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Front Desk Administrative Coordinator

4 months ago

Arlington, United States REMAX Full time

We are a large real estate brokerage located throughout DC and VA. Our office, located in Alexandria, VA, is looking for a candidate to manage the front desk operations. This is a full-time position (9 am - 5 pm Monday-Friday). Responsibilities: Front desk operations include but are not limited to: • Answering multi-line switchboard • Distributing mail/packages/faxes • Notifying clients of incoming faxes/packages/etc The candidate will be trained on the following office-related duties: • Data entry into the accounting system • Scanning checks for deposit into the bank account • Review paperwork to ensure the contract/listing is complete • Notify the appropriate party of any missing documents via email, follow-up emails may be required • Obtain missing signatures when applicable • And other duties as assigned Qualifications: • 2 years front desk management, some accounting, and data entry experience • Excellent organizational skills and attention to detail are a MUST • Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities • Vision and creativity • Experience utilizing Internet applications • Ability to speak and write English fluently in order to provide excellent telecommunication support to staff and clients • Computer literate with experience in Microsoft applications, i.e. Word, Excel, Outlook, Multi-Browser Support • Ability to provide good judgment in order to proactively and independently solve problems and make decisions with minimum supervision • Ability to manage multiple tasks and work under pressure to meet deadlines • Excellent communication skills, good phone manners, and ability to communicate effectively with staff at all levels • Ability to work with confidential information • Reliable form of transportation • All employees are expected to contribute to a positive work environment, help each other, and suggest ways to improve processes Compensation: $15 per hour

• Front desk operations include but are not limited to: • Answering multi-line switchboard • Distributing mail/packages/faxes • Notifying clients of incoming faxes/packages/etcThe candidate will be trained on the following office-related duties: • Data entry into the accounting system • Scanning checks for deposit into the bank account • Review paperwork to ensure the contract/listing is complete • Notify the appropriate party of any missing documents via email, follow-up emails may be required • Obtain missing signatures when applicable • And other duties as assigned