Administrative Assistant, Nursing Program

3 days ago

Findlay, United States The University of Findlay Full time
If you are a current University employee, please use the internal career site to apply for this position.

Job Description

This posting is for a full-time, 12-month, 40 hours per week, non-exempt position. This position is responsible for the receptionist and general clerical duties for the Nursing Department. In addition, answers correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of internal and external callers and visitors to campus. Independent judgment is required to plan, prioritize and organize diversified workload.

Essential Functions

This position requires regular, predictable, reliable attendance in the office environment.

1. First contact for visitors to develop and maintain positive rapport with students, parents, employers, faculty and staff. Act as receptionist for the department, directing visitors to the location of their meetings/events.
2. Answer phones and provide polite and efficient service to all callers. Provide clerical support including answering phone, processing incoming and outgoing mail and ordering supplies.
3. Record, type and distribute meeting minutes (i.e. department meetings and advisory committees).
4. Communicate professionally with students, faculty, administrators, the public and other staff regarding inquiries and curriculum.
5. Generate and track invoices/purchase orders for accounts payable relating to supply and equipment requisitions for the department.
6. Coordinate, supervise and delegate tasks to work-study students.
7. Generate and track letters, forms, reports, etc. as needed or prompted.
8. Assist with special projects (i.e. accreditation and admissions) and provide support to the Student Nursing Association (SNA) and the nursing honor society.
9. Manage department mail.
10. Schedule appointments for faculty.
11. Work with other university departments (i.e. Admissions, Business and Physical Plant) to coordinate services for students and/or faculty.
12. Participate in departmental and UF special events.
13. Coordinate special events such as the pinning ceremony, orientation and the annual faculty retreat.
14. Operate and maintain equipment, including computers, printers, typewriter, copy machine and fax machine.
15. Manage and maintain student information in both database and physical record form and maintain Department of Nursing evaluation and regulatory data and information.
16. Process materials and documents in the recruitment, admission, and progression of students.
17. Perform all other duties deemed appropriate for the position.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies
1. Technical Capacity.
2. Personal Effectiveness/Credibility/Integrity.
3. Thoroughness.
4. Collaboration Skills.
5. Team Player.
6. Confidentiality.
7. Communication Proficiency.
8. Flexibility.
9. Organizational Skills.

Supervisory Responsibility
This position may supervise work-study students, graduate and teaching assistants.

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. Walking at least one mile per day in order to perform collection of mail at the University's mailroom and distribution to departmental mailboxes is necessary.

Position Type and Expected Hours of Work
This is a full-time 12-month position, and general hours of work and days are Monday through Friday, 8:00 a.m. to 5:00 p.m.

Travel
No travel is expected for this position.

Required Education and Experience
1. High school diploma.
2. One year of administrative experience.
3. Computer skills required with a proficient knowledge of Microsoft Office.

Preferred Education and Experience
1. Associate of arts degree or Bachelor's degree.
2. Knowledge of medical terminology is helpful.

For optimal consideration of your applicant file, faculty applications must include a cover letter; current Resume or Curriculum Vitae; a statement of teaching philosophy; and the contact information for three professional references with your application. Staff applications must include a current Resume or Curriculum Vitae and cover letter with your application.

The University of Findlay is an Affirmative Action/Equal Opportunity Educator and Employer. It is the university's policy to prohibit discrimination and provide equal opportunity to all employees and applicants for employment, without regard to their race, sex (including gender identity/expression), color, religion, ancestry, national origin, age, disability, veteran status, military or sexual orientation.

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