Event Coordinator
1 week ago
Provides coordination and support for events on both race-days and non-race days at Churchill Downs Racetrack (CDRT). Event coordinators contribute to the planning, preparation, and execution of The Kentucky Derby and All Race Meets. In addition to race-day responsibilities, Event Coordinators work with various special event cliental. These events can include, but are not limited to: weddings, internal trainings, corporate retreats, evening receptions, etc.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Duties include, but are not limited to:
- Working cross-departmentally to understand event needs (sales, marketing, community relations, ticketing, etc.) and facility policies
- Establishing and maintaining relationships with clients and vendors
- Creating custom Banquet Event Orders (BEO) for Special Event Groups of 150 people or less which detail:
- Facility needs
- Food and beverage packages
- Event timeline
- Staffing needs
- Creating custom diagrams for approx. 35 event rooms
- Overseeing details for Race Day Buyouts and communicating to all departments
- Assisting team members on event days
- Responding to day-of requests in a prompt manner
- Promoting and providing exceptional customer service
- Evaluating guest issues related to pricing, overcrowding, ticket discrepancies, seat locations, etc.
- Ensuring courteous, professional, sincere, and responsive communications with all customers
- Completing clerical and administrative tasks as necessary
- Performing light physical work required to set up events. Extensive walking is typically required
- Perform other related duties as assigned
SUPERVISORY RESPONSIBILITIESNo supervisory responsibilities
EDUCATION, TRAINING, AND EXPERIENCE
- High School Diploma required-College degree preferred
- People oriented, able to multi-task, be organized, motivated and detail focused
- Prior interaction with the public and/or working knowledge of the horse racing industry preferred
- Proficiency in Microsoft Office and other related software
This work is performed in a business office setting within a sports and entertainment facility. Events often take place outside of traditional business hours, on weekends, and holidays. Some areas of the facility may be noisy and subject to changing weather conditions. Churchill Downs Racetrack spans 1.5 million square feet. The ability to move swiftly throughout the facility and stand for long periods of time is necessary.
PERSONAL QUALIFICATIONS
- Dynamic personality and ability to positively address challenging situations
- Positive attitude and energy
- Strong organizational skills
- Exceptional at communicating, both verbally and written
- Ability to thrive in an ever-changing environment
- Customer service minded
- Excellent time-management skills
- Ability to multi-task and develop strong professional relationships in all aspects of the position
- Previous experience working in an entertainment / sporting facility, or a similar environment
- Ability to create and communicate ideas / vision for various events
-
Event Coordinator
7 days ago
Louisville, United States Churchill Downs Racetrack Full timeSUMMARY Provides coordination and support for events on both race-days and non-race days at Churchill Downs Racetrack (CDRT). Event coordinators contribute to the planning, preparation, and execution of The Kentucky Derby and All Race Meets. In addition to race-day responsibilities, Event Coordinators work with various special event cliental. These events...
-
Event Coordinator
1 week ago
Louisville, Kentucky, United States 21c Museum Hotels Full time21c Museum Hotels Event Server RoleWe are seeking a highly skilled and enthusiastic Event Server to join our team at 21c Museum Hotels. As an Event Server, you will be responsible for delivering exceptional customer service and ensuring the smooth execution of events in our hotel and restaurant.About the Company21c Museum Hotels is a pioneering example of...
-
Corporate Event Coordinator Manager
2 weeks ago
Louisville, Kentucky, United States Trilogy Health Services, LLC Full timeJob SummaryThe Corporate Event Coordinator Manager is responsible for leading the planning and execution of large-scale events that advance the company's goals, recognize and celebrate success, and continue to strengthen the culture.This role requires excellent organizational, communication, and problem-solving skills to make a significant contribution to...
-
Event Housekeeping Lead Coordinator
2 weeks ago
Louisville, Kentucky, United States ASM Global Full timeJob OverviewThe KFC Yum Center is seeking an Event Housekeeping Lead Coordinator to join its team. As a key member of the housekeeping staff, you will play a vital role in ensuring the cleanliness and safety of our guests.About the RoleWe are looking for a highly organized and detail-oriented individual with excellent communication skills to lead our...
-
Event Logistics Coordinator
1 week ago
Louisville, Kentucky, United States Mercurial, Inc. Full timeWe are seeking highly motivated Event Crew Members to join our team at Mercurial, Inc. in the Louisville area.Company OverviewMission-driven and innovative, Mercurial, Inc. empowers community-based initiatives through engaging events that bring people together.Estimated Salary$40,000 - $60,000 per annum, depending on experience.Job DescriptionAs an Event...
-
Beverage Event Coordinator
4 days ago
Louisville, Kentucky, United States Accor Full timeEvent Server Opportunity at 21c Museum HotelsWe are a pioneering hotel brand that combines art, hospitality, and cuisine to create unique experiences for our guests. As an Event Server, you will be part of a diverse team serving a wide range of clientele.About the Role:The Event Server is responsible for providing excellent customer service, promoting our...
-
Events and Marketing Manager
4 weeks ago
Louisville, United States FSA Management Group Full timeReports To: FSA President Department: EventsPosition Summary:This position is responsible for managing specific areas for client association conferences and events, possible lead coordination when needed. Areas of expertise are identified in the essential duties section of this position description. The position works in collaboration with internal and...
