Executive Assistant to Chief Executive Officer

3 weeks ago

Chicago, United States Amylu Foods, LLC. Full time

Amylu Foods is a high-growth natural CPG company with over a century of tradition rooted in using fresh ingredients and hand-crafted recipes. As the pioneers of chicken sausage, we blend innovation with experience, bringing bold, fresh flavors to the table. From our Chicago roots, we've grown into a passionate, dedicated team of food enthusiasts, leading the category with our creative recipes, small-batch production, and constant flavor innovation. Celebrating 100 years of culinary craftsmanship, we're expanding our offerings and distribution nationwide, launching new and exciting products that continue to redefine the protein category. If you're passionate about food and eager to join a company with endless growth potential, Amylu Foods is the place to be.

Amylu Foods is seeking a highly skilled and proactive Executive Assistant to support our CEO in a dynamic, fast-paced environment. This role is ideal for a professional with strong business acumen who can handle high-level strategic tasks as well as administrative duties. We are particularly interested in candidates who have experience as analysts at investment banks or private equity firms and are looking to transition into an operational role within a fast-growing company that is actively involved in M&A activity. The Executive Assistant will act as the CEO's right-hand person, facilitating smooth operations and ensuring seamless communication within the leadership team and across the organization.

Key Responsibilities:

Strategic Planning & Analysis:

  • Assist in developing and maintaining financial models, spreadsheets, and business analysis to support acquisitions, production expansions, and annual budgeting processes.
  • Conduct process and people analysis to help streamline operations and improve efficiency.
  • Collaborate on high-level planning and strategy sessions, contributing to long-term business objectives.

Project Management & Monitoring:

  • Serve as a liaison between the CEO and other members of the leadership team, ensuring key projects remain on track and deadlines are met.
  • Facilitate cross-departmental communication to monitor progress on company-wide initiatives.
  • Coordinate and participate in meetings, tracking action items and following up with relevant stakeholders to ensure timely progress.

Administrative Support:

  • Manage the CEO's calendar, including scheduling appointments, meetings, and travel arrangements.
  • Organize and maintain comprehensive documentation, records, and files.
  • Prepare reports, presentations, and correspondence on behalf of the CEO.
  • Handle day-to-day tasks, such as managing phone calls, emails, and reservation bookings.

Communication & Leadership Support:

  • Assist the CEO in preparing for internal and external meetings, drafting agendas, taking minutes, and summarizing follow-ups.
  • Ensure the CEO is aware of key organizational developments and deadlines, acting as a reminder and organizer to keep the CEO on track.
  • Direct inquiries and delegate tasks as necessary to appropriate team members, fostering efficient workflow.

Qualifications:

Education & Experience:

  • Bachelor's degree in Business, Accounting, Finance, or a related field is preferred but not required.
  • Experience as an analyst at an investment bank or private equity firm is highly desirable.
  • Interest or exposure to M&A activity and involvement in financial analysis or due diligence is a strong asset.
  • Experience in a dynamic, fast-paced business environment, preferably within the CPG industry, is a plus.

Skills & Competencies:

  • Strong organizational skills and ability to multitask effectively.
  • High proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and other project management tools.
  • Exceptional communication skills, both verbal and written.
  • Analytical mindset with the ability to assist in business planning and data-driven decision-making.
  • Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.
  • Detail-oriented with a proactive and solution-oriented mindset.

Personal Attributes:

  • Discretion and confidentiality are a must.
  • High level of self-motivation and adaptability.
  • Proactive approach with the ability to anticipate needs and prioritize tasks effectively.
  • Ability to work independently and as part of a team.

Why Join Amylu Foods:

  • Opportunity to work closely with an accomplished leader and be part of a fast-growing CPG firm.
  • Be a pivotal member of the leadership support team, contributing directly to the company's growth and success.
  • Competitive salary and benefits package.
  • Dynamic, collaborative work culture that encourages professional development and personal growth.

Amylu Foods is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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