Administrative Assistant

3 days ago

Parma, United States ACCEL Schools Full time
About the Team

Constellation Schools are seeking a highly-qualified Administrative Assistant in Parma, Ohio, to manage all office functions and act as the first point of contact for students, parents and the general public.

The School Administrative Assistant reports to and works collaboratively with the Principal to receive inquiries about the school, maintain accurate student records, assist with human resource needs, and fulfill all clerical needs. All duties are carried out in full compliance with Federal Educational Records Privacy Act (FERPA) regulations.

The School Administrative Assistant will:
  • Work with school leadership to meet goals, create a welcoming and team-oriented atmosphere, and build an open and honest culture in line with company values.
  • Manage school-wide phone, email, and in-person communications including:
    • Answer phones
    • Greet/direct visitors and students arriving at the office
    • Implement registration, badging and visiting procedures for parents and guests
    • Help create and distribute school newsletters, surveys, and other notifications
    • Assist with school events such as Parent Orientation, Open House, school outings, and field trips
    • Ensure a clean and welcoming environment is maintained
  • Support student enrollment goal and retention processes including:
    • Participate in information sessions
    • Produce welcome packets and mailers
    • Conduct tours and student/parent orientations
    • Input student and staff data into the appropriate systems
    • Request and obtain records for newly enrolled students
  • Achieve compliance with all federal, state, local and school student record-keeping requirements such as to:
    • Ensure 100% on-time and complete daily attendance submissions
    • Complete all required steps of the truancy process
    • Process student withdrawals
    • Prepare and maintain transcripts
    • Fulfill records requests within policy guidelines
    • Establish and maintain student cumulative files and other records securely and confidentially per federal, state and local regulations
    • Participate in annual student record audits
  • Perform administrative support functions such as:
    • Preparing reports
    • Filing
    • Processing incoming and outgoing mail and packages
    • Coordinating meetings and events
    • Maintaining calendars
    • Maintain appropriate levels of office supplies and other material inventory
    • Log and report issues pertaining to office equipment, technology, custodial, and facilities
  • Maintain up-to date transportation logs and coordinate with transportation officer and vendor as needed
  • Maintain meal count lists and communicate monthly food calendars
  • Ensure timely and accurate completion of human resource processes including:
    • I-9 verification for new hires
    • Weekly time & attendance submissions for 100% of staff
    • Offboarding
  • Actively participate in school staff meetings, committee meetings and professional development events
  • Perform other duties as assigned
About You:
  • Associate's degree; Bachelor's degree preferred
  • Minimum two (2) years' office management experience
  • High proficiency in Microsoft Office products (Excel, Word, Outlook, PowerPoint)
  • Experience learning and mastering new computer programs
  • High quality written and verbal communication skills
  • Excellent organization and time management skills
  • Ability to work independently and contribute to a team
  • Professional, punctual and self-motivated
  • Understanding and ability to manage confidential information
  • Ability to lift 25 lbs.
  • Ability to pass federal and state criminal background checks (FBI/BCI)
  • Experience working in an education setting preferred
About Us:

History

Founded in 2001, Constellation Schools grew out of a community's desire to offer an educational choice that balanced academic achievement with life skills, character education, and social-emotional learning. Over the years, Constellation Schools garnered many awards including the US Department of Education's Blue Ribbon award and multiple School of Promise and Momentum awards from the Ohio Department of Education. Today, Constellation Schools comprise of 15 learning communities operated by ACCEL Schools, one of the nation's leading charter school management companies.

Mission & Vision

Constellation Schools provide every child an opportunity to obtain an excellent education built on a foundation of character education for lifelong success.
  • Exceptional learning communities characterized by high expectations and academic excellence
  • Teachers are inspiring, compassionate, and committed to the success of every student
  • Students are actively engaged life-long global learners on the path to becoming responsible, compassionate, and involved world citizens
We offer the following benefits:

Life benefits - time & peace of mind
  • Paid time off
  • Retirement contributions
  • Optional Basic Life and AD&D insurance
  • Voluntary life insurance (employee, spouse, child)
  • Discounted childcare at Early Learning Academies locations
Health benefits - stay well & thrive
  • Medical, dental, and vision insurance
  • Employee Assistance Program
  • Voluntary short-term disability insurance
  • Voluntary long-term disability insurance
Career benefits - keep growing
  • Career advancement opportunities throughout Accel Schools and our strong network of 4,000+ instructors and education professionals

EQUAL EMPLOYMENT OPPORTUNITY

It is our policy to abide by all federal, state and local laws prohibiting employment discrimination based solely on a person's race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental and/or intellectual disability, age, military status, veteran status (including protected veterans), marital status, registered domestic partner or civil union status, familial status, gender (including sex stereotyping and gender identity or expression), medical condition, genetic information, sexual orientation, or any other protected status except where a reasonable, bona fide occupational qualification exists.

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