Senior Executive Assistant

1 month ago

Chicago, United States eTeam Full time
Job Title: Senior Executive Assistant
Work Location: Chicago IL 60606
Job Duration: 6 months contract
  • Sr Administrative Assistant with potential to convert to FTE for the right individual who meets and exceeds performance and attendance expectations
  • Will support Managing Directors and Directors
  • Must be able to work in a fast paced environment
  • Very strong written and verbal communication
  • Professional demeanor
  • Most employees take public transportation however if the candidate needs parking it will be at their expense
  • Will work onsite 5 days a week during training with potential to work at home one day a week after training period
  • Interviews: Will start with a Zoom interview then second interview will be in person in the office

Job Summary:
Under limited supervision, uses specialized knowledge and skills obtained through experience and/or specialized training to provide advanced, diversified and confidential secretarial and administrative support to an assigned executive at the vice president or equivalent level with responsibility for a major organizational function.
Guidance is provided to perform varied work that is somewhat difficult in character requiring evaluation, originality and ingenuity to make moderately complex decisions.
Extensive contact with internal and external customers is required to identify, research, and resolve problems.
May communicate information to internal or external customers to sell or service products.
Essential Duties and Responsibilities:
  • Maintains confidentiality.
  • Serves as a liaison with other functional areas and external customers in the resolution of routine administrative and operational issues.
  • Provides executive support including answering telephones; assisting visitors; and resolving and/or referring a range of administrative problems and inquiries.
  • Composes and edits correspondence and/or memoranda from dictation, verbal direction or from knowledge of established policies.
  • May prepare, transcribe, compose, type, edit and distribute agendas and minutes of meetings.
  • Schedules and coordinates meetings, events, interviews, appointments and/or other similar activities, which may include coordinating travel and lodging arrangements. Establishes, maintains and updates files, databases, records and other documents.
  • Sorts, screens, reviews and distributes incoming and outgoing mail.
  • Composes and prepares timely responses to a variety of routine written inquiries.
  • Performs other duties and responsibilities as assigned.

Skills:
Qualifications:
  • Must have 5 years of experience supporting a Investment Banking Team of Managing Directors & Directors
  • Financial Services Industry Experience is a Must
  • Must know Microsoft Suite including Outlook (Intermediate to expert level)
  • Must have strong experience scheduling and booking domestic and international travel
  • Experience processing expenses using an expense system (Chrome River knowledge preferred)
  • Experience entering data into an investment banking CRM System (DealClound)
  • Must have experience arranging Client dinners for the Investment Bankers and Clients
  • Will work on Miscellaneous Projects as needed

Duties:
  • Intermediate level concepts, principles and practices of providing executive support.
  • Organizational policies and practices.
  • Confidentiality policies.
  • Investment concepts, practices and procedures used in the securities industry.
  • Principles of banking and finance and securities industry operations.
  • Terminology of financial markets and products.
  • Performing a range of executive support activities for a vice president of a major organizational functional area.
  • Answering telephones and assisting visitors.
  • Prepare, transcribing, composing, typing and editing correspondence, agendas and minutes and other documents.
  • Scheduling and coordinating meetings, events, interviews and appointments.
  • Preparing reports.
  • Gathering and analyzing basic information.
  • Establishing and maintaining files, databases and other records.
  • Performing routine analyses and calculations involved in preparing reports.
  • Sorting, screening and distributing mail.
  • Operating standard office equipment and using required software applications.
  • Make administrative and procedural decisions and judgments.
  • Analyze and solve problems.
  • Maintain currency in modern office management methods and techniques.
  • Attend to detail while maintaining a big picture orientation.
  • Read, comprehend and apply business related information.
  • Motivate and persuade others to achieve desired outcomes without organizational authority.
  • Interpret and apply policies and identify and recommend changes as appropriate.
  • Organize, manage and track multiple detailed tasks and assignments with frequently changing priorities in a fast-paced work environment.
  • Communicate effectively, both orally and in writing.
  • Work independently as well as collaboratively within a team environment.
  • Handle stressful situations and provide a high level of customer service in a calm and professional manner.

