Administrative Assistant 3, Talent Management

3 days ago

Evanston, United States Northwestern University Full time
Apply for Job Job ID 51650
Location Evanston, Illinois
Add to Favorite Jobs Email this Job

Department: Alumni Relations & Development
Salary/Grade: NEX/11

Please note: The target budgeted hourly rate for this position is between $22.00 and $23.00. Offers will be based on candidate experience and education, as well as equity within Northwestern University.

About Alumni Relations and Development

Alumni Relations and Development appreciates that the collective sum of our individual differences, experiences, knowledge, and self-expression is crucial for our success. We strongly invite candidates of all backgrounds to apply and to participate fully and authentically in our workplace.

We encourage you to apply even if you do not believe you meet 100% of the preferred qualifications.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Alumni Relations and Development is committed to genuine inclusion. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Elizabeth Frisch at efrisch@northwestern.edu. Consistent with its obligations under the law, Northwestern will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential job responsibilities.

Job Summary

The Administrative Assistant 3, Talent Management provides integral administrative support with a range of team projects and tasks. This position will utilize systems and tools including but not limited to: Outlook, Encompass, Qualtrics, Microsoft Office Suite, Zoom, and NU Financials. Office hours are Monday - Friday from 8:30 a.m. to 5:00 p.m. This is a hybrid role which will allow for remote work 2 days per week.

This position supports Talent Acquisition, which is part of the Talent Management team within Alumni Relations and Development (ARD). The Admin Assistant 3 is responsible for key tasks such as:

  • Involvement in the recruitment process includes scheduling interviews on Outlook, creating zoom links, and building out itineraries for candidates
  • Co-manage the Talent Management team email account
  • Building detailed messaging in Encompass to circulate for approval and send to a designated audience
  • Creating surveys and summarizing results for analysis.
  • Posting job openings to external sites as well as the ARD Careers page
  • Attends outreach programs and supports Virtual Open Houses for ARD

Documents & Databases

  • Independently responds to and composes correspondence.
  • Creates and maintains standard spreadsheets, databases, and surveys.
  • Prepares queries, reports, statistics, tables, charts, etc. based on information compiled from various sources.

Website

  • Maintains website.
  • Creates new web pages and/or updates standard information/data within the application's content management program.

Accounting

  • Approves appropriate expenses, purchases and reimbursements per budget.
  • Creates and maintains financial records.
  • Prepares forms.
  • Verifies appropriateness and accuracy of charges.
  • Processes and reconciles expenses, accounting transfers, and/or appropriation changes.
  • Updates financial transaction spreadsheets and databases.

Human Resources

  • Schedules Zoom and in-person interviews on Outlook
  • Uses word to create itineraries for all candidate interviews

Coordination

  • Works with hiring manager and panelists to find best times to interview
  • Manages department calendar and email account.
  • Manages registration and travel for external candidates.
  • Organizes and coordinates events which may include creating timelines.
  • Collects agenda items and background materials.

Contacts

  • Responds to email inquiries from the Talent Management inbox.
  • Builds emails in Encompass for Staff Announcements.
  • Provides basic interpretation of policies and procedures.
  • Finds information to resolve problems or issues.

Minimum Qualifications:

  • A high school diploma or its equivalent along with 2 years of administrative support experience is required.

Minimum Competencies

  • Intermediate knowledge of word, spreadsheet, email, and database software programs is required.

Preferred Qualifications:

  • Outlook calendaring
  • Drafting email communication
  • Microsoft Office tools

Preferred Competencies:

  • Human Resources knowledge
  • Comfortable in fast paced environment
  • Detail-oriented



Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.

#LI-GS1

  • Administration Assistant

    4 days ago

    Evanston, United States Gryphon Advisors, LLC Full time

    Job DescriptionJob DescriptionAbout us: Gryphon Advisors is a financial and strategic planning firm that provides independent, comprehensive financial counseling and investment advice to families and individuals. We are seeking to add an Office Assistant to our dedicated team.Responsibilities: Assisting the team with a variety of standard in-office tasks...

