Office Assistant

4 weeks ago


Bloomington, United States Aspen Technical Staffing Full time

Description:
The candidate MUST sit in the CLIENT OFFICE

There's is NO remote, NO hybrid opportunity for this role. This personnel will be onsite everyday (M-F).

The Office Assistant is responsible for providing administrative support to the office location to ensure continuity of daily office functions and operations. This position coordinates with leadership to provide administrative services in conjunction with global practice and business line goals and objectives. The Office Assistant coordinates office support services and facilities management to ensure organizational effectiveness and efficiency of the office.
Provide administrative support for document delivery including, but not limited to printing, binding, notarizing, and mailing.
Maintain safety and cleanliness of office reception area, kitchen, conference rooms, other shared spaces, furniture, and equipment.
Order office, kitchen, and bathroom supplies and monitor inventory based on needs.
Welcome all guests, clients, and visitors in a professional and friendly manner.
Direct incoming calls to the proper party within the organization.
Plan, coordinate, and facilitate on-site and off-site meetings, including catering, rentals, room configurations and attendance. Microsoft suite experience.
Assist office leadership with calendar management, conference call scheduling, related conference room set up, expense reports, and meeting coordination as requested.
Prepare messaging and correspondence including meeting agendas, and meeting minutes as directed by management.
Receive and sign for office mail and packages and contact the employee-owner for pickup.
Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets.
Process office accounts payable invoices.
Administer office access security (badging and keys).
Coordinate with building management to address and resolve any office maintenance issues.
Troubleshoot tech issues with printers and submit support tickets for repair or replacement.
Complete all other duties as assigned. (i.e., putting up holiday decorations).

Requirements:
Must be punctual, must be professional, and must sit in office/onsite everyday (M-F).
Must have advanced knowledge of Microsoft Suite (Outlook, Excel, PowerPoint, etc.) - must reflect on resume.
High school diploma or equivalent. Minimum of one year of applicable office/administrative experience.
Advanced knowledge of Microsoft Suite
Ability to work independently, demonstrating accuracy, reliability, and problem-solving skills.
Excellent organizational skills, attention to detail, prioritization and time management skills.
Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders).
Ability to exercise discretion and confidentiality.



  • Bloomington, United States Intelligent Office Bloomington Full time

    Job DescriptionJob DescriptionOffice Manager / Client Manager Job DescriptionOur company is Intelligent Office. We provide reception and administrative support services to a variety of businesses in an entirely new way. It’s different, it’s exciting and it’s never monotonous. Intelligent Office brings big business infrastructure to any sized business...

  • Office Assistant

    2 weeks ago


    Bloomington, United States PrideStaff Full time

    NOW HIRING - Receptionist | Office Assistant. Upbeat office looking to add an employee to their team! We are changing lives. Do you want to help us? Do you have a sense of humor and like chocolate? Do you hate to live the same day, day after day? We Office Assistant, Assistant, Business Services, Staffing, Office

  • Office Assistant

    4 weeks ago


    Bloomington, United States AstraWorks Full time

    The Office Assistant is responsible for providing administrative support to the office location to ensure continuity of daily office functions and operations. This position coordinates with leadership to provide administrative services in conjunction with global practice and business line goals and objectives. The Office Assistant coordinates office support...

  • Office Assistant

    4 weeks ago


    Bloomington, United States AstraWorks Full time

    The Office Assistant is responsible for providing administrative support to the office location to ensure continuity of daily office functions and operations. This position coordinates with leadership to provide administrative services in conjunction with global practice and business line goals and objectives. The Office Assistant coordinates office support...

  • Office Assistant

    1 week ago


    Bloomington, United States Roth Staffing Companies Full time

    Job Duties/Description:Welcome and assist visitors, clients, and callers.Manage mail, email, voicemail, and package handling (incoming and outgoing).Coordinate the printing, binding, and delivery of project documents.Maintain tracking spreadsheets for shipping and courier services to ensure accurate billing.Ensure premises are tidy and supplies are...


  • Bloomington, United States MyCare Express Care Full time

    The Medical office assistant position is expected to provide patient registration, check in, triage, rooming, point of care testing in office like Strep throat, Flu etc and able to perform Phlebotomy. We are a new and innovative place for great health care needs in efficient and compassionate way. **Job Types**: Full-time, Part-time, Contract, PRN, Per...


  • Bloomington, United States OSF Healthcare Full time

    Overview Sign-On Bonus Eligible! $2.000 for external candidates and internal new graduates Starting pay for this position is $17.60/hour. POSITION SUMMARY: Medical Office Assistants perform clinical and administrative duties consistent with Medical Assistant program education, training and experience. Works in both the clinical and front office...


  • Bloomington, United States Three Point Solutions Full time

    Job DescriptionJob DescriptionJob title : Office Assistant / BookkeeperClient : Kitchen hood and grease exhaust cleaning companyDuration : Full time permanent roleLocation : Bloomington, MN 55431Job Description:As a member of our team, you'll be:Using Microsoft Word, Microsoft Excel, and QuickBooks to help with office scheduling, bookkeeping, and data...

