Program Compliance Specialist

5 days ago

Los Angeles, United States Global Technical Talent Full time
Program Compliance Specialist
  • Contract Duration 6+ months
  • Pay range: $20.40 - $35/HR
  • Onsite

Role Summary:
  • This role is focused on delivering high-caliber results, on predetermined timelines, while assisting in managing workflow processes related to all aspects of Contract Compliance Management.
  • The successful incumbent must be well organized, have high digital acumen and aptitude, and maintain great interpersonal skills to effectively communicate with both internal and external customers.

Principal Duties:
Contractual Reporting and Submittals
  • Manage the full cycle of all the submittals to the Client
  • Track submission due dates and lead preparation and issuance of all site contractual reports and submittals
  • Accurately and timely file the updated submissions within JCI systems and the client's Prolog (or equivalent)
  • Facilitate the submittals and comments reviews with the client as required
  • Coordinate and arrange necessary data with other JCI and non-JCI resources to support the submissions
  • Develop necessary processes, procedures, guidelines to ensure sustainability
  • Develop and deliver customer reports, meeting minutes and agendas. Collect all information, maintain organized databases of information, format a presentable reports within a specific time range.
  • Prepare ad hoc reports and necessary responses to JCI management and the Client
  • Be a back up for the preparation of the incident reports

Compliance Management
  • Develop a site compliance comprehensive database including all regulatory, contractual, and safety requirements for permits, inspections, and certifications
  • Maintain the compliance database by tracking due dates, scheduling, and ensuring all work related to the compliance has been updated in QFM, coordinating timely payments
  • Develop and implement a process for documenting and tracking the non-compliances issued by authorities. Ensure the completion of non-compliances is tracked in the system and communicated to the JCI internal or external resources responsible for the completion of the work.
  • Develop and document Standard Operating Procedures (SOP) working with other JCI and external stakeholders. Maintain the SOP database and regularly review the SOPs to ensure compliance with the operational, regulatory, and contractual requirements.
  • Ensure 100% compliance of the LAX ConRAC site

CMMS (QFM)
  • Perform regular reviews of the QFM paymec requirements to ensure compliance with the contract requirement. Propose changes and improvements to ensure compliance and sustainability
  • Run QFM periodic reports or as needed tracking operational and maintenance attainment against the contractual requirements. Facilitate regular reviews and implement improvements as needed.
  • Assist with maintaining the CMMS database including equipment history, status, work order management, and preventative maintenance scheduling.
  • Be a backup to the maintenance planner and scheduler as needed

Inclusivity requirements management
  • The focus will be to lead JCI's Contract Management related to Diversity & Inclusion.
  • Maintain B2Gnow Small Business Enterprise (SBE) system.
  • Monitor, audit, and enforce the Labor Compliance Program in accordance with DIR-accepted practices.
  • Maintain Certified Payroll system and LCP tracker.
  • Verify that appropriate wages are paid on certified payroll, and CA prevailing wage determinations.
  • Be a backup to update B2Gnow, LCP tracker, and submission of necessary reports

Financial
  • As necessary prepare contract booking documents such as subcontracts, POs, invoice collection and tracking, and other finance-related matters.
  • Perform simple account balancing and reconciliation.
  • Be a backup and to be able to create POs, process invoices, and related matters.

Other
  • Be the first line of communication to customers, building occupants, and the project company.
  • Be responsive to telephone calls, emails, and electronically generated work orders.
  • Post information to records and databases.
  • Assist in maintaining organized document storage databases, SharePoint.
  • Provide research, problem-solving, and insight into increasing business processes and efficiencies related to Diversity and Inclusion.
  • Provide a professionally maintained office environment. Responsible for product orderings and inventory.
  • Attend and document meetings during all project phases.
  • Perform other duties necessary to provide administrative support to the O&M team.
  • Perform necessary site inspections, collecting site verifications and checks as necessary
  • Other duties as assigned.

Requirements:
  • Bachelor's degree or equivalent education preferred.
  • High school diploma with 3-5 years of similar work experience required.
  • Five years of working experience related to Workforce contract compliance requirements, data collection, and document generation.
  • Computer skills (advanced or proficient) to include word processing, spreadsheet, project scheduling tools, desktop publishing, and database applications.
  • Proficiency in Microsoft Office Suite, MS Outlook, and data entry required.
  • Ability to work independently.
  • Good organizational skills with attention to detail.
  • Ability to handle multiple tasks and prioritize workload accordingly.
  • Interpersonal skills to effectively communicate with both internal and external customers.

Benefits:
  • Medical, Vision, and Dental Insurance Plans
  • 401k Retirement Fund

About The Company:
  • Our client specializes in enhancing the intelligence of buildings because buildings have a purpose. They are places for people to live or work. Facilities for learning or healing. Venues for entertainment and shopping. Sites for the specialized storage of tangible goods or mission-critical data. Your buildings have a huge variety of functions; they are central to your mission.
  • This is where our client comes in, helping drive the outcomes that matter most. Through a full range of systems and digital solutions, they make your buildings smarter. A smarter building is safer, more comfortable, more efficient, and, ultimately, more sustainable. Most importantly, smarter buildings let you focus more intensely on your unique mission. Better for your people. Better for your bottom line. Better for the planet.
  • Our client has been making buildings smarter since 1885, and their capabilities, depth of innovation experience, and global reach have been growing ever since. Today, they offer the world's largest portfolio of building products, technologies, software, and services. They put that portfolio to work to transform the environments where people live, work, learn, and play.
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