Administrative Assistant I

2 months ago

Suwanee, United States Gwinnett County Public Schools Full time

Administrative Assistant I - Office of Data Governance JobID: 95200 Position Type: Office Professionals/ Administrative Assistant I Date Posted: 10/24/2024 Location: Instructional Support Center Date Available: 12/09/2024 Job Code: Administrative Assistant I - 030061 Standard Hours: 40 Department: Office of Data Governance - 282667 Empl Class: NA Minimum Salary: $40,763.00/Annually Maximum Salary: $68,051.00/Annually Scheduled Days: 245 Target Openings: 1 License and Certification Qualifications: None required.Education Qualifications: High school diploma or equivalent required. Bachelor's degree in related field preferred.Experience Qualifications: Three years secretarial/administrative or equivalent acceptable experience required. Bookkeeping, accounting or similar experience preferred.Skills Qualifications: Ability to coordinate multiple tasks and priorities; excellent communication skills with sensitive public; excellent human relation skills; ability to maintain strict confidentiality of information; ability to prepare reports and draft professional business correspondence; demonstrated knowledge and skills with computer software, particularly Microsoft Office, Financial and HR tools such as Peoplesoft, and Student Information Systems (SIS); ability to detect and correct errors in standard English language usage; ability to analyze existing processes and identify areas for improvement; ability to follow specific verbal and written instructions; ability to act as a representative of Gwinnett County Public Schools; and ability to work across functional boundaries and interact with employees at all levels of the organization.Primary Responsibilities: Provide administrative support to the Executive Director of Data Governance and assist with functions and activities associated within the department.1. Perform general administrative duties in support of the Office of Data Governance.a. Take notes and transcribe various communication, including but not limited to, letters, memos, reports, and minutes of meetings.b. Align administrative priorities with those of the Executive Director.c. Maintain an accurate schedule of activities for the Executive Director of Data Governance.d. Arrange, coordinate, and schedule time and details for travel and conferences for the Executive Director.e. Prepare various minutes, reports, work orders, memoranda, and purchase orders as needed to maintain the efficient and effective operation of the office.2. Perform general clerical duties.a. Organize and efficiently maintain the files and records for the office.b. Operate various office machines including, but not limited to, copiers, computers, and scanners as needed to ensure the efficient and effective operation of the office.c. Organize and maintain division office reference materials efficiently.d. Handle routine matters while supervisor is out of the office and delegate matters appropriately.e. Receive and sort incoming mail for the Executive Director.3. Provide support to the department by identifying, developing, and streamlining areas for process improvement and service delivery.a. Conduct appropriate research and collaborate with staff to design, develop, implement, and evaluate new initiatives.b. Assist in preparation and facilitation of meetings and events.4. Monitor the department’s financial/accounting duties to ensure payment is issued on time.a. Ensure that all claims for reimbursement are accurate and legitimate.b. Assist with departmental budgets and reports as requested.c. Process payment of contractors in a timely manner.d. Maintain accounting of all department budgets. 5. Communicate with all parties in a businesslike, courteous, and efficient manner.a. Represent the division professionally in all aspects of communication.b. Help cultivate a responsive and customer centered climate.c. Seek ways to be responsive to the needs of staff.d. Handle internal and external customers graciously and effectively.e. Direct inquires to the appropriate division personnel as needed.f. Route incoming and outgoing correspondence accurately.6. Coordinate and arrange interviews and assist with on-boarding for new employees to the department.7. Cooperate with and maintain a positive relationship with other departments, staff members, and organization members.8. Assist with new projects as assigned.9. Perform other duties as assigned. Physical Demands:While performing the duties of this job, the employee is frequently required to sit for extended periods of time. The employee is also required to talk, hear, stand, and walk. The employee may be required to use hands to finger, handle, feel, and/or reach. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Administrative Assistant

    4 weeks ago

    Suwanee, United States Kennedy Family Homes Full time

    Company DescriptionKennedy Family Homes LLC is a construction company based out of Suwanee Georgia, United States.Role DescriptionThis is a full-time on-site role for an Administrative Assistant at Kennedy Family Homes LLC located in Suwanee, GA. The Administrative Assistant will be responsible for providing administrative support, managing phone calls,...

