Administrative Assistant

2 months ago

North Las Vegas, United States Pathways Mentorship Full time

*Job Summary * Pathways Mentorship, LLC, a dynamic business consulting firm specializing in business development, leadership coaching, and mentorship, is seeking a motivated Administrative Assistant. The successful candidate will be responsible for supporting our team in delivering excellent services to clients, handling administrative tasks, managing schedules, and ensuring smooth office operations. This role is ideal for an organized, detail-oriented professional who thrives in a fast-paced environment and is passionate about mentorship and business development. Key Responsibilities Office Administration: Handle day-to-day office operations, including managing supplies, organizing files, and ensuring the workspace remains organized and professional. Scheduling and Calendar Management: Coordinate and schedule meetings, calls, and appointments for the leadership team, managing calendars to optimize time and efficiency. Client Support: Serve as a point of contact for clients, assisting with inquiries, and providing exceptional customer service to enhance the client experience. Documentation and Data Entry: Prepare, organize, and maintain documents, reports, and client records; manage data entry with high accuracy and attention to detail. Communications: Draft and manage correspondence, emails, and other communications as needed; assist with content creation for newsletters and client updates. Event Coordination Support: Assist in planning and coordinating Pathways Mentorship events, workshops, and client meetings, ensuring all logistics are well-managed. Billing and Invoicing: Support financial operations by managing invoices, assisting with billing, and following up on outstanding payments. Social Media and Marketing Assistance: Collaborate on social media and marketing efforts to promote Pathways Mentorship programs and services as needed. Qualifications * Education: * High school diploma or equivalent required; Associates degree or relevant certification in Office Administration or a related field is preferred. **Experience: 2+ years of experience as an administrative assistant, preferably in a professional services, consulting, or mentorship-related environment. Skills: - Strong organizational skills and attention to detail. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). - Excellent written and verbal communication skills. - Ability to handle sensitive information with discretion and maintain confidentiality. - Comfortable using scheduling, data management, and communication software. - Familiarity with social media platforms and basic marketing practices is a plus. Personal Attributes * Adaptability: * Able to manage multiple tasks and adjust to changing priorities in a fast-paced environment. Team-Oriented: Collaborative mindset with the ability to work effectively with diverse teams. Proactive: Strong problem-solving skills with a proactive approach to tasks and challenges. Client-Focused: Passionate about delivering excellent service and supporting Pathways Mentorships mission of empowering others. Benefits - Competitive salary based on experience - Paid time off - Professional development opportunities - A collaborative and supportive work environment How to Apply Interested candidates are encouraged to submit their resume and a cover letter outlining their relevant experience and interest in the role to contact@pathwaysmentorship.com Pathways Mentorship, LLC is an equal-opportunity employer and values diversity in the workplace. We look forward to welcoming a new member to our team who shares our commitment to growth, mentorship, and excellence.

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