Administrative Assistant

3 weeks ago

Costa Mesa, California, United States 5.11 Tactical Full time

Reporting directly to the Chief of Staff, the Administrative Assistant serves as a key administrative liaison between senior management, the Board of Directors, and external stakeholders. This role involves planning and executing events, managing executive schedules, preparing high-quality presentations, and ensuring seamless coordination of office activities. The Administrative Assistant thrives in a fast-paced, high-pressure environment, maintaining a focus on delivering exceptional service and maintaining strict confidentiality.

RESPONSIBILITIES:

Executive Support:

  • Provide comprehensive administrative and business support to the CEO, Executive Leadership Team, and Chief of Staff.
  • Act as a liaison for the Board of Directors and external stakeholders.
  • Manage scheduling, calendar coordination, and meeting preparation for executives.
  • Organize domestic and international travel and accommodations for executives.
Event and Meeting Coordination:
  • Plan and execute global employee and office events, including vendor management, site selection, and logistics within budget.
  • Schedule and coordinate executive meetings, including preparing conference spaces, materials, and catering.
  • Organize cross-functional meetings, ensuring smooth execution and follow-up.
Administrative and Project Management:
  • Prepare high-quality PowerPoint presentations, Excel spreadsheets, and reports.
  • Reconcile and maintain expense reports for executives.
  • Compile, analyze, and maintain data for regularly scheduled reports and ad hoc projects.
  • Manage multiple tasks and projects simultaneously under strict deadlines.
Office and Engagement Activities:
  • Coordinate employee engagement initiatives by planning and hosting office events.
  • Decorate and prepare office spaces for events and ensure alignment with company culture and standards.
QUALIFICATIONS:
  • 3+ years of experience as an Administrative Assistant, preferably supporting senior leaders.
  • Project management experience is highly preferred.
  • Experience in a fast-paced, global environment is a strong advantage.
    • Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook).
    • Strong organizational and time-management skills with high attention to detail.
    • Exceptional written and verbal communication abilities.
    • Proven ability to anticipate needs and manage competing priorities independently.
    • Demonstrated professionalism, discretion, and confidentiality.
    • Event planning experience is a plus.
    Personal Attributes:
    • Proactive and intuitive self-starter.
    • High level of polish and professionalism.
    • Customer-focused mindset with a commitment to excellence.
    OUR VALUES:

    At 5.11 we embrace a high energy culture built upon our values of Service, Unity, Impact and Tenacity.

    Service – At 5.11, we wear our passion for service on our sleeves: it is an honor to serve those who serve and people of all walks of life. With humility and great respect for our consumers and our roots, we take pride in our brand and engage with our communities. By championing the needs of our consumer we fulfill the mission of a lifetime.

    Unity – We build together—as one, global 5.11 family. Our individual abilities and diverse perspectives strengthen outcomes. We collaborate, taking a holistic view and listening actively. By communicating with intention, care and clarity, we empower each other to reach new heights.

    Impact – We have big ambitions and they start and end with our consumer. With them in mind, we innovate for impact—we think big, think creatively and challenge norms. We foster curiosity and iterate, relentlessly pursuing solutions. For ultimate impact, we drive to disrupt for good.

    Tenacity – We are tenacious in our pursuits and accountable to each other. This builds trust and the confidence to rise to any challenge. We have the courage to take risks and, no matter the outcome, we flex and adapt, always having each other's backs. We persist—determined to Always Be Ready.

    PAY RANGE: $60,000 - $75,000

    5.11 Tactical offers a best-in-class benefits program including: medical, dental and vision insurance; a 401(k) program with employer match; employer-paid basic life and AD&D insurance. Additionally, employees can choose from several voluntary benefits including: Hospital Indemnity/Accident insurance; Flexible Spending Account/Health Saving Account; Employee Assistance Program; Paid Time Off/Paid Holidays/Sick Time; Casual Dress Code; and Employee Discounts.

    *If you are a regular full-time employee working at least 30 hours per week, you and your eligible dependents may participate in 5.11's benefits program.*

    California Privacy Note: As of January 1, 2023, California residents have the right to know what personal information that 5.11 has collected about them, right to correct inaccurate information, or request that their personal information be deleted, subject to certain limitations. If you're a California resident you may view the policy HERE (https://bit.ly/3W62pNg) and if you would like to make a request regarding your personal data, please CLICK HERE (https://bit.ly/4b3

    Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

    The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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