  • Administrative Assistant

    3 weeks ago

    Suwanee, United States Partners Personnel Management Full time

    Client Site Industry & HighlightsWe are currently hiring for Administrative AssistantJob Title: Administrative AssistantPay Rate: $18.00Schedule (Days and Time): 1st 8am-5pmJob Duties/ResponsibilitiesThis person will assist with phone calls and digital file processing on a daily/weekly basis, so they need to be familiar with everyday computer work. They will...

  • Administrative Assistant

    2 months ago

    Suwanee, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are in search of a diligent Administrative Assistant to join our team in Moultrie, Georgia. In this role, you will be handling a range of tasks, including processing customer requests, maintaining accurate client records, and resolving customer-related inquiries. As an integral part of our team, your focus will be to ensure...

  • Administrative Support Specialist

    3 weeks ago

    Suwanee, Georgia, United States Gwinnett County Public Schools Full time

    Gwinnett County Public Schools invites applications for the position of School Clerk I, supporting the local school's administration team. As a highly organized and detail-focused individual, you will provide exceptional administrative support to ensure the smooth operation of the school.About the Role:Job Type: Full-timeLocation: Trickum Middle...

  • Senior Administrative Assistant

    7 days ago

    Suwanee, Georgia, United States Searchlogic Recruiting, LLC Full time

    Role Summary:We are seeking an experienced Executive Assistant to support our CEO and senior leadership team. The ideal candidate will have 2+ years of experience supporting Executive Officers, preferably in a fast-paced, entrepreneurial environment.You will be responsible for providing administrative, operational, and project-based support, including...

  • Reception and Administrative Assistant

    5 days ago

    Suwanee, Georgia, United States Celebration Village Forsyth Full time

    Job DescriptionCelebration Village Forsyth is seeking a skilled and detail-oriented Concierge/Front Desk professional to join our team. As a key member of our staff, you will be responsible for providing administrative support, maintaining accurate records, and ensuring the smooth operation of our front desk area.Responsibilities include: Answering...

  • Medication Administration Assistant

    2 weeks ago

    Suwanee, Georgia, United States Oaks Senior Living, LLC Full time

    Oaks Senior Living, LLC is committed to delivering exceptional care to our residents. We are seeking a Certified Medication Aide to join our team and make a meaningful difference in the lives of our seniors.About the Position:This role requires the administration of scheduled medications to residents in accordance with state regulations and company...

  • Systems Administrator

    4 weeks ago

    Suwanee, United States Rocket IT Full time

    Systems Administrator Rocket IT Compliance and Automation Team - Suwanee, GA - Full Time At Rocket IT, we empower people through human connections and better IT. We’re driven by a desire to help people thrive, starting with our internal team. We’re looking for an experienced, detail-oriented Systems Administrator who thrives in a team environment and...

  • School Clerk I Assistant

    1 week ago

    Suwanee, Georgia, United States Gwinnett County Public Schools Full time

    Job Summary:We are seeking a highly skilled and organized School Clerk I Assistant to join our team at Gwinnett County Public Schools. This is a full-time position that requires strong clerical skills, excellent communication abilities, and a customer-centric approach.About the Role:The successful candidate will provide general clerical support to the local...

  • Medication Administration Assistant

    4 days ago

    Suwanee, Georgia, United States Antebellum James Burgess Full time

    About Us:Antebellum James Burgess values its commitment to providing exceptional care to Assisted Living residents. Our team is dedicated to creating a supportive environment where employees can thrive.Job Description:We are seeking a skilled Medication Aide to join our team. The ideal candidate will have excellent communication skills, attention to detail,...

