Events and Travel Manager

2 months ago

Louisville, United States Trilogy Health Services, LLC Full time

Whether you’re looking for a new chapter, a change of pace, or a helping hand, Trilogy is committed to being the best place that you’ve ever belonged.

Flexibility is what you want, and flexibility is what you’ll get.

Come into the office because you want to – not because you have to. At Trilogy, we’re proud to embrace a hybrid work environment that allows you both the convenience of working from home and the flexibility of meeting with your co-workers in person. With collaborative workspaces, rotating cubicles, and meditation areas, our freshly renovated Home Office will accommodate the working style that works best for you.

Six months of training, orientation, and fun

We believe in setting our employees up for success. That’s why your first six months are referred to as your “blue-badge” period – a time where you are encouraged to ask questions, ask for help when needed, and familiarize yourself with the company culture. Even when your blue badge period ends, you can rest assured that the Trilogy team will always have your back.

Job Summary

The Enterprise Events and Travel Manager is responsible for leading the events and travel team and overseeing the management of Trilogy's company headquarters office. They work closely with senior leaders, vendors, and internal teams to ensure the successful execution of events within budget. The Enterprise Events and Travel Manager is responsible for venue selection, logistics, budgeting, vendor management, and on-site coordination. They work to maximize the efficiency of company travel through a newly implemented travel platform. The individual in this role possesses excellent organizational, communication, and problem-solving skills to make a significant contribution to company goals and culture.


Roles and Responsibilities

• Leads, motivates, and develops a team dedicated to creating first-class events and fostering a professional and engaging Home Office experience for our employees.

• Leads the planning and execution of large-scale events that advance the company's goals, recognize and celebrate success, and continue to strengthen the culture.

• Identifies event spaces and vendors such as catering, entertainment, speakers and AV, organizing contracts and negotiating details.

• Works closely with senior leaders to deliver a range of events and logistics assistance including strategy, implementation, consulting and negotiating.

• Partners with the Communications team on an experience to match the content development goals for events.

• Leads the planning and execution process among meeting stakeholders from developing a Run of Show to creating and managing project plans to keep meeting planning moving forward.

• Develops a playbook to create quality events and brings process excellence to the management of Home Office and on-site meetings.

• Manages budget and measures results from events.

• Oversees the corporate travel function and ensures we are maximizing value from the platform and that it serves employees effectively.

• Oversees the Home Office management function to ensure the company headquarters facility effectively supports meetings and is a welcoming and professional environment in which to work.

• Establishes calendar of events and provides visibility to leaders company-wide to drive awareness for planning and to ensure no scheduling conflicts.

• Other duties as assigned.

Qualifications

Education: Bachelor Degree

Experience: 5-8 years


Licenses and Certifications

CMP (Certified Meeting Professional) certification preferred.

Physical Requirements

Sitting, standing, bending, reaching, stretching, stooping, walking, and moving intermittently during working hours. Must be able to lift at least 20lbs. Must be able to maintain verbal and written communication with co-workers, supervisors, residents, family members, visitors, vendors, and all business associates outside of the health campus.

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