Administrative Assistant

3 weeks ago

Park Ridge, United States Visterra Landscape Group Full time

Are you...

An organized and drive office assistant looking for a unique opportunity to accelerate your future? This is a full-time, on-site position with the Visterra Landscape Group, a growing company ranking among the top 50 largest landscaping companies in the United States. We deliver premier commercial landscaping services through our growing network of partner companies who bring decades of proven frontline experience.

We are now looking to add office management and administrative on-site capabilities to our corporate office. You will coordinate and oversee a blend of traditional/executive administrator work and more wide-ranging operational tasks.

Essential Duties & Responsibilities:

  • Serve as the point of contact for our corporate office, currently located in Park Ridge providing exceptional service to our internal team and external clients
  • Assist with packing, mailing, and delivering packages and letters along with managing inventory and placing orders for office supplies and event supplies
  • Lead company event planning and execution, including events nationally
  • Maintain and organize company physical and electronic documentation and project plans
  • Manage an active calendar of appointments for executive team, including scheduling/preparing materials for meetings
  • Arrange complex and detailed travel plans for executive team
  • Compose and prepare confidential or sensitive correspondence

Preferred Experience, Skills, & Abilities

  • Experience: 2+ years of office administration or similar work is preferred
  • Education: High School Diploma or equivalent required
  • Technology: Basic computer skills, experience with Microsoft Office Suite, Adobe, Canva
  • Leadership: Ability to take initiative in your personal development. Be able to lead and provide feedback to vendor. Have a high level of communication across all levels of an organization. Be resourceful team player who thinks independently
  • Delivering Success: A high level of integrity and pride in team successes and delivering on promises. Strong organizational skills while understanding how to prioritize conflicting needs. Handle issues proactively
  • Motivation: A satisfaction from hands-on experience and an enjoyment of technical challenges.
  • US work authorization and background check

Physical Demands

  • Position involves work that includes moving, adjusting, or carrying objects weighing up to 25 lbs on a frequent basis
  • Prolonged periods sitting at a desk and working on a computer
  • Ability to work events nationally, including standing for long periods of time
  • Ability to be on-call and work weekends as necessary
  • Use office equipment including telephones, printers, shredders, etc.

Benefits

Comprehensive Medical, Dental, and Vision Plans

Time off (PTO and Company Holidays) to support your work/life balance

401(k) retirement savings plan with a company match

Personal Growth Opportunities at one of Lawn & Landscape's Best Places to Work 2024

About Visterra Landscape Group

At Visterra Landscape Group we believe in:

Empowering our teams to be the best at all times

Quality that drives performance and shapes our customer experience

Unity ensures we always have each other's backs

Integrity in words and deeds to ensure we follow an honest, moral compass

Professionalism in always performing at our best

Safety that starts with each of us and instilled from day one as a core value

The above description is intended to describe the general content, identify the essential functions, and set forth the requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.

We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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