Benefits & Leave Administrator

4 weeks ago

Denver, United States Community Economic Defense Project Full time

About the Community Economic Defense Project (CEDP) & CED Law

Our mission

We partner with low-income and working people to build economic and racial equity. We do this by confronting economic abuse and investing in community wealth. We use an ever-evolving set of legal, economic and advocacy tools to challenge and dismantle unjust systems, building quickly towards a world where all people have what they need to live and thrive.

Our Organization

The Community Economic Defense Project (CEDP) is a Colorado-based nonprofit. Launched in 2020 as the COVID-19 Eviction Defense Project, our organization was formed to keep our neighbors housed during the pandemic. Working with clients, we built a "one-stop-shop" approach to eviction, foreclosure, and homelessness prevention that centers the legal and financial needs of housing-insecure families and uses a variety of tools to keep them housed.

Our team now serves more than 1,000 people per month, bringing together housing lawyers, economists, data analysts, policy-experts, organizers, and technologists to serve our clients. We have served more than 50,000 low-income Coloradans across 45 counties, distributing over $200 million in emergency assistance. We have also contributed to the passage of major legislation to prevent eviction, stop economic abuse, and make credit and life-saving medication cheaper. CEDP's model has been cited as a best practice by White House, HUD, the Urban Institute, and in the media.

Building on our work to stop evictions, CEDP has further expanded its integrated services model to include disaster response, predatory towing, debt collection, benefit access & navigation, long-term rental assistance, and homelessness response. Similar to CEDP's work on rental housing, these efforts offer a continuum of care that includes navigation and advisory services, targeted payments, legal support, and the ability to participate in advocacy.

More about the Role:

CEDP is dedicated to providing our employees with comprehensive benefits that support their well-being and financial security. We are seeking a knowledgeable and detail-oriented Benefit & Leave Administrator to join our team that has experience collaborating with Payroll. The Benefit & Leave Administrator is responsible for managing and overseeing employee benefits programs, ensuring compliance with regulations, and providing support to employees regarding their benefits inquiries. This role involves coordinating benefits enrollment, conducting audits, and collaborating with external vendors. This position will also assist with other organization needs as well, such as being a backup for payroll, payroll tax set up and managing insurance needs.

In this role you will:

  • Setup and maintain employee records related to benefit enrollment and deductions, coordinating with our HR and Payroll teams to ensure proper integration and deductions.
  • Navigate the complexity of various systems to ensure wages are accurately updated.
  • Process payroll adjustments for employee benefits and Leave of Absence (LOA) changes, ensuring accurate deductions and compliance with company policies and legal requirements.
  • Review monthly invoices from benefit vendors to verify accuracy, reconcile discrepancies, and ensure timely payments and reporting.
  • Managing Leave of Absences (LOAs), including state-paid LOA benefits such as Colorado's FAMLI program, with a strong understanding of compliance, payroll adjustments, and benefits administration related to leaves.
  • Conduct thorough reconciliations and reviews of benefits to ensure timely submission, payment, and compliance with all federal, state, and local payroll requirements.
  • Ensure that the activity recorded in the financial software is accurate and up to date.
  • Serve as the first point of contact for employee inquiries related to payroll, benefits, and employment policies. Provide clear, accurate, and prompt responses, ensuring compliance with company policies and labor regulations.
  • Manage the reporting and tracking of workers' compensation claims, ensuring proper documentation, timely follow-ups, and communication with employees, insurance providers, and regulatory agencies as needed.
  • Conduct regular audits of benefits programs and make recommendations for improvements.
  • Collaborate with insurance providers and vendors to manage plan renewals and negotiate rates.
  • Prepare and distribute benefits communications and educational materials for employees.
  • Assist in the development and implementation of new benefits programs and initiatives.
  • Stay current on industry trends and regulatory changes related to employee benefits.
  • Initiate new tax accounts with States as needed.
  • Maintain our current insurance and get new quotes as needed for additional coverages.
Position Requirements:
  • 3+ years of experience managing employee benefits deductions, leave management and payroll/accounting knowledge preferred
  • Strong knowledge of employee benefit and Leave regulations and compliance (e.g., ERISA, ACA) and experience with 401K Audits a plus.
  • Proficient in MS Office and HRIS and benefit administration systems(e.g., BambooHR) and databases.
  • Trustworthy with a keen attention to confidentiality.
  • Outstanding organizational skills and great attention to detail.
  • Excellent communication skills, with a commitment to fostering a diverse and inclusive workplace where all voices are valued.
  • Strong critical thinking skills to analyze complex payroll issues and implement effective solutions.
Additional Details:
  • Candidates must reside in Colorado, ideally within the greater Denver Metro area. The position includes competitive pay, flexible time off, benefits package (including medical, dental, vision), and 401k.
  • A competitive annual salary of $65,000 a year
  • Applications will be reviewed on a rolling basis but must be received by December 7, 2024
  • The estimated time to complete the recruitment process will be by December 15, 2024
  • As in-person work is sometimes required, all employees at CEDP & CED Law are expected to maintain current vaccination status in keeping with CDC recommendations.
  • CEDP is an equal opportunity employer, committed to creating an inclusive environment for all employees. Employment decisions are made without regard to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, sexual orientation, or any other legally protected status.

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