Administrative Assistant III

4 weeks ago

Seattle, United States Medix Full time
About Us:

We are one of the largest surgical practices in the country, providing excellent care at more than 100 centers throughout Washington State. Many of our surgeries are performed at our own ambulatory surgery centers-where costs are often lower and recovery times faster. Patients return home the day of their surgery to begin healing and rehabilitation and get back to doing what they love, faster. Each and every associate has a crucial role as a part of our team focused on providing excellent patient care with high value for our patients, their families, employers, payors and our community.

Position Summary:The Administrative Assistant will support several of the company's central office leadership and support teams, with a variety of recurring and nonrecurring tasks. Acknowledge requests for assistance, clarify expectations with respect to deliverables and deadlines, and keep the requesting party apprised of the status.

Key Responsibilities:• Screening incoming calls and emails in Reception Inbox and company Inbox
• Assisting in scheduling and supporting meetings, including reserving space on & offsite, arranging
catering
• Prepare expense reports.
• Making travel arrangements.
• Maintaining Central Service Office Shared & Reserved Parking information.
• Maintaining Central Service Office vendor info pertaining to kitchen, building, and supply room and
communicate with the vendor as needed.
• Assisting HR with designated projects and ongoing initiatives.
• Assist EA's with logistics on projects.
• Processing and approving badge requests daily.
• Coordinating parking and new hire orientation for the Central Service Office.
• Routing of all mail, faxes, and packages delivered to Central Service Office.
• Assisting with facility management and communication.
• Assisting in the coordination of team events, social activities, and employee recognition.
• Fulfilling other duties as assigned

Education/Experience:• High School Graduate or the equivalent required
• Bachelor's or associate degree preferred
• At least three years of Administrative Assistant experience, ideally in a professional services environment; Executive level support preferred.
• Prior healthcare experience a plus

Knowledge, Skills, and Abilities:• Professional, courteous demeanor
• Positive attitude and high energy
• Passionate and proactive about solving problems, adding value and delivering superior results.
• Ability to multi-task and prioritize competing demands.
• Intermediate to Advanced knowledge of MS Office
• Attention to detail.
• Strong verbal and written communication skills
• Understands what questions to ask to reach well informed decisions.
• Unquestioned ethics, integrity, and discretion

Shift/Schedule:Monday - Friday 8:00am - 5:00pm (management if flexible with hours, able to have earlier or later start times just needs to be 5x8 hour shifts and consistent throughout the week)

Pay Range:$22 - $35/hr
*401(k) Retirement Plan, multiple medical, dental and vision plan options, Short Term Disability Insurance, Life Insurance Plan, Weekly Pay, Paid Sick Time

Selling Points:• Complimentary Parking Spot
• Flexible Schedule
• Competitive salary and benefits package, including health insurance, paid time off, and retirement plans
• Opportunities for professional development
• A supportive and collaborative work environment committed to patient care and staff well-being

Medix is acting as an Employment Agency in relation to this vacancy.

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