Program Specialist

1 week ago

Honolulu, United States Graduate School Full time
Program Specialist
Graduate School USA
Honolulu, Hawaii

Be part of a dynamic role driving training and professional development across the Pacific and Virgin Islands Based in our GSUSA Hawaii Office, this on-site position collaborates with 11 regional governments to lead impactful training programs, conferences, and development activities. Supported by agencies like the U.S. Department of the Interior, the Asian Development Bank, and the World Bank, you’ll play a central role in advancing educational initiatives and fostering regional growth across island communities. Are you passionate about program administration and logistics in multicultural settings? Join our team and help make a difference across the islands Apply today

The Program Specialist provides specialized support in designing and delivering on-site training, supporting regional conferences, and providing overall program administration. This role operates under supervision, with related duties as assigned.

Responsibilities:

1. Training and Consultative Program Design

  • Collaborates with Hawaii team members to design training and consultative programs within the Pacific and Virgin Islands Training Initiatives (PITI-VITI) and other contracts.
  • Identifies program needs and supports instructional staff and contractors in program development, focusing on logistics.
  • Manages pre-course activities, including maintaining the PITI-VITI Learning Management System.
2. Training and Consultative Program Delivery
  • Supports curriculum development and delivery, coordinating with instructors, carriers, on-site coordinators, participants, and government agencies.
  • Manages travel and logistical arrangements for instructors, consultants, and participants.
  • Compiles course and travel materials, inputs student data, and creates delivery packets.
3. Training and Consultative Program Close-Out
  • Completes post-delivery tasks, including processing materials, evaluations, and student certificates.
  • Maintains internal documentation and ensures accuracy of data in the Learning Management System.
  • Contributes to program evaluation.
4. Conference and Meeting Support
  • Assists in organizing regional conferences and meetings, coordinating resources from planning to delivery phases.
  • Arranges travel logistics and documents conference activities, proceedings, and meetings.
  • Provides on-site support for conferences, including support to conference participants and meeting logistics.
5. Program Administration
  • Designs and maintains office administrative systems and identifies opportunities for process improvement.
  • Provides administrative support, customer service, and coordination for websites, social media, and outreach efforts.
  • Supports office operations, including inventory, and supports maintenance of office and equipment.
6. Interpersonal Relations & Communications
  • Maintains relationships with insular government representatives, training participants, and GS staff.
  • Acts as a liaison for insular government agencies and regional organizations, ensuring timely and effective communication.
Job Scope
  • Collaborates closely with students, faculty, government agencies, and school employees; liaises with vendors and logistical partners.
  • Operates with moderate independence and seeks supervisory input on complex issues.
  • May require regular travel.
Per the US Department of Education Program Integrity Rules, postsecondary institutions that participate in the student financial assistance programs pursuant to Title IV of the Higher Education Act (HEA) are barred from providing incentive payments to any person or entity engaged in student recruiting and/or admissions activities.

Reporting Relationships:

This role reports Senior Director of the Hawaii office. This role may supervise subordinates.

Requirements:
  • Bachelor’s degree or equivalent experience, with at least 5 years in an administrative role within an educational or training organization. International and multicultural experience, particularly within the Pacific region, is preferred.
  • Communication: Skilled in communicating with tact in multicultural environments. Strong customer service skills with problem-solving ability and proficiency in written correspondence.
  • Technical Proficiency: Proficient in MS Office, Adobe suite, web, social media, LMS/SIS systems and video communication suites—especially Teams and Zoom.
  • Organizational Skills: Strong organizational and multitasking abilities within tight deadlines.
  • Team Collaboration: Able to work effectively in team settings, respecting confidentiality and using sound judgment.
  • Analytical Skills: Demonstrated ability to research, analyze, and synthesize data with attention to detail.


Benefits & Compensation:

Graduate School USA offers a robust total rewards program that includes a competitive compensation and benefits program. These offerings are meant to support your well-being, offer recognition opportunities and provide personal and career growth resources and support.

Our defined compensation structure is market competitive and is built to reward performance.A reasonable estimate of the current range for this role is $49,400.00 to $66,700.00. We take a number of factors into account when determining individual starting pay, including but not limited to: job and level hired into, location, skill set; experience and training; peer compensation and other business and organizational needsThis range is subject to change.

