Design Manager Assistant

4 weeks ago

Chandler, United States Exyte Full time
Discover your exciting role

Non-Solicitation: We are not currently accepting third-party agency candidates for this position. Any agency candidate submitted to any employee of Exyte may be contacted by Exyte without obligation to the third-party agency.

The Design Management Assistant (Design Operations) is responsible for providing support for the day-to-day activities within the Project Design Management team; namely: administrative support to Design Managers, as required. Support includes managing design documents and filing systems word processing, appointment scheduling, organizing, and packaging time sensitive project deliverables.

Explore your tasks and responsibilities

  • Supports Design Managers in the day-to-day operations of their projects
  • Coordinates with Design Managers to prioritize, plan, schedule, and organize meetings and other project activities
  • Proactively identifies opportunities to take ownership of tasks from Design Managers day-to-day activities - including making suggestions to improve workflows and task completion
  • Assists with positive, timely, professional communication and presentations for key internal and external stakeholders - especially in support of presentations for recurring project meetings
  • Attends project meetings, records and posts meeting notes
  • Assists is preparing project KPIs and other information in preparation for project meetings and deliverable tracking
  • Assists with tracking and expediting project design deliverables and SDC deliverables
  • Document gathering, organizing and transmitting in support of project team and project objectives
  • Expedite project deliverables and update Design Deliverables Schedule (DDS) accordingly
  • Provides Back-up/support to other administrative staff as required
  • Provides on-boarding support and assistance for newly hired personnel as well as staff newly assigned to a project
  • Assist in project close-out
  • Other duties as assigned
The information contained in this job description is intended to describe the essential job functions required of those assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities needed to perform the job. Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time. The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrated commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at Exyte Group.

Show your expertise
  • High School Diploma or GED required
  • Knowledge of business English, spelling and punctuation
  • Skill in composition and accurate production of correspondence, reports and other documents and materials
  • Knowledge of Microsoft products (e.g. Word, Excel, Power Point, Outlook, etc.)
  • Strong interpersonal and communication skills, including writing and verbal skills to interface effectively with all levels of leadership and staff
  • Ability to work efficiently and possess excellent time management skills
  • Outstanding organizational skills
  • Detail oriented
  • Construction and/or Engineering Consulting industry experience preferred

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