Office Manager

2 months ago

Elizabethtown, United States Dream Maker Bath And Kitchen (Elizabethtown) Full time
Job DescriptionJob DescriptionDreamMaker Bath & Kitchen help make remodeling dreams come true. Our distinctive, full-service remodeling approach focuses on serving our clients from design through installation.  We're looking to add a part-time Office Manager to our exciting and growing teamThis position will collaborate with all departments in a team spirit with the primary goal of fulfilling our company Brand Position Statements, Mission and Vision in accordance with our Code of Values and be committed to achieving the sales and profitability objectives set each year.Responsibilities include, but are not limited to:Administrative Duties:
  1. Answering the phones and processing calls appropriately for GM, Sales, Production, Marketing and Accounting
  2. Maintaining office filing sytem
  3. Following the DreamMaker Code of Values 
  4. Maintaining office equipment
  5. Maintaining adequate stock of office supplies
  6. Regularly visit the franchisor DreamConnect site to stay up to date on new information
  7. Retrieving and opening mail daily
  8. Keeping the office organized
  9. Creating the “Production Binder”
  10. Creating the "Client Job Site Binder"
  11. Participating/leading Weekly Focus meetings
  12. Keeping the office and Design Center environment clean and professional
  13. Processing GM's inbox and outbox items 
  14. Attending training meetings
Sales Duties:
  1. Handling incoming leads and completing lead sheets
  2. Following the DreamMaker Code of Values 
  3. Assembling Prospect Packets
  4. Assembling New Client Packets
  5. Attending training meetings
 Production Duties: 
  1. Handling service calls
  2. Following the DreamMaker Code of Values
  3. Providing status updates to the General Manager and Sales staff on design retainers and proposals
  4. Attending training meetings
 Purchasing Duties:
  1. Ordering and purchasing materials
  2. Receiving and inspecting material deliveries
  3. Attending training meetings
  4. Following the DreamMaker Code of Values
Accounting / HR Duties: 
  1. Entering daily time cards
  2. Preparing PO’s for projects
  3. Acting as the administrative Human Resources representative
    • Maintaining / updating / renewing company insurance policies
    • Ordering background checks as needed
    • Coordinating annual performance reviews
  4. Attending training meetings
  5. Following the DreamMaker Code of Values
Marketing Duties: 
  1. Preparing and managing marketing/promotion budget
  2. Attending training meetings
  3. Following the DreamMaker Code of Values
Education and Experience Requirements:
  • Associate or Bachelor’s degree in accounting, business or related field
  • Demonstrated office management experience
  • Experience in constructions field
  • Understanding of construction basics
  • Basic computer skills: Windows, Word, Excel 
  • Experience with systems and documentation of systems and procedures
Other Qualifications:
  • Bilingual in English and Spanish is a plus. Will help with company culture integration.
  • Excellent customer relations skills
  • Internal and external customer service focus
  • Ability to communicate and work in a productive team environment
  • Effective oral and written communications skills
  • Effective time management skills and prioritization abilities
  • Must be a self starter
  • Goal setting to measured performance
Who do you report to:  General ManagerThis position will collaborate with all departments in a team spirit with the primary goal of fulfilling our company Brand Position Statements, Mission and Vision in accordance with our Code of Values and be committed to achieving the sales and profitability objectives set each year.

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