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ASHS - Clinical Student Liaison

2 months ago

Mesa, United States A.T. Still University Full time

Description

A.T. Still University's Arizona School of Health Sciences (ATSU-ASHS) is seeking a full-time non-exempt Clinical Student Liaison on the Mesa, Arizona campus.

Duties & Responsibilities:

  • Coordinating student rotations. Responsible for tracking all student-credentialing requirements necessary for each rotation.

  • Maintaining accurate and organized rotation records for the students in a confidential manner ensuring ethical and legal guidelines are maintained. Ensuring student compliance with policies regarding immunizations, health insurance, and up-to-date certifications starting halfway through the didactic year.

  • Continuously monitor and support local and CHC sites for both academic and administrative requirements. Assemble accurate and complete student packets for onboarding CHC students prior to rotation start.

  • Serving as a liaison between students, faculty, and preceptors on a range of academic, administrative and/or personal issues as required.

  • Maintaining positive relationships with hospitals, preceptor sites, and CHC administrative staff.

  • Initiating open dialog with didactic staff to help with mainstreaming information and provide new ideas to combine didactic and clinical year student tracking.

  • Providing administrative support for clinical directors and coordinators in support of their duties.

  • Managing student evaluation/monitoring minimum skill requirements to ensure all graduation requirements are met.

  • Assigning and maintaining a unique preceptor ID roster for mid-point and final evaluations.

  • Processing Google document rotation check-in and preceptor/site evaluation. Reporting any red flags to the clinical team and keep open positive communication with students.

  • Maintaining monthly review of all active clinical affiliation agreements and preceptors.

  • Working closely with Clinical Affairs identifying affiliation agreements close to expiring. Searching, recording, and filing updated preceptor state licenses.

  • Tracking and submitting clinical preceptor rotation and CHC quarterly payments.

  • Proctoring End of Rotation clinical exams, make-ups, and any other administered testing on campus.

  • Working with students, faculty, preceptors, and rotation site support personnel in a professional manner to coordinate changes and/or modifications to rotations or schedules.

  • Scheduling meetings with essential hospital coordinators as needed to ensure the school is doing everything possible to confirm smooth rotation entry.

  • Providing prompt and accurate feedback to the Clinical Team regarding concerns or successes with rotation or student evaluation of preceptor.

  • Organizing and presenting updated PowerPoint material for the Clinical Orientation presentation. Lead presenter of CV PowerPoint presentation for didactic students ensuring final CV is on file before rotations start.

  • Managing data input of new and updated preceptors and sites into the Typhon system. Compile and maintain preceptor files in G-drive.

  • Supporting department with interview day, white coat, graduation, and any other special occasions.

  • Tracking and distributing Category 2 CME letters to eligible preceptors each October.

  • Assisting clinical team with assignments of student rotation schedule and notifying appointed preceptors.

  • Monday morning check‐ins: uploading the roster and submitting it for release to students.

  • PAARS: receive the student request and upload it into the system for the clinical director to approve or decline the student request.

  • All evaluation auto-crating: checking all submitted evaluations from the link and auto-crating for grade.

Education & Experience:

  • High school diploma or equivalent required.

  • Two years of proven organizational experience in academic, health care, or similar environment.

  • Ability to interact with administration, faculty, staff, students, and the general public in a professional manner.

  • Excellent problem-solving skills.

  • Ability to organize and prioritize workload in order to meet necessary deadlines.

  • Experience in business or academic office setting.

  • Experience interacting with internal and community affiliates.

  • Ability to follow and share information regarding university policy and procedures.

  • Knowledge of Microsoft Word, Excel, PowerPoint, databases, and basic computer skills.

  • Ability to read, analyze, and interpret common scientific and medical terms.

  • Credentialing experience preferred.

ATSU offers a comprehensive benefits package including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following hire date. For more information, please visit: atsu.edu/employment/benefits .

A.T. Still University (ATSU) does not discriminate on the basis of race, color, religion, ethnicity, national origin, sex (including pregnancy), gender, sexual orientation, gender identity, age, disability, or veteran status in admission or access to, or treatment or employment in its programs and activities.

In demonstrating mutual respect for all members of the ATSU community, ATSU is an Equal Employment Opportunity (EEO). Meeting this mission requires serving together in mutual respect of one another’s functions and each person’s importance as an individual.