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Harrison Hall Office Assistant

2 months ago

Greencastle, United States DePauw Full time
External Description

POSITION SUMMARY
To provide administrative support to the School of Business and Leadership, the Business Analytics

Program, the Department of Economics and Management and Department of History, and to assist in day-
to-day office tasks.

ESSENTIAL FUNCTIONS
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the
essential functions.
The successful candidate will exercise independent judgment and ability in providing a wide range of
executive services. Essential duties may include, but are not limited, to the following:
• Assist with daily functions of the School, departments and programs as directed by the Administrative
Assistant.
• Complete various administrative tasks and paperwork professionally and timely, including but not limited
to scanning documents, creating and hanging flyers, maintaining and updating bulletin boards,
maintaining class supplies inventories, etc.
• Contribute to projects and processes associated with the School, departments and programs.
• Maintain security and confidentiality of information in accordance with all applicable policies and laws.
• Regularly communicate with the Administrative Assistant regarding project progress, concerns and
information.
• Develop and promote a positive working relationship with faculty, staff and students.
• Other duties as assigned.

POSITION QUALIFICATIONS
• Accountability - Ability to accept responsibility and be accountable for actions.
• Accuracy - Ability to perform work accurately and thoroughly with attention to detail.
• Adaptability - Ability to adapt to change in the workplace and succeed in different environments and
situations.
• Communication, Oral - Ability to communicate effectively with diverse audiences.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Confidentiality - Ability to maintain utmost confidentiality concerning details of discussions and
correspondence.
• Customer Oriented - Commitment to providing exemplary experiences to faculty, staff, students, and
visitors through all interactions and the ability to take care of customers’ needs while following University
procedures.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Diversity Oriented - Commitment to valuing a variety of different experiences, encouraging input and
collaboration from campus stakeholders, including being mindful of experiences related, but not limited
to: age, gender, race, ethnicity, religion, socio-economic status, LGBTQ, and/or job type.

• Interpersonal - Ability to get along well with a variety of personalities and individuals and collaborate
effectively with internal and external stakeholders.
• Judgment - Ability to formulate a sound decision making process using the available information.
• Organized - Ability to create systematic and efficient methods of performing a task.
• Problem Solving - Ability to identify issues, find solutions, and deal proactively with work-related
problems.
• Relationship Building - Ability to effectively build relationships with customers and co-workers.
• Self-Motivated - Ability to be internally inspired to perform a task to the best of one’s ability using his or
her own drive or initiative.
• Time Management

Additional Qualifications
• Ability to think critically and work independently.
• Strong organizational skills.
• Effective communicator with great interpersonal skills.
• Ability to be flexible and adapt.
• Ability to work on a deadline.
• Professional demeanor and communication style.
• Maintain a positive attitude.
• Always communicate effectively.
• Strive for excellence no matter how small the task.
• Ability to create high quality deliverables with strong attention to details.
• Provide continuous feedback on how to improve company operations.
• Be open to constructive critiques; channel them for professional growth and ongoing improvement.

Assistant is expected to work 6 hours per week.