Registry Associate

3 weeks ago

Houston, United States Houston Methodist Full time
Overview

At Houston Methodist, the Registry Associate is responsible for complete, accurate, and timely data collection and data entry in accordance with assigned registry and regulatory guidelines; assures quality of data submission by collaborating with external reporting team and participating in continuous improvement programs; supports manager with other activities as it pertains to external reporting.

Houston Methodist Standard

PATIENT AGE GROUP(S) AND POPULATION(S) SERVED
Refer to departmental "Scope of Service" and "Provision of Care" plans, as applicable, for description of primary age groups and populations served by this job for the respective HM entity.
HOUSTON METHODIST EXPERIENCE EXPECTATIONS
  • Provide personalized care and service by consistently demonstrating our I CARE values:
    • INTEGRITY: We are honest and ethical in all we say and do.
    • COMPASSION: We embrace the whole person including emotional, ethical, physical, and spiritual needs.
    • ACCOUNTABILITY: We hold ourselves accountable for all our actions.
    • RESPECT: We treat every individual as a person of worth, dignity, and value.
    • EXCELLENCE: We strive to be the best at what we do and a model for others to emulate.
  • Practices the Caring and Serving Model
  • Delivers personalized service using HM Service Standards
  • Provides for exceptional patient/customer experiences by following our Standards of Practice of always using Positive Language (AIDET, Managing Up, Key Words)
  • Intentionally collaborates with other healthcare professionals involved in patients/customers or employees' experiential journeys to ensure strong communication, ease of access to information, and a seamless experience.
  • Involves patients (customers) in shift/handoff reports by enabling their participation in their plan of care as applicable to the given job
  • Displays cultural humility, diversity, equity and inclusion principles
  • Actively supports the organization's vision, fulfills the mission and abides by the I CARE values
Responsibilities

PEOPLE ESSENTIAL FUNCTIONS
  • Communicates with the team and management any unusual findings or variances with collected data.
  • Communicates with management any issues with meeting timelines and submission deadlines.
SERVICE ESSENTIAL FUNCTIONS
  • Participates in any projects, programs, or initiatives to meet department goals and responds to email and phone inquiries in a professional, informative, and prompt manner.
  • Provides data entry support to registry abstractors as needed.
  • Runs reports necessary for registry and regulatory reporting or data submission as scheduled.
  • Provides organizational and clerical support to manager and/or registry lead.
QUALITY/SAFETY ESSENTIAL FUNCTIONS
  • Reviews quality of data collection and entry completed by assigned data abstractors in accordance with registry and regulatory guidelines.
  • Maintains established standards for rate of accuracy with submission of registry data by communicating quality issues to responsible personnel within the department.
  • Updates registry databases with changes as they arise.
  • Communicates with the team and management any issues with quality, completeness, and accuracy of data collected and entered in the database.
FINANCE ESSENTIAL FUNCTIONS
  • Completes assigned work to meet submission deadlines and additional requests within set timeframe or as agreed upon.
GROWTH/INNOVATION ESSENTIAL FUNCTIONS
  • Maintains computer and other technical skills required to manage software applications and databases for assigned registries.
  • Keeps abreast of new registry or regulatory updates as it pertains to assigned registry or reporting requirement.

This job description is not intended to be all-inclusive; the employee will also perform other reasonably related business/job duties as assigned. Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.

Qualifications

EDUCATION
  • High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)
WORK EXPERIENCE
  • Minimum of one year of experience in heathcare data management
  • Minimum of one year of experience in working with databases or software applications related to registry data management
License/Certification

LICENSES AND CERTIFICATIONS - REQUIRED
  • N/A
KSA/ Supplemental Data

KNOWLEDGE, SKILLS, AND ABILITIES
  • Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations
  • Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security
  • Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles
  • Basic computer skills as related to database and other software applications related to registry data management
  • Detail oriented
SUPPLEMENTAL REQUIREMENTS

WORK ATTIRE
  • Uniform No
  • Scrubs No
  • Business professional Yes
  • Other (department approved) No
ON-CALL*
*Note that employees may be required to be on-call during emergencies (ie. DIsaster, Severe Weather Events, etc) regardless of selection below.
  • On Call* No
TRAVEL**
**Travel specifications may vary by department**
  • May require travel within the Houston Metropolitan area No
  • May require travel outside Houston Metropolitan area No


Company Profile

Since its founding in 1919, Houston Methodist Hospital has earned worldwide recognition. Houston Methodist Hospital is affiliated with the Weill Medical College of Cornell University and New York-Presbyterian Hospital, one of the nation's leading centers for medical education and research. In 2020, U.S. News & World Report named Houston Methodist Hospital to its top ranked Honor Roll for the fourth time and second consecutive year. 2020 also marked the ninth year in a row Houston Methodist Hospital has been named the No. 1 hospital in Texas. Houston Methodist Hospital directs millions of research dollars into patient care and offers the latest innovations in medical, surgical and diagnostic techniques. With 952 operating beds, 85 operating rooms and over 8,000 employees, Houston Methodist offers complete care for patients from around the world.

The same high-quality care for which Houston Methodist is known is available at several Emergency Care Centers in Houston and the surrounding areas. These Emergency Care Centers house exam rooms, full digital radiography suite, low radiation dose 16-slice CT scan, ultrasound and a full on-site stat chemistry lab.

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