HR Administrative Assistant
1 month ago
INIT Innovations in Transportation, Inc. (INIT) is seeking a HR Administrative Assistant. INIT has become a world leader for Intelligent Transportation Systems (ITS) solutions in public transportation and everything we do is based on our credo to be the most innovative, reliable, and sustainable supplier of ITS solutions.
Qualifications:
Specific Job Requirements
- Administrative support to the HR Manager.
- Administrative support to General Counsel on an as needed basis for HR Legal.
- Scan and file various source documents according to company procedure.
- Create employee marketing materials for HR department.
- Assist with employee gifts, ordering, tracking and shipments.
- Assist HR team with employee events, planning, organizing, set up and clean up.
- Create employee surveys as needed.
- Create and order employee ID badges and business cards.
- New hire – employee picture, upload photo into various HR software. Maintain new hire Welcome Guide.
- Assist with creating and updating employee benefit open enrollment materials.
- Update all HR documents in UKG as needed.
- Send out holiday emails to global INIT group.
- Maintain employee master list for intercompany reporting. Update internal intranet and org charts. Notify IT of title changes and new hire employee cell phone number for alert system.
- Create and upload company meeting HR slides, including employee milestone anniversaries.
- Track and send out employee birthday and anniversary cards.
- Maintain Lands' End Storefront for different departments.
- Maintain UKG home page, new announcements and policies, UKG Gadget updates.
- Maintain and update UKG Document Manager and People Assist.
- Send out Text announcements and timesheet reminders to employees in UKG.
- Backup Office Administrator as needed.
- Maintain Fire Drill employee list and coordinate with Office Administrator.
- Backup for employee equipment checkout.
- Minimum requirement: 1-2 years office administration experience.
- Strong analytical and problem solving skills.
- INIT works with modern e-office tools (MS-office, Word, Excel, Outlook, PowerPoint) and expects a candidate to be proficient with this environment.
- Required knowledge of Canva software.
- Knowledge of UKG (or other HRIS system) a plus.
- Superior written and verbal communication skills.
Work Location - This is an in-office position.
About INIT:
INIT provides sophisticated Intelligent Transportation Systems for Public Transit Authorities, including Fleet Management, Real-time Passenger Information, and Fare Collection Solutions. INIT employs over 1,000 staff members around the world with a strong focus on IT and engineering.
The key to INIT’s success is our committed team of employees. We view our staff as the main source of potential to deliver our competitive edge. A position with INIT offers you not only challenging tasks, but also the opportunity to rapidly develop personal and professional skills with a successful and constantly growing international company.
Benefits:
INIT offers challenging tasks and responsibilities in a successful team with a pleasant working atmosphere and the opportunity for personal and professional growth. We offer a generous vacation package and sick leave, community service day, holidays, medical, dental, vision, disability, life insurance, 401K and employer matching.
To learn more, please visit our website at initusa.com.
INIT IS AN EQUAL OPPORTUNITY EMPLOYER
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