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Library Technical Assistant

3 months ago

Chicago, United States Moody Bible Institute Full time

As supervised by Academic Engagement, Instruction and Collections Head Librarian, provides administrative assistance including personnel coordination, data assessment, communications management and other duties as assigned; oversees Interlibrary Loan services and provides other circulation assistance as assigned.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

  • Provides administrative assistance to Head Librarians and support services to the MBI Library team such as scheduling, organizing, coordinating meetings, producing reports, preserving vital data relating to activities, meetings, special functions
  • Compiles, coordinates, produces, delivers all accreditation reports and designated Library benchmark metrics used in the analysis of MBI Library services
  • Coordinates and executes library communications, including library newsletters, social media platforms, signage, and promotional material
  • Manages petty cash monies; responsible for sustaining various spreadsheets and electronic files; processes invoices.
  • Performs personnel service support for part-time payroll tracking, hiring/departure requisition forms and securing other personnel data
  • Maintains and monitors budget projection spreadsheets
  • Plans and organizes student worker orientations, trainings, and other related special functions
  • Provides various MBI Library data/information support such as organizing, preserving, protecting all Library-drive data
  • Serves as Library liaison for various committees and projects
  • Receives and processes interlibrary loan requests
  • Processes interlibrary items that have been requested and borrowed
  • Preserves and maintains Interlibrary Loan documentation in an easily accessible manner
  • Performs other duties as assigned
Minimum Requirements
  • Bachelor’s Degree
  • Proven excellence regarding accuracy and consistent focus on high level of details
  • Excellent written and verbal communication
  • Strong Interpersonal and organizational skills
  • Successful track record for consistently meeting deadlines
  • Proven ability or working experience in any of the following areas: Word, Excel, PowerPoint, Outlook, posting/tracking/projecting of expenses, Instagram, X, or other social media platforms
  • Able to work in the US legally without sponsorship.
Preferred Requirements
  • Graduate degree with academic Bible background
  • Experience in an academic setting using Worldshare, Alma, Oracle, Canvas Software


Work Environment/Conditions

Moody Bible Institute is a Christian-based Higher Education and Media Ministry. We exist to equip people with the Truth of God’s Word. If you are mission-minded, and have a servant’s heart, join us as we look to further impact the Kingdom of God.

Operates in standard library work environment. Monday - Friday work hours with occasional weekends possible.

Additional Information

Moody Bible Institute is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation. Candidates must align with MBI’s Christian identity. Employees are expected to sign a Statement of Faith and adhere to the Community Standards.

We comply with all applicable laws pertaining to nondiscrimination on the basis of race, color, national origin, sex, age, disability, and any other applicable legally protected category. As a religious institution, we have the right to, and do, require that employees hold beliefs consistent with our Doctrinal Statement and conduct themselves in a manner consistent with our religious beliefs, as explained in our Community Standards.

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