  • Temporary Program Assistant 3

    3 days ago

    Evanston, United States Northwestern University Full time

    Department: Temp Center Salary/Grade: TMP/01 Position: Temporary Program Assistant 3 Hours: This is a full-time position (40 hours per week) Pay: $21.00 per hour Campus: Evanston Approximate start date: TBD Approximate end date: TBD Northwestern University is seeking a temporary Program Assistant 3 for the Evanston campus. Temporary Job...

  • Program Assistant 3

    3 days ago

    Evanston, United States Northwestern University Full time

    Department: Education & Social Policy Salary/Grade: NEX/11 Job Summary Seeking a highly motivated team member to provide administrative support for a pathbreaking dual master's degree program-jointly designed by the School of Education and Social Policy at Northwestern University and the Department of Economics at The Chinese University of Hong Kong (CUHK)....

  • Assistant Director, Research Administration

    4 days ago

    Evanston, United States Northwestern University Full time

    Department: URC Administration Salary/Grade: EXS/10 Job Summary: Provides strategic leadership and advanced problem solving in support of unit's research programs and mission. Acts as the chief research administrator for a dept. or division & oversees the administration of the entire grants & contracts portfolio, some of which are very complex involving...

  • Administrative Support Specialist Talent Acquisition

    7 days ago

    Evanston, Illinois, United States Northwestern University Full time

    Main ResponsibilitiesInvolvement in the recruitment process includes scheduling interviews on Outlook, creating zoom links, and building out itineraries for candidatesCo-manage the Talent Management team email accountBuilding detailed messaging in Encompass to circulate for approval and send to a designated audienceCreating surveys and summarizing results...

  • Administrative Support Assistant Role

    6 hours ago

    Evanston, Wyoming, United States Union Pacific Railroad Company Full time

    About the RoleThe Union Pacific Railroad Company is looking for a detail-oriented and proactive administrative assistant to join our team. As a key member of our management team, you will be responsible for providing administrative support, managing calendars, and coordinating travel arrangements.Key Responsibilities:Provide administrative support to the...

  • Executive Administrator

    3 days ago

    Evanston, United States Pegasus Knowledge Solutions Full time

    Location : Evanston IL- 3 days in Office. Duration : 6 Months Contract with possible extension. Title: Executive Administrator About the Role: We are seeking a highly organized, dependable, and presentable Executive Administrator to support 2-3 Senior Directors. This role requires exceptional multitasking abilities, excellent communication skills, and the...

  • Executive Administrator

    4 days ago

    Evanston, United States Pegasus Knowledge Solutions, Inc. Full time

    Location : Evanston IL- 3 days in Office.Duration : 6 Months Contract with possible extension.Title: Executive AdministratorAbout the Role: We are seeking a highly organized, dependable, and presentable Executive Administrator to support 2-3 Senior Directors. This role requires exceptional multitasking abilities, excellent communication skills, and the...

  • Executive Administrator

    4 days ago

    Evanston, United States Pegasus Knowledge Solutions, Inc. Full time

    Location : Evanston IL- 3 days in Office.Duration : 6 Months Contract with possible extension.Title: Executive AdministratorAbout the Role: We are seeking a highly organized, dependable, and presentable Executive Administrator to support 2-3 Senior Directors. This role requires exceptional multitasking abilities, excellent communication skills, and the...

  • Executive Office Administrator

    4 days ago

    Evanston, United States Pegasus Knowledge Solutions, Inc. Full time

    Title: Executive AdministratorLocation : Evanston IL- 3 days in Office.Duration : 6 Months Contract with possible extension.About the Role: We are seeking a highly organized, dependable, and presentable Executive Administrator to support 2-3 Senior Directors. This role requires exceptional multitasking abilities, excellent communication skills, and the...

