Human Resources Assistant

4 weeks ago

Niagara Falls, United States Health System Service Full time
Are you E.P.I.C?

Do you display Empathy, Passion, Integrity, and Commitment? If YES, join us at HSS where we are passionate about healthcare and providing seamless services to our clients and colleagues.

Health System Services is seeking a Part-Time Human Resources Assistant to support our HR department in managing administrative tasks, recruiting, onboarding processes, and project-based work such as assisting with annual audits. The ideal candidate will be organized, communicative, and capable of handling confidential information with the utmost discretion.

About the Position
  • Administrative HR Duties:
    • Maintain and update employee records and databases.
    • Assist in the preparation and distribution of HR documents, such as employment contracts and onboarding materials.
    • Schedule and coordinate interviews, meetings, and HR events.
    • Manage HR-related correspondence, including emails and letters.
    • Ensure compliance with company policies and legal requirements.
  • Recruitment:
    • Utilize various channels to identify and attract potential candidates, including job boards, social media platforms, and networking events.
    • Develop and maintain a pipeline of qualified candidates for current and future job openings.
    • Conduct initial phone screenings for entry-level positions to evaluate candidate qualifications and fit.
    • Communicate effectively with candidates to schedule interviews and provide follow-up information.
    • Document and report on phone screening outcomes to hiring managers.
  • Onboarding:
    • Assist in the onboarding process for new hires, ensuring they have all necessary information and documentation.
    • Facilitate and monitor pre-employment paperwork and screenings such as submitting background checks and scheduling appointments.
    • Facilitate new employee orientations and introduction sessions.
    • Coordinate with other departments to ensure new hires have the necessary tools and access.
  • Project-Based Work:
    • Assist with the preparation and execution of annual HR audits, ensuring all documentation and records are accurate and up-to-date.
    • Support special HR projects and initiatives as needed, providing administrative assistance and coordination.
    • Collaborate with the HR team to streamline processes and improve efficiency in project management.
What We’re Looking For
    • Excellent verbal and written communication skills.
    • Strong interpersonal skills.
    • Effective organization and time management skills with a proven ability to excel in fast paced environments.
    • Basic understanding of HR principles and practices.
    • Ability to maintain confidentiality and handle sensitive information.
Qualifications for Success
    • High school diploma or equivalent; pursuing or completed a degree in Human Resources, Business Administration, or a related field is a plus.
    • 1+ years of experience in Human Resources strongly preferred.
    • 1+ years in an administrative role required.
    • Proficient with HRIS, Microsoft Office Suite, Google Suite, or related software.
    • Experience with ADP strongly preferred.
Compensation
  • $18.00 - $22.00 per hour, dependent on experience
Shift
  • 9:00am – 2:00pm, Monday – Friday
Location
  • Wheatfield, NY

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