Current jobs related to Trinity Executive Assistant II - Chicago - Trinity United Church of Christ

  • Trinity Facilities Maintenance Specialist

    1 week ago

    Chicago, Illinois, United States Trinity United Church of Christ Full time

    Job Description:We are seeking a highly skilled and dedicated Custodian to join our team at Trinity United Church of Christ. As a Custodian, you will be responsible for maintaining the upkeep of our church properties and facilities.The successful candidate will work under the supervision of the Team Leader for Maintenance and will be expected to maintain a...

  • Executive Assistant II Position

    5 days ago

    Chicago, Illinois, United States KYYBA Full time

    About the RoleKyyba is hiring a Project Coordinator II to provide comprehensive administrative support to our Vice President. The successful candidate will be responsible for managing calendars, coordinating travel, and preparing documents.This role requires excellent organizational and communication skills, as well as the ability to work independently and...

  • Sales Executive, Associate QS Partners

    4 weeks ago

    Chicago, United States Executive Jet Management Full time

    Select how often (in days) to receive an alert: Title: Sales Executive, Associate QS Partners (NJUS) Company: NetJets Services, Inc. Area of Interest: Sales Location: IL, US Purpose of Position The objective of the Sales Executive, Associate QSP is to learn and experience the complete QSP sales process to include generating and executing all types of...

  • Entry Light Assembler

    3 months ago

    Chicago, United States Trinity Industries Full time

    Trinity Industries Parts & Components is hiring [General Laborer Positions] at our [Holden America Chicago, IL] location. Our products are an integral part of the supply chain that helps fuel our lives and our economy. Over the last 85 years, Trinity Industries has grown to over 6,000 employees strong with the common purpose of Delivering Goods, For the Good...

  • Church Property Upkeep Assistant

    1 week ago

    Chicago, Illinois, United States Trinity United Church of Christ Full time

    Job Summary:Trinity United Church of Christ is seeking a reliable and detail-oriented Custodian to join our team. As a Custodian, you will be responsible for maintaining the cleanliness and organization of our church facilities.The ideal candidate will have a strong work ethic, excellent communication skills, and the ability to work well under pressure. A...

  • Executive Assistant

    2 months ago

    Chicago, United States Mack & Associates, Ltd. Full time

    Join a dynamic financial services company in Chicago as a temporary Executive Assistant on a four-month journey, where you’ll play a pivotal role in ensuring smooth operations and effective communication at the executive level. This fully onsite position provides a unique opportunity to make a meaningful impact by supporting senior leaders, handling key...

  • Executive Assistant

    1 week ago

    Chicago, United States Robert Half Full time

    Job DescriptionJob DescriptionOn behalf of our client for an Executive Assistant to the CEO of in Healthcare Industry in the bustling city of Chicago, Illinois. This role involves closely collaborating with CEO to manage daily priorities, calendar management, and draft correspondences. The Executive Assistant is also responsible for maintaining contact...

  • Executive Assistant

    2 days ago

    Chicago, United States Robert Half Full time

    Job DescriptionJob DescriptionOn behalf of our client for an Executive Assistant to the CEO of in Healthcare Industry in the bustling city of Chicago, Illinois. This role involves closely collaborating with CEO to manage daily priorities, calendar management, and draft correspondences. The Executive Assistant is also responsible for maintaining contact...

  • Executive Assistant

    4 weeks ago

    Chicago, United States City Staffing Full time

    This is a long term temporary (expected to last until February 2025), hybrid role located in Downtown Chicago, IL. Schedule: Monday through Friday *please note that while this role can largely be performed from home, the Executive Assistant will be expected to be in the Downtown Chicago office on days when the CEO is in. Pay Rate: $48-55 per hourOur client,...

  • Executive Assistant

    1 month ago

    Chicago, United States LHH Full time

    Title: Executive AssistantDepartment: AdministrationLocation: Chicago (River North)Job DescriptionLHH is hiring for an Executive Assistant for a benefits company located in the heart of downtown Chicago (River North). The Executive Assistant will provide high-level administrative support to senior executives, enabling them to focus on strategic tasks and...

  • Executive Assistant

    2 months ago

    Chicago, United States Mack & Associates, Ltd. Full time

    A mission-driven non-profit in Chicago is looking for a dedicated and dynamic Executive Assistant to join their team in support of a C-level Executive and Program Director. This is a fantastic chance to contribute to meaningful work while having the opportunity to transition from a temporary to a permanent role. In this position, the Executive Assistant will...

  • Executive Assistant

    1 month ago

    Chicago, United States Mack & Associates, Ltd. Full time

    A leading law firm in Chicago is seeking an experienced Executive Assistant to provide comprehensive administrative and executive support to one of its distinguished Partners. This is an exciting opportunity for a proactive, detail-oriented professional to join a prestigious organization and play a pivotal role in ensuring seamless daily operations for a...

  • Executive Assistant

    2 months ago

    Chicago, United States Mack & Associates, Ltd. Full time

    A leading financial services firm in Chicago is seeking a highly skilled Executive Assistant to provide comprehensive support to the Chief Investment Officer (CIO) and a team of Managing Directors within the investment team. This role requires an exceptional professional who can effectively manage complex schedules, coordinate high-level meetings, and...

