Administrative Manager

6 days ago


Findlay, Ohio, United States City Wide Facility Solutions Full time
Job Description:
City Wide Facility Solutions is actively seeking a highly organized and skilled Office Manager to join our team in Northwest Ohio. This role offers a unique opportunity to work with a leading management company in the building maintenance industry, providing solutions to various issues clients face at their facilities.

The ideal candidate will have experience managing an office within a services industry and possess excellent communication skills. As the official representative of City Wide, you will interact with clients, customers, and independent contractors in areas such as personnel, payroll, finance, budget, sales, and other business-related matters.

Your primary goal will be to execute operations and administrative functions efficiently and effectively, enabling the company to operate in a disciplined and scalable manner. Key responsibilities include:

  • Accounting/Financial administration, including AR, AP, GL, cash receipts/bank deposits, collection management, IC paychecks, customer invoicing, document preparation, and administration.
  • Operational administration, encompassing customer and IC document creation/management, supply inventory management, regulatory compliance, CRM management, operations support, and client services support.
  • Coordinate all HR activities, along with other administrative duties, including marketing efforts.
  • Prepare sales proposals and monthly reports.
  • Prospect, cultivate, and hire new Independent Contractors (IC) to perform work for client locations, including performance management and replacement.
  • Client retention management and contract enforcement.
  • Debrief with the President/GM/Owner on a daily basis, discussing activities, client relations, Four Star accounts, and lost accounts.
  • Assist the President/GM/Owner in supporting company initiatives, goals, and objectives.
  • Perform other duties as assigned.


This position requires a high level of accuracy in document preparation and data entry. You should also possess strong organizational skills, including time management, prioritization, follow-through, and delegation. Additionally, you will need to demonstrate effective interpersonal skills and attributes such as teamwork, stability, openness, professionalism, and the ability to see the 'big picture.'

In exchange for your hard work and dedication, we offer a competitive salary of approximately $55,000-$65,000 per year, depending on experience. Benefits include flexible scheduling, paid time off, training & development opportunities, and more. If you are a motivated and detail-oriented individual looking to take your career to the next level, please apply today

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