Pay is just one component of our total rewards package. We offer a choice of plans for Medical, Dental and Vision, a 401(K) retirement plan with employer matching, employer paid basic life insurance, AD&D, and numerous voluntary plan options. We also have a continuing education benefit available for full-time employees offering a 100% tuition reduction on courses taken within our family of brands, a robust learning management system and individual development planning. In addition, Graduate School USA believes that a diverse and inclusive workplace fosters creativity, innovation, and overall success. We are committed to supporting an environment where everyone feels valued, respected, and empowered to contribute their unique perspectives.

About Us:

Located in Washington, DC, Graduate School USA is a leading provider of professional development and training courses for the federal government, serving organizations and individuals with programs designed to support organizational missions, career and occupational development, and the personal ambitions of adult learners. GSUSA’s courses and programs are delivered by instructors with real-world government experience, including customized training solutions, distance education, and leadership training.

Graduate School USA is proud to be an Equal Opportunity Employer. We are dedicated to supporting and encouraging diversity in the workplace. We commit that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

  • Academic Programs Specialist

    7 days ago

    Honolulu, Hawaii, United States Uhalumni Full time

    Job Opportunity at UhalumniWe are seeking a dedicated individual to fill the role of Academic Programs Specialist. This position will play a vital part in our community education team, responsible for planning and delivering educational programs on sexual assault.About UsUhalumni is a statewide program established in response to the community's concern over...

  • Children's Program Specialist

    1 week ago

    Honolulu, United States IHS, INSTITUTE FOR HUMAN SERVICES Full time

    The Institute for Human Services (IHS) is Hawaii's most comprehensive human services agency dedicated to ending and preventing homelessness. For over 45 years, we've been at the forefront of creating tailored solutions for those in crisis, offering a continuum of care that includes emergency shelters, housing programs, health services, employment assistance,...

  • Children's Program Specialist

    1 week ago

    Honolulu, United States Institute For Human Services Full time

    The Institute for Human Services (IHS) is Hawaii's most comprehensive human services agency dedicated to ending and preventing homelessness. For over 45 years, we've been at the forefront of creating tailored solutions for those in crisis, offering a continuum of care that includes emergency shelters, housing programs, health services, employment assistance,...

  • Data Program Evaluation Specialist

    7 days ago

    Honolulu, Hawaii, United States Lawelawe Training Services Inc Full time

    About UsLawelawe Training Services Inc is a Native Hawaiian Owned Small Disadvantaged Business (NHO SDB) specializing in program management, digital solutions, human capital and training, and medical staffing. We leverage our NHO status to secure federal contracts that drive business success while supporting our mission to uplift economically disadvantaged...

  • Registered Behavior Technician, Program Support Specialist

    4 days ago

    Honolulu, United States Catalight Full time

    If you're passionate about helping children reach their goals and thrive, Easterseals Hawaii (ESH) offers an opportunity to make a meaningful impact as a Registered Behavioral Technician (RBT) Program Support Specialist. In this role, you will utilize your skills in both clinical and operational settings, working under the supervision of the Program Manager...

  • Education Program Coordinator

    7 days ago

    Honolulu, Hawaii, United States Institute For Human Services Full time

    About the PositionThe Institute for Human Services is seeking a dedicated and compassionate individual to fill the role of Children's Program Specialist. As a vital member of our team, you will contribute to our mission of providing comprehensive human services to those in need.Job SummaryWe are looking for a skilled and enthusiastic professional to assist...

  • Clinical Pharmacist, Quality Programs

    2 months ago

    Honolulu, United States HMSA Full time

    Evaluate, develop, implement, and maintain pharmacy quality programs. Support Medicare STARS, Medicaid and Commercial programs by developing strategies and interventions and identifying opportunities for providers to influence outcomes. Collaborates with both internal and external stakeholders for strategy development and quality program management related...

  • Clinical Pharmacist, Quality Programs

    2 days ago

    Honolulu, United States HMSA Full time

    Evaluate, develop, implement, and maintain pharmacy quality programs. Support Medicare STARS, Medicaid and Commercial programs by developing strategies and interventions and identifying opportunities for providers to influence outcomes. Collaborates with both internal and external stakeholders for strategy development and quality program management related...

  • Clinical Pharmacist, Quality Programs

    2 months ago

    Honolulu, United States Hawaii Medical Service Association Full time

    Evaluate, develop, implement, and maintain pharmacy quality programs.Support Medicare STARS, Medicaid and Commercial programs by developing strategies and interventions and identifying opportunities for providers to influence outcomes.Collaborates with both internal and external stakeholders for strategy development and quality program management related to...

