticipates needs, tackles challenges head-on, and follows through on tasks to completion.
- Optimistic: Maintains a positive outlook and brings enthusiasm to every task.
- Expert: Demonstrates excellent organizational and communication skills, with a strong ability to prioritize and multitask.
- Ambassador: Represents the company professionally, serving as a key point of contact on behalf of the President.
- 401k
- PTO/Holidays/Birthdays
- Continuing Education Stipend
- Cell Phone Stipend
- Gym Stipend
- Major Medical
- Vision/Dental
- Parental Leave
- Childcare Contributions
- 5 Year Profit Share Plan
Please Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the Executive Assistant to the President. This position will handle other related activities as needed to achieve a robust administrative and customer service function within the company.