  • Executive Alliance | Senior Commercial Collection Manager

    2 weeks ago

    chicago, United States Executive Alliance Full time

    This position requires relocation to the Chicago area and we are recruiting nationally. Paid relocation.Our financial services client is looking for a Senior Commercial Collection Manager with collection agency experience. This is an excellent growth opportunity providing good work/life balance for a motivated b2b collection manager. Competitive base salary...

  • Executive Alliance | Senior Commercial Collection Manager

    2 weeks ago

    chicago, United States Executive Alliance Full time

    This position requires relocation to the Chicago area and we are recruiting nationally. Paid relocation.Our financial services client is looking for a Senior Commercial Collection Manager with collection agency experience. This is an excellent growth opportunity providing good work/life balance for a motivated b2b collection manager. Competitive base salary...

  • Senior Executive Assistant

    4 weeks ago

    Chicago, United States Schneider Electric Full time

    Schneider Electric's Digital Grid Business (DG) is offering an outstanding opportunity for an individual who is motivated, dedicated, and organized to assume the global role of Sr Executive Assistant. Digital Grid provides enterprise software solutions and services to help utilities manage the entire lifecycle of the grid and enable Grids of the Future....

  • Senior Executive Assistant

    2 days ago

    Chicago, IL, United States Association Of Zoos & Aquariums Full time

    AZA-accredited zoos and aquariums, Certified Related Facilities, Commercial Members, Conservation Partners and Society Partners may post free unlimited online job listings as a member benefit. Non-members can purchase job listings. How to post a job Interested in a career in AZA-accredited zoos and aquariums? Learn more about types of zoo and aquarium jobs...

  • Senior Executive Assistant

    2 months ago

    Chicago, United States eTeam Full time

    Job Title: Senior Executive AssistantWork Location: Chicago IL 60606Job Duration: 6 months contractSr Administrative Assistant with potential to convert to FTE for the right individual who meets and exceeds performance and attendance expectationsWill support Managing Directors and DirectorsMust be able to work in a fast paced environmentVery strong written...

  • Executive Assistant

    4 weeks ago

    Chicago, United States NPH USA Full time

    Reports To: CEO / Executive Leadership Location: Chicago Employment Type: Full-time Job Summary We are seeking a proactive, organized, and resourceful Executive Assistant to support the CEO and senior leadership team. The Executive Assistant will play a critical role in ensuring the smooth operation of daily activities, helping the executive focus on...

  • Executive Assistant

    4 weeks ago

    Chicago, United States Atrium Staffing Full time

    About Atrium: What you do matters. As a people-centric organization, we foster an environment of collaboration, high-performance and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team. Client Overview: Our client, a well-established Financial Services company with over 60 years of...

  • Senior Executive Assistant

    3 weeks ago

    Chicago, United States Brown & Brown Insurance Full time

    **This opportunity is located in Daytona Beach, FL and a comprehensive relocation package is offered **Reporting to the Global CFO, the Senior Executive Assistant is responsible for the administration and organization of the CFO’s office, judging priorities and anticipating needs of the CFO, while balancing several initiatives including calendar...

  • Executive Assistant

    3 weeks ago

    Chicago, United States LHH Full time

    Title: Executive AssistantDepartment: AdministrationLocation: Chicago (River North)Job DescriptionLHH is hiring for an Executive Assistant for a benefits company located in the heart of downtown Chicago (River North). The Executive Assistant will provide high-level administrative support to senior executives, enabling them to focus on strategic tasks and...

  • Executive Assistant

    2 weeks ago

    Chicago, United States LHH Full time

    Title: Executive AssistantDepartment: AdministrationLocation: ChicagoJob DescriptionThe Executive Assistant plays a crucial role in providing top-tier administrative support to senior executives, allowing them to concentrate on strategic initiatives and decision-making. This position involves managing daily schedules, coordinating meetings, handling...

