Administrative Assistant

2 months ago

League City, United States Clear Creek ISD Full time
Primary Purpose

Facilitate the efficient operation of the school administrative office and provide clerical services for the school's administrative staff. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.

Qualifications

Education/Certification/Licensure

High School diploma or GED

Special Knowledge/Skills

Effective communication and interpersonal skills

Proficient word processing and file maintenance skills

Strong organizational skills

Knowledge of basic accounting principles and competent math skills

Ability to maintain strict confidentiality

Experience

Minimum of 3 years secretarial experience preferably in a public education environment

Major Responsibilities and Duties
  1. Perform usual office routines and practices associated with a productive office (e.g. correspondence, telephone duties, scheduling, mail distribution, etc.)
  2. Exercise good telephone etiquette, take reliable messages, and route to appropriate staff.
  3. Present the positive aspects of the school in all dealings with public and school patrons.
  4. Assist principal, students, teachers, and parents as needed.
  5. Maintain a daily teacher attendance log and records for substitute teachers, including report for payroll.
  6. Monitor personnel time records to include sick leave, vacation, and special requests.
  7. Perform purchasing duties, maintain school budget, and manage accounts payable for activity funds.
  8. Maintain proper files to include inventory of school supplies, mailing lists, student records, visitor logs, and office communications.
  9. Receive, store, and issue supplies and equipment.
  10. Sort, distribute, or deliver mail and other documents.
  11. Schedule meetings and appointments and maintain calendar for principal.
  12. Be responsible for registration and withdrawal of students.
  13. Check for cash receipts (deposits) from the Food Service Department on a daily basis.
  14. Uphold and enforce school rules, administrative regulations, and state and local board policy.
  15. Exhibit CCISD Core Values of trustworthiness, respect, responsibility, fairness, caring, and citizenship.
  16. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.
  17. Stay up-to-date professionally through the selection of quality professional learning opportunities for personal growth.
  18. Research district policy, precedent, and current practices prior to taking action.
  19. Participate as an effective team member who contributes to district, department, and content goals.
  20. Demonstrates proficient levels of technology applications.
  21. Participates fully in drills and safety exercises to provide for the safety and overall emotional wellbeing of students.
  22. Utilize time wisely for effective management of job responsibilities.
  23. Maintain punctuality in daily work times, appointments, and meetings.
  24. Meet task completion deadlines established by supervisor.
  25. Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
  26. Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
  27. Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).
  28. Perform other duties and accept other responsibilities as assigned.

Working Conditions

Mental Demands

Effective verbal and written communication; concentration while performing duties; ability to perform basic math; ability to maintain emotional control under stress

Physical Demands/Environmental Factors

Repetitive hand motions, prolonged use of computer, work with frequent interruptions

Terms: 210 days

Pay Grade: PARA 5

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