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Office Manager
2 months ago
- Answering the phones and processing calls appropriately for GM, Sales, Production, Marketing and Accounting
- Maintaining office filing sytem
- Following the DreamMaker Code of Values
- Maintaining office equipment
- Maintaining adequate stock of office supplies
- Regularly visit the franchisor DreamConnect site to stay up to date on new information
- Retrieving and opening mail daily
- Keeping the office organized
- Creating the “Production Binder”
- Creating the "Client Job Site Binder"
- Participating/leading Weekly Focus meetings
- Keeping the office and Design Center environment clean and professional
- Processing GM's inbox and outbox items
- Attending training meetings
- Handling incoming leads and completing lead sheets
- Following the DreamMaker Code of Values
- Assembling Prospect Packets
- Assembling New Client Packets
- Attending training meetings
- Handling service calls
- Following the DreamMaker Code of Values
- Providing status updates to the General Manager and Sales staff on design retainers and proposals
- Attending training meetings
- Ordering and purchasing materials
- Receiving and inspecting material deliveries
- Attending training meetings
- Following the DreamMaker Code of Values
- Entering daily time cards
- Preparing PO’s for projects
- Acting as the administrative Human Resources representative
- Maintaining / updating / renewing company insurance policies
- Ordering background checks as needed
- Coordinating annual performance reviews
- Attending training meetings
- Following the DreamMaker Code of Values
- Preparing and managing marketing/promotion budget
- Attending training meetings
- Following the DreamMaker Code of Values
- Associate or Bachelor’s degree in accounting, business or related field
- Demonstrated office management experience
- Experience in constructions field
- Understanding of construction basics
- Basic computer skills: Windows, Word, Excel
- Experience with systems and documentation of systems and procedures
- Bilingual in English and Spanish is a plus. Will help with company culture integration.
- Excellent customer relations skills
- Internal and external customer service focus
- Ability to communicate and work in a productive team environment
- Effective oral and written communications skills
- Effective time management skills and prioritization abilities
- Must be a self starter
- Goal setting to measured performance
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