  • Executive Office Administrator

    4 days ago

    Evanston, United States Pegasus Knowledge Solutions, Inc. Full time

    Title: Executive AdministratorLocation : Evanston IL- 3 days in Office.Duration : 6 Months Contract with possible extension.About the Role: We are seeking a highly organized, dependable, and presentable Executive Administrator to support 2-3 Senior Directors. This role requires exceptional multitasking abilities, excellent communication skills, and the...

  • Assistant Hotel General Manager

    4 days ago

    Evanston, United States Gecko Hospitality Full time $58,000 - $65,000

    Job Title: Hotel Assistant General Manager  Location:Oakbrook Terrace, IL  Salary:$55K - $60K  Position Overview:Take on a key leadership role as Hotel Assistant General Manager, where your expertise in operations and people management will be instrumental in delivering outstanding guest experiences and ensuring the property runs smoothly. This position...

  • Dental Assistant Hiring Bonus

    4 days ago

    Evanston, United States Webster Dental Management Full time

    Job Type Full-time Description Webster Dental Care has delivered the highest level of patient care for over 46 years. Headquartered in the River North area of Chicago, Webster Dental Care numbers 10 dental practices throughout the Chicagoland area with 250 employees, including dentists, dental specialists, dental hygienists, support staff and administrators....

  • Administrative Assistant 2

    1 week ago

    Evanston, United States Northwestern University Full time

    Department: SoC Radio/Television/Film Salary/Grade: NEX/10 Job Summary: We are seeking a full-time Administrative Assistant 2 for Northwestern University's School of Communication Radio/TV/Film department's Cyrus Tang Foundation. This role will facilitate communication between Northwestern University (NU) and Tongji University (TU), CARE program faculty...

  • Administrative Assistant II, Violence Intervention Program

    1 week ago

    Evanston, United States NorthShore University HealthSystem Full time

    Position Highlights: Position: Administrative Assistant II, Violence Intervention Program (HVIP) Hourly Pay Range: $20.00 - $33.21. The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors. Location: Evanston, IL. Full Time/Part Time: 40 hours/part-time Hours: Monday-Friday, 9:00 AM- 5:00 PM ...

  • Administrative Assistant 2

    1 day ago

    Evanston, United States Northwestern University Full time

    Apply for Job Job ID 51593 Location Evanston, Illinois Add to Favorite Jobs Email this JobDepartment: SoC Radio/Television/Film Salary/Grade: NEX/10 Job Summary: We are seeking a full-time Administrative Assistant 2 for Northwestern University's School of Communication Radio/TV/Film department's Cyrus Tang Foundation. This role will facilitate...

  • CTD Temporary Program Assistant

    4 days ago

    Evanston, United States Northwestern University Full time

    Department: Temp Center Salary/Grade: TMP/01 Temporary Program Assistant Admissions Office Center for Talent Development at Northwestern University The Temporary Program Assistant (PA) works closely with the Admissions and Assessment administrative team to provide detailed and accurate information to all families and clients calling in for information and...

  • Clerical Assistant 2

    3 days ago

    Evanston, Illinois, United States Northwestern University Full time

    Job Title: Clerical Assistant 2About the DepartmentThe Biomedical Engineering Department at Northwestern University is a dynamic and collaborative environment that seeks a highly skilled and motivated Clerical Assistant 2 to join our team.Job Description:The successful candidate will provide administrative support for the department, including managing...

  • Assistant Store Manager

    4 days ago

    Evanston, United States Restore Hyper Wellness Full time

    Assistant StoreManagerRestore Hyper Wellness + CryotherapyRestore is seeking an Assistant General Manager with strong sales and business development skills. If you thrive in an entrepreneurial environment and have a passion for health and wellness, we want to meet you.As an Assistant General Manager, you’ll play an integral role in cultivating and...

  • Assistant Store Manager

    4 days ago

    Evanston, United States Restore Hyper Wellness Full time

    Assistant StoreManagerRestore Hyper Wellness + CryotherapyRestore is seeking an Assistant General Manager with strong sales and business development skills. If you thrive in an entrepreneurial environment and have a passion for health and wellness, we want to meet you.As an Assistant General Manager, you’ll play an integral role in cultivating and...