  • Senior Executive Assistant

    2 days ago

    Chicago, IL, United States Comarch S.A Full time

    Senior Executive Assistant If you have experience in administration or office management, and you are open to extensive travel and willing to advance your career as a Senior Executive Assistant, apply now and join us. As a CEO Executive Assistant, you will serve as a primary point of contact and provide valuable support with administrative and operational...

  • Executive Assistant

    2 months ago

    Chicago, United States Mack & Associates, Ltd. Full time

    Are you an organized and proactive professional ready to excel in a dynamic consulting environment? The esteemed consulting firm in downtown Chicago is seeking a dedicated Executive Assistant to support a senior-level Executive to be there strategic partner. In this hybrid role, you'll be a key player in providing administrative and project management...

  • Executive Assistant

    4 weeks ago

    Chicago, United States Mintel Full time

    As a top Market Intelligence agency, our knowledge, expertise and insight can inform and guide a company's marketing strategy, helping them make better business decisions faster. Our Senior Leadership team consists of a group of top professionals in Insights, Consulting, Technology and Sales and to enable them to work at their best and continue to drive our...

  • Executive Assistant

    4 weeks ago

    Chicago, United States Mack & Associates, Ltd. Full time

    Join a dynamic financial services company in Chicago as a temporary Executive Assistant on a four-month journey, where you’ll play a pivotal role in ensuring smooth operations and effective communication at the executive level. This fully onsite position provides a unique opportunity to make a meaningful impact by supporting senior leaders, handling key...

  • Executive Assistant

    1 month ago

    Chicago, United States The Larko Group Full time

    We are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to two Managing Directors and senior leadership for an outstanding Private Equity firm. This role is designed for someone who thrives in a fast-paced, high-stakes environment—where priorities shift rapidly, and quick decision-making is essential. If you are...

  • Senior Care Assistant

    3 days ago

    Chicago, Illinois, United States Amada Senior Care NorthShore Full time

    OverviewAt Amada Senior Care NorthShore, we strive to provide exceptional care and support to seniors in need. Our team is dedicated to making a positive impact on the lives of our clients and their families.Salary and BenefitsThe salary for this position is $16.50 - $18.00 per hour, with opportunities for bonuses and incentives. As a Senior Care Assistant...

  • Executive Assistant

    1 month ago

    Chicago, United States High-growth Real Estate company Full time

    A rapidly growing RE Firm based in Chicago is seeking an Executive Assistant to support 2 senior executives within the firm. The ideal candidate will be a self-starter who is familiar with a fast-paced, ever changing environment. The firm culture is amazing, great benefits and compensation and they are fully remote! ResponsibilitiesCoordinate calendars for...

  • Executive Assistant

    4 weeks ago

    Chicago, United States El Milagro Full time

    Executive Assistant Chicago, IL Job Details: Salary: $21/hr Level: Entry Job Type: Full Time Schedule Days: 5-day Work Week • Alternating Saturdays • Sundays off Hours: Mon-Fri:10am-7pm • Sat: 8am-2pm Position Summary: We are looking for a determined, industrious, and reliable Executive Assistant to perform a variety of administrative and personal...

  • Executive Assistant

    1 month ago

    Chicago, United States Mack & Associates, Ltd. Full time

    A leading financial services firm in Chicago is seeking a highly skilled Executive Assistant to provide comprehensive support to the Chief Investment Officer (CIO) and a team of Managing Directors within the investment team. This role requires an exceptional professional who can effectively manage complex schedules, coordinate high-level meetings, and...

  • Executive Assistant

    4 weeks ago

    Chicago, United States Fresenius Kabi USA, LLC Full time

    Job Summary The Executive Assistant provides comprehensive administrative support to the Senior Vice President of Supply Chain and other members of Supply Chain Senior Management as needed. These duties include, but are not limited to, management of the SVP of Supply Chain's daily schedule, coordination of meetings, and arrangement of all travel bookings and...