Practice Management Advisor

2 weeks ago

Tallahassee, United States The Florida Bar Full time
Practice Management Advisor | #2153

Practice Resource Center - LegalFuel | Programs Division

Minimum starting salary $52,931.81 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).

Summary function: Serves as one of the Practice Management Advisors in The Florida Bar's Practice Resource Center (PRC). Provides guidance, information resources, and general assistance to Florida Bar members, and their staff, regarding all areas of law office management, including legal office technology. Produces materials for and presents CLE courses on law office management and other administrative management matters relative to law office or law practice management.

Required minimum education: Bachelor's Degree in a business-related field (proof of degree required at interview).

Required minimum professional work experience: Five (5) years of direct experience in professional office management. Additional experience in law office management/legal administration may substitute for the degree on a year-for-year basis. Strong preference for law office management and technology experience. Ability to travel is required.

Essential Duties and Responsibilities:

Provides timely, informative assistance and solutions to Florida Bar members, law office staff, and others (e.g., bankers, law school professors, etc.) in response to e-mail inquiries, telephone inquiries, and other types of inquiries (i.e., live chat or written correspondence) relating to all areas of law office management, law office technology, case management, risk management, and specific law office management principles and techniques, including law firm economics; financial management; trust accounting; human resources management; recruiting; communications; paralegal utilization guidelines; facilities management; purchasing, records information management; marketing; technology management; legal research methods and library management; structure and governance of law offices and law firms; law firm retreat planning, law firm start-ups, mergers, acquisitions and dissolutions, and general law office management.

Research and create content for publication on the LegalFuel.com website; Bar News; Bar Journal; PRC newsletter; and PRC blog.

Research, review and maintain familiarity with a wide variety of new information relating to law office management and law practice management including new ethics and professionalism information, new data on technology, marketing, case management, law firm economics, records information management, and general law office management. This is accomplished through an on-going combination of reading, polling sources, and course attendance.

Develop and produce, from within departmental resources, useful products such as recorded seminars, checklists and forms, articles and monographs for members on law office management and law practice management. Monitors the LegalFuel website content. Maintains and applies upgrades to the web page in coordination with the director and bar staff.

Liaison with other Florida Bar personnel in the Lawyer Regulation Department, Ethics Department, section administration, committees, and other functional departments of The Bar. As directed, assist the PRC Director on potential member benefits or any other Bar project/issue concerning law office management, law practice management, or technology in the law office. Works closely with Bar IT staff on PRC special technology requirements.

Create and maintain an active network of professional resources in the legal marketplace, and beyond, involved in all aspects of law office management and law practice management, including the ABA-LPM PMAs of North America (the ABA Law Practice Management Section sponsored network of Practice Management Advisors residing in other state, provincial and specialty bars), the Association of Legal Administrators, and a working familiarity with other associations such as paralegals (PAF), human resources professionals (SHRM), and records information managers (ARMA).

Other duties as assigned.

Knowledge of:

- Law office management principles and techniques, including law firm economics; financial management; trust accounting; human resources management; recruiting; communications; paralegal utilization guidelines; facilities management; records information management; marketing; technology management; Adobe Acrobat; legal research methods and library management; structure and governance of law offices and law firms; law firm retreat planning, law firm start-ups, mergers, acquisitions and dissolutions, and general law office management.

- Best practices and trends in law office and law practice management and technology in the law office

- Budgeting processes

- Seminar course development, production and presentation

- Commonly used equipment, software, vendors, products, and service providers in the legal marketplace

Skilled in:

- Law office management

- Law office technology

- Supervisory principles and practices

- Team-building skills

- Excellent time management and organizational skills

- Excellent communication skills, both oral and written

- Public speaking

- MS Office applications including Outlook, Word, Excel and PowerPoint

- Software applications commonly in use in the legal marketplace such as document management systems, case management systems, and law firm financial management systems

- Internet-based research

Ability to:

- Interpret policies, processes and procedures

- Learn The Rules Regulating The Florida Bar and The Florida Bar Ethics Rules

- Think logically, troubleshoot

- Effectively help members reach solutions to law office management issues

- Organize and prioritize work

- Communicate effectively and professionally, both verbally and in writing

- Develop written communications, management forms and checklists, reference guides, articles for publication, and numerous reports -Create ADA compliant forms and documents using Adobe

- Develop both short-term and long-term action plans

- Demonstrate initiative

- Tactfully manage difficult situations

- Professionally serve the members of The Florida Bar

- Consistently provide an excellent service-oriented attitude

- Operate well under pressure, individually and in a team environment

- Maintain a high level of confidentiality and discretion

- Use sound independent judgment

- Multi-task known deadlines while giving timely response to daily incoming telephonic and e-mail requests for law office management and practice management assistance

- Travel

- Sit for long periods of time, hear and converse over the telephone, and key/work frequently on a computer

- Lift 5 to 10 lbs.

EOE | This organization participates in E-Verify | Position is open until filled | Exempt | Notify HR in advance if a reasonable accommodation is needed to participate in the employment process.

This position is located in Tallahassee, Florida and it’s not a remote position.

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