  • Program Requirements Specialist

    4 weeks ago

    Honolulu, Hawaii, United States Booz Allen Hamilton Full time

    The Opportunity: As a seasoned project management professional, you will play a crucial role in ensuring the success of our projects from concept to completion. You will be responsible for tracking and managing requirements, coordinating with program leadership and task leads, and supporting the development of execution plans. Your attention to detail,...

  • Program Requirements Lead

    6 months ago

    Honolulu, United States Booz Allen Hamilton Full time

    Program Requirements Lead The Opportunity: As a project management specialist, you know the complexities of supporting a project from concept to completion and the importance of tracking and managing requirements. That’s why we need you, an experienced project management specialist who can help ensure success through careful analysis, diligent workflow...

  • Registered Nurse

    1 month ago

    Honolulu, United States Hawaii Pacific Health Full time

    Job Description Founded in 1921, Straub Medical Center includes a 159-bed hospital in Honolulu, a network of neighborhood clinics and a visiting specialist program that reaches throughout the state of Hawai'i. With over 200 physicians who are leaders in their fields, Straub provides its patients with diagnoses and treatments for more than 32 different...

  • Registered Nurse

    2 months ago

    Honolulu, United States Hawaii Pacific Health Full time

    Job Description Founded in 1921, Straub Medical Center includes a 159-bed hospital in Honolulu, a network of neighborhood clinics and a visiting specialist program that reaches throughout the state of Hawai'i. With over 200 physicians who are leaders in their fields, Straub provides its patients with diagnoses and treatments for more than 32 different...

  • Registered Nurse

    1 day ago

    Honolulu, United States Hawaii Pacific Health Full time

    Job Description Founded in 1921, Straub Medical Center includes a 159-bed hospital in Honolulu, a network of neighborhood clinics and a visiting specialist program that reaches throughout the state of Hawai'i. With over 200 physicians who are leaders in their fields, Straub provides its patients with diagnoses and treatments for more than 32 different...

  • Registered Nurse

    6 months ago

    Honolulu, United States Hawaii Pacific Health Full time

    Job Description Founded in 1921, Straub Medical Center includes a 159-bed hospital in Honolulu, a network of neighborhood clinics and a visiting specialist program that reaches throughout the state of Hawai'i. With over 200 physicians who are leaders in their fields, Straub provides its patients with diagnoses and treatments for more than 32 different...

  • Registered Nurse

    4 weeks ago

    Honolulu, United States Hawaii Pacific Health Full time

    Job Description Founded in 1921, Straub Medical Center includes a 159-bed hospital in Honolulu, a network of neighborhood clinics and a visiting specialist program that reaches throughout the state of Hawai'i. With over 200 physicians who are leaders in their fields, Straub provides its patients with diagnoses and treatments for more than 32 different...

  • Eligibility Program Manager for Disaster Relief

    1 week ago

    Honolulu, Hawaii, United States Tidal Basin Full time

    Job DescriptionThis is a production-based program, and success in the position will be evaluated accordingly. The Eligibility Supervisor oversees the ES by maintaining the unit's operations, meeting goals and objectives as assigned, complying with all federal, state, and local regulatory requirements, and adhering to all contractual or prescribed stakeholder...

  • Call Center Specialist

    4 weeks ago

    Honolulu, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are in search of a Call Center Specialist to become a part of the team in the Public Relations industry located in Honolulu, Hawaii, United States. This Call Center Specialist role offers a short term contract employment opportunity. The Call Center Specialist job involves working with computer programs, CRM, and customer...

  • Membership Specialist

    1 week ago

    Honolulu, United States UFC Gym Full time

    The Membership Specialist (MS) will represent UFC GYM by providing a welcoming, informative, and entertaining experience for all members and guests during their visits. The Membership Specialist is responsible for driving potential members into the gym to deliver industry leading customer services to them as well as our current members. This service must...

  • Building Automation Specialist

    6 days ago

    Honolulu, Hawaii, United States Johnson Controls Full time

    Job Title: Building Automation SpecialistAbout the JobWe are seeking a skilled Building Automation Specialist to join our team at Johnson Controls. In this role, you will be responsible for performing system commissioning, troubleshooting HVAC mechanical and electrical issues, and providing high-level customer service.About the RoleAs a Building Automation...