  • Administrative Assistant HS

    1 month ago

    Suwanee, United States Gwinnett County Public Schools Full time

    Provide general secretarial and clerical/administrative support to the assigned local school to ensure successful operations by working closely with local school leadership, central office divisions, faculty, and staff. 1. Perform clerical/administra Administrative Assistant, Clerical, Support, Administrative, School, Assistant, Education

  • Administrative Assistant HS

    3 weeks ago

    Suwanee, United States Gwinnett County Public Schools Full time

    Provide general secretarial and clerical/administrative support to the assigned local school to ensure successful operations by working closely with local school leadership, central office divisions, faculty, and staff. 1. Perform clerical/administra Administrative Assistant, Clerical, Support, Administrative, School, Assistant, Education Learn More

  • Administrative Assistant HS

    1 month ago

    Suwanee, United States Gwinnett County Public Schools Full time

    Administrative Assistant HS - Clerical Support - School JobID: 95404 + Position Type: Oth Classified Support Person/ Administrative Assistant HS + Date Posted: 11/22/2024 + Location: GIVE East + Date Available: 1/2/25 Job Code: Administrative Assistant HS - 050057 Standard Hours: 40 Department: Clerical...

  • Administrative Assistant HS

    1 month ago

    Suwanee, United States Gwinnett County Public Schools Full time

    Position Type: Oth Classified Support Person/Administrative Assistant HS Date Posted: 11/22/2024 Location: GIVE East Date Available: 1/2/25 Job Code: Administrative Assistant HS - 050057 Standard Hours: 40 Department: Clerical Support - School - 241000 Empl Class: ALT Minimum Salary: $32,319.00/Annually Maximum Salary: $56,982.00/Annually Scheduled...

  • Salesforce Administrator

    6 days ago

    Suwanee, United States ARC-PA Full time

    Salesforce Administrator ARC - PA, Inc. – Suwanee, GA (Remote)About Us: The Accreditation Review Commission on Education for the Physician Assistant, Inc. (ARC-PA) is a not-for-profit accrediting agency protecting the interests of the public and the physician assistant  (PA) profession by defining and ensuring compliance with educational standards for PA...

  • Part-time Administrative Assistant

    5 days ago

    Suwanee, Georgia, United States Aaron Plumbing INC Full time

    About Aaron Plumbing INCWe are a reputable company committed to delivering top-quality services and exceptional customer satisfaction. Our mission is to supply each customer with a positive experience through honesty and professional workmanship.Job SummaryThis part-time role is responsible for scheduling appointments, handling customer inquiries, and...

  • Payroll and Benefits Administrator

    7 days ago

    Suwanee, Georgia, United States ONEPOWER Consulting Full time

    We are seeking a detail-oriented and organized individual to fill the role of Assistant HR Manager at ONEPOWER Consulting LLC.The ideal candidate will have a strong background in HR, with experience in payroll, performance evaluations, and benefits administration.Key responsibilities include:Managing the bi-weekly payroll process and ensuring accuracy and...

  • Administrative Support Position

    2 weeks ago

    Suwanee, Georgia, United States Gwinnett County Public Schools Full time

    About the Role:Gwinnett County Public Schools is seeking a highly organized and skilled administrative assistant to provide support to the local school. As the receptionist and/or registrar, you will play a vital role in maintaining accurate records, handling communications, and performing various administrative tasks.Responsibilities:- Perform a range of...

  • Law Firm Administrator

    5 days ago

    Suwanee, Georgia, United States Bross Mcallister & Williams Llc Full time

    Job OverviewBross Mcallister & Williams LLC is a reputable law firm seeking a highly skilled Legal Assistant/Case Manager to manage day-to-day operations and provide administrative support to the legal team.The ideal candidate will possess strong organizational skills, exceptional problem-solving abilities, and excellent communication skills. This role...

  • High School Administrative Support Professional

    4 weeks ago

    Suwanee, Georgia, United States Gwinnett County Public Schools Full time

    We are seeking a highly skilled and organized individual to fill the role of Administrative Assistant HS at Gwinnett County Public Schools. This position is responsible for providing general secretarial and clerical/administrative support to the assigned local school, ensuring successful operations by working closely with local school leadership, central...