  • Office Assistant

    1 week ago


    Bloomington, Illinois, United States Randstad USA Full time

    Ready to put your highly in-demand customer service skill set into practice in a fast-paced environment? If you're an experienced professional who has demonstrated people skills, loves troubleshooting, has copy/print experience, and lives to delight customers, we have an amazing Office Assistant position for you. Read on to learn a little bit more about the...


  • Bloomington, United States TRI-STAR Full time

    Job DescriptionJob DescriptionDescription:Employee Type: Full-Time ExemptTravel Required: Yes 10-15%Relocation Accommodation: NoApproximate Start Date: Upon Suitable Candidate SelectionPosting Close: Upon Suitable Candidate SelectionTRISTAR is seeking a Assistant Facility Security Officer (AFSO) for our Corporate office in Bloomington, INThe Assistant...


  • Bloomington, United States TRISTAR Full time

    Job DescriptionJob DescriptionCompany: TRISTAR Apply for position at: www.star3.comLocation: US-IN-BloomingtonEmployee Type: Full-Time ExemptTravel Required: Yes 10-15%Relocation Accommodation: NoApproximate Start Date: Upon Suitable Candidate SelectionPosting Close: Upon Suitable Candidate SelectionTRISTAR is seeking a Assistant Facility Security Officer...

  • Office Assistant

    7 days ago


    Bloomington, United States Roth Staffing Companies Full time

    Job Duties/Description:Welcome and assist visitors, clients, and callers.Manage mail, email, voicemail, and package handling (incoming and outgoing).Coordinate the printing, binding, and delivery of project documents.Maintain tracking spreadsheets for shipping and courier services to ensure accurate billing.Ensure premises are tidy and supplies are...

  • Office Assistant

    3 days ago


    Bloomington, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionJob Duties/Description:Welcome and assist visitors, clients, and callers.Manage mail, email, voicemail, and package handling (incoming and outgoing).Coordinate the printing, binding, and delivery of project documents.Maintain tracking spreadsheets for shipping and courier services to ensure accurate billing.Ensure premises are...


  • Bloomington, United States OSF Healthcare Full time

    Overview Starting pay for this position is $17.14/hour POSITION SUMMARY: The Front Office Assistant provides exceptional customer services throughout their interaction with patients, families and their support systems. They are the face of the office and their interaction with the patient/family is important in creating a patient-first environment. This...


  • Bloomington, United States Ameriprise Financial Full time

    Full or Part time availability. Step into an instrumental role. Help conduct the smooth operation of a fast-paced-and friendly-financial planning office. This position supports the many different tasks for which the practice is responsible and ties directly to the overall business plan of the practice. Position Functions: Schedule client appointments and...

  • Office Coordinator

    1 week ago


    Bloomington, United States Watler Accounting CPAs PC Full time

    Job DescriptionJob DescriptionSalary: $15We are looking for a skilled Office Coordinator to undertake a variety of day-to-day office and clerical tasks. You will be an integral part in ensuring that our office operations run smoothly and are successful in supporting other business activities. An excellent office coordinator is, above all, an organized and...

  • Security Officer

    4 weeks ago


    Bloomington, United States Carle Health Full time

    Department: Security - BMC - Entity: Bloomington-Normal Service Area - Job Category: Security - Employment Type: PRN - As Needed - Job ID: 41974 - Experience Required: Not Indicated - Education Required: Not Indicated - Shift: Day - Location: Bloomington-Normal, IL - Usual Schedule: 0600 - 1430 - On Call Requirements: n/a - Work Location: Carle BroMenn...

  • Security Officer

    3 hours ago


    Bloomington, United States Carle Health Full time

    Department: Security - BMC - Entity: Bloomington-Normal Service Area - Job Category: Security - Employment Type: PRN - As Needed - Job ID: 41973 - Experience Required: Not Indicated - Education Required: Not Indicated - Shift: Evening - Location: Bloomington-Normal, IL - Usual Schedule: 1400-2230 - On Call Requirements: n/a - Work Location: Carle BroMenn...

  • Security Officer

    1 week ago


    Bloomington, United States Allied Universal Full time

    Allied Universal, North America's leading security and facility services company, provides rewarding careers that give you a sense of purpose. While working in a dynamic, diverse and inclusive workplace, you will be part of a team that fuels a culture that will reflect in our communities and customers we serve. We offer medical, dental and vision coverage,...

  • Office Manager

    1 day ago


    Bloomington, Illinois, United States Johns Hopkins Medicine Full time

    The Office Manager at Johns Hopkins Community Physicians Children's Heart Institute will cover multiple locations. This position provides leadership and guidance to the Medical Assistants by allowing for the smooth flow of patients through the practice an day to day operations. Direct supervision of certified medical assistants is a pivotal function of this...