Administrative Assistant, Long Term Sub

22 hours ago

Kalispell, United States Kalispell School District #5 Full time

This is for a long term sub for office tasks both in main office and activities office.

Estimated Start date December 2024.

Salary: $16.69/hr., non-exempt, not eligible for benefits.

Objective:

The Administrative Assistant provides a wide variety of complex and confidential administrative and secretarial support. They are able to work under a variety of conditions and with a diverse group of people. They are skilled at determining the best course of action swiftly and logically. This support staff member is flexible and excels at fine-tuning processes to best meet needs.

Job Responsibilities:

  • Provides day-to-day secretarial support to school office.
  • Provides information in response to inquiries in person or by telephone; refers inquiries to appropriate staff.
  • Prepares communications with students, staff, public, Board of Trustees, businesses, and departments.
  • Prepares materials for meetings, projects, in-services, curriculum, or other school events or reports as requested.
  • Prepares and maintains school records.
  • Assists with coordination of meetings, orientations, and facilities arrangements.
  • Assists with planning of staff activities and time lines.
  • Assists with the planning, preparation and maintenance of budgetary records.
  • Prepares supply requisitions, purchase orders, requests for special data, or similar actions within established procedures.
  • Operates office equipment such as copiers, calculators, word processors, personal computers, typewriters, data terminals, or other equipment.
  • Plans and prioritizes work load to meet set deadlines.
  • Maintains appropriate inventory of supplies, equipment, and materials.
  • Assists staff with special projects as directed.
  • Other duties as assigned.
Knowledge, Skills and Abilities:
  • Skill in arithmetic, grammar, spelling, record keeping, and compiling material.
  • Ability to maintain effective professional relationships with staff, students, and parents.
  • Ability to maintain student confidentiality.
  • Ability to maintain regular and acceptable attendance levels.
  • Skill in the operation of a variety of office machines including personal computers, telephones, and copiers.
  • Skill in critical thinking, problem analysis and resolution.
  • Ability to work effectively with people from a variety of culturally diverse backgrounds.
  • Proficiency in computer technology, including word processing, spread sheets and data base.
  • Ability to become proficient and successfully operate SchoolMaster software.
  • Ability to follow directions.
  • Skill, dedication, and aptitude for working with students.
  • Demonstrated communication and interpersonal skills.
  • Ability to multi-task.
Minimum Qualifications:
  • High School diploma or equivalent and four years in increasingly responsible administrative support experience; OR,
  • Associate degree in relevant field of study and two years in increasingly responsible administrative support experience.
Preferred Qualifications:
  • None.
Physical Demands:
  • Ability to stand on feet for extended periods of time, stoop, bend, lift and carry items up to 40 pounds.

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