-
Events and Marketing Manager
4 weeks ago
louisville, United States FSA Management Group Full timeReports To: FSA President Department: EventsPosition Summary:This position is responsible for managing specific areas for client association conferences and events, possible lead coordination when needed. Areas of expertise are identified in the essential duties section of this position description. The position works in collaboration with internal and...
-
Event Sales
2 weeks ago
Louisville, United States Common Bond Hotels Full timeWeyland Ventures Hospitality is looking for an Event Sales & Marketing Manager to support the Henry Clay and MashUp properties! The Event Sales & Marketing Manager leads all aspects in relation to the sales and marketing of events for the MashUp (opening Q2, 2025) and The Henry Clay properties. This includes the development and implementation, staff...
-
Doc Crows Event Manager
3 days ago
Louisville, United States Schulte Full timeEvent Sales Manager Job Description The following job description is intended to outline the general nature and key responsibilities of the position. It is not an exhaustive list of all duties, or responsibilities for the role. The company reserves the right to revise, modify, or change this job description as business needs arise. Job descriptions are...
-
Events and Travel Manager
3 weeks ago
Louisville, United States Trilogy Health Services, LLC Full timeWhether you’re looking for a new chapter, a change of pace, or a helping hand, Trilogy is committed to being the best place that you’ve ever belonged. Flexibility is what you want, and flexibility is what you’ll get.Come into the office because you want to – not because you have to. At Trilogy, we’re proud to embrace a hybrid work environment that...
-
Events and Travel Manager
3 weeks ago
Louisville, United States Trilogy Health Services, LLC Full timeWhether you’re looking for a new chapter, a change of pace, or a helping hand, Trilogy is committed to being the best place that you’ve ever belonged. Flexibility is what you want, and flexibility is what you’ll get.Come into the office because you want to – not because you have to. At Trilogy, we’re proud to embrace a hybrid work environment that...
-
Marketing Coordinator
6 months ago
Louisville, United States The Cordish Companies Full timeMKTG COORDINATOR SUMMARY: The hourly Marketing Coordinator will work closely with the Fourth Street Live! Marketing and Events Production team. Gain insight into the marketing field while simultaneously getting the valuable event and promotions experience in a fun, upbeat environment. ACCOUNTABILITIES: •Create and implement social media content/campaigns...
-
Creative Event Manager
1 week ago
Louisville, Kentucky, United States Michaels Stores Full timeAbout Michaels StoresAt Michaels, our purpose is to fuel the joy of creativity. We operate over 1,300 stores in 49 states and Canada and online at Michaels.com and Michaels.ca.Job SummaryWe are seeking a Creative Event Manager to join our team! As a Creative Event Manager, you will be responsible for planning, coordinating, and facilitating events within our...
-
Development Coordinator
1 month ago
Louisville, United States Thrive Full timeJOB SUMMARYThe Development Coordinator will assist the Director of Development in promoting and raisingfunds for Portland Christian School (PCS). This role requires a born again Christian whodemonstrates spiritual maturity excellent communication and interpersonal skills and acommitment to serving PCS through assigned tasks. The Development Coordinator must...
-
Louisville, Kentucky, United States Compass Group USA Full timeCompass Group USA is a leader in the hospitality industry, and as a General Manager of Special Events at Churchill Downs in Louisville, KY, you will be part of an exceptional team that delivers unparalleled guest experiences. With a commitment to creating an inclusive environment where everyone feels valued and respected, we are dedicated to making our...
-
Event Staff/ Security
2 weeks ago
Louisville, United States BEST Crowd Management Full timeJob Title: UC Boulder - Event Security Company: BEST Crowd Management Location: CU Boulder Pay: $20/ hr Job Type: Part-time Summary: Join the dedicated and professional team at BEST Crowd Management, a leading provider of crowd management and event security services. With a commitment to excellence and a focus on safety, BEST Crowd Management ensures the...
-
Event Staff/ Security
4 weeks ago
Louisville, United States BEST Crowd Management Full timeJob Title: UC Boulder - Event Security Company: BEST Crowd Management Location: CU Boulder Pay: $20/ hr Job Type: Part-time Summary: Join the dedicated and professional team at BEST Crowd Management, a leading provider of crowd management and event security services. With a commitment to excellence and a focus on safety, BEST Crowd Management ensures the...
-
Event Security Officer
2 months ago
Louisville, United States BEST Crowd Management Full timeJob Title: CU Boulder - Event Staff/Security Company: BEST Crowd Management Location: CU Boulder Pay: $20 / hr Job Type: Part-time Summary: Join the dedicated and professional team at BEST Crowd Management, a leading provider of crowd management and event security services. With a commitment to excellence and a focus on safety, BEST Crowd Management ensures...
-
Marketing Coordinator
4 days ago
Louisville, Kentucky, United States Mercurial, Inc. Full timeMarketing Assistant RoleWe are a leading marketing organization headquartered in the Louisville area, seeking a dedicated Marketing Assistant to join our nonprofit marketing team.The Marketing Assistant position is an entry-level role that collaborates closely with our direct fundraising team to meticulously plan, coordinate, and execute fundraising...