Administrative / Office Assistant (Essex County)

2 weeks ago

Livingston, United States Rumble Boxing Full time

The ideal Administrative/Office Assistant is tech savvy and will assist the studio/ownership with organization, record keeping, data entry and account management. Passion for fitness and knowledge of the Rumble brand is preferred but not required.

REQUIREMENTS: 

▪ Must be able to work at least 20 hours per week

▪ Excellent organization skills required

▪ Ability to learn and use the ClubReady software system

▪ Proficient in (but not limited to) MS Word, Excel, Gmail, Google Workspace (i.e. Drive, Docs, Calendar)          Keynote, Apple products/devices

▪ Proficient in social media content creation and management

▪ Ability to stand or sit for up to 8 hours throughout the workday

▪ Must be fluent in English

▪ Must be able to work under pressure and meet tight deadlines

▪ Must have proficient computer skills

▪ Daily and/or occasional travel may be required

▪ Must be able to work nights, holidays and weekends

* Fluent in Spanish desired *

RESPONSIBILITIES:

▪ Create, organize and maintain spreadsheets 

▪ Make/respond to phone calls, emails and texts

▪ Draft and edit documents, and prepare correspondence

▪ Schedule appointments, coordinate travel, and manage corresponding calendars

▪ Record, prepare and distribute meeting minutes

▪ Order and manage studio inventory (i.e. office and cleaning supplies)

▪ Pick up/drop off studio orders

▪ Generate and distribute required reports
​​​​​​​
▪ Create and manage on-brand content for social media channels

▪ Other duties as assigned

QUALIFICATIONS:

  • High school diploma or equivalent
  • Superb written and verbal communication skills
  • Strong time-management skills and multitasking ability
  • Aptitude for learning new software and systems
  • Proven administrative experience desired *

PERKS:

▪Complimentary membership (Rumble Boxing Montclair, Short Hills and Livingston)

▪Staff discount on studio retail

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