  • Executive Assistant

    1 month ago

    Chicago, United States LHH Full time

    Title: Executive AssistantDepartment: AdministrationLocation: ChicagoJob DescriptionThe Executive Assistant plays a crucial role in providing top-tier administrative support to senior executives, allowing them to concentrate on strategic initiatives and decision-making. This position involves managing daily schedules, coordinating meetings, handling...

  • Executive Assistant

    3 days ago

    Chicago, United States Pikemann Full time

    Prominent Company needs an Executive Assistant! ***MUST RESIDE NEAR CHICAGO, IL***This software development company is looking for an AMAZING Executive Assistant to join their team. Someone with proven experience working alongside and for high level individuals would be a solid fit for this opportunity! Benefits:Flexible Working Schedule (Fully...

  • Executive Assistant

    3 days ago

    Chicago, United States LaSalle Network Full time

    LaSalle Network is pleased to be partnered with a reputable private capital firm created by one of the most prominent families in Chicago. They're seeking an experienced Executive Assistant to support a dynamic investment team, as well as three of their senior leaders. This role offers the opportunity to work closely with executives and contribute to a...

  • Executive Assistant

    20 hours ago

    Chicago, United States LaSalle Network Full time

    LaSalle Network is pleased to be partnered with a reputable private capital firm created by one of the most prominent families in Chicago. They're seeking an experienced Executive Assistant to support a dynamic investment team, as well as three of their senior leaders. This role offers the opportunity to work closely with executives and contribute to a...

  • Executive Assistant

    3 months ago

    Chicago, United States Mack & Associates, Ltd. Full time

    Are you an organized and proactive professional ready to excel in a dynamic consulting environment? The esteemed consulting firm in downtown Chicago is seeking a dedicated Executive Assistant to support a senior-level Executive to be there strategic partner. In this hybrid role, you'll be a key player in providing administrative and project management...

  • Executive Assistant

    2 weeks ago

    Chicago, United States Addison Group Full time

    Job Title: Executive AssistantLocation: Chicago, IL- 100% Onsite Job Type: Contract Job DescriptionAs an Executive Assistant, you will be responsible for supporting the executives in managing their day-to-day operations, handling confidential matters, and ensuring efficient communication. You will be expected to handle scheduling, correspondence, travel...

  • Executive Assistant

    2 days ago

    Chicago, United States Connect Search, LLC Full time

    We have an exciting opportunity for an experienced Executive Assistant available in Chicago's West Side!Are you an experienced Administrative professional local to the area? Are you looking for a new challenge with an established organization that is a cornerstone of the community? Are you Spanish bilingual? If you answered "yes" to these questions, this...

Trinity Executive Assistant II

2 months ago

Chicago, United States Trinity United Church of Christ Full time
Work Direction: The Executive Assistant II works under the direct supervision of the Executive Pastor. The Executive Assistant II assumes the total responsibility for the successful execution of all duties and activities performed in the Executive Pastor's Office and is responsible for the cohesive operation of Community Engagement in line with goals of the Executive Pastor's Office. This position functions as the Executive Pastor's liaison with Government Officials, the Community and its leaders, Pastoral Staff, Leadership Team, Church Staff and the larger Church.

Basic Function: The Executive Assistant II provides executive level support for office of Executive Pastor to effectively assist leader in engaging all stakeholders for the success of the church. Builds relationships with congregation, team members, community, and faith-based organizations for internal church operations, external outreach and transformational engagement in our community, city, outlying areas and around the world. Provides necessary support and information to develop, establish, cultivate and continually strengthen relationships with government officials and community leaders that support the organization's strategic objectives and goals.

Duties and Responsibilities:

Administrative Support
  • Coordinate and provide executive administrative support to the Office of Church Administrator/Community Engagement & Transformation including but not limited to phone calls, meeting schedules, supplies, calendars, check requests, file maintenance, word processing, production of reports, memos and correspondence, minutes, presentations, check requests, copying, scanning, and mail handling.
  • Manage special projects and initiatives as assigned.
  • Provide for the training and coordination of the work for any temporary, contractual or administrative office personnel (including interns).
  • Coordinate activities, event planning and meeting support for internal and external meetings, including all aspects of meeting logistics including invitations, materials/collateral production, venue planning travel, vendor relations, food and refreshments and support event.
  • Maintain thorough knowledge of Church Administrator's office practices, policies, and organization and uses considerable judgment and independent action.
  • Assist Church Administrator in managing workflow, organizing contacts/touches, prioritizing daily schedule, tasks, meetings and deliverables.
  • Interface with internal and external stakeholders to facilitate agreed upon project deliverables and communications plans in support of output from the department.
  • Manage day-to-day financial operations including check requests and departmental expenses.
  • Create and manage electronic contacts, filing and reporting system.
Governmental Relations and Community Engagement
  • Provide high level research on individuals, corporations and foundations using a wide variety of biographical, organizational and financial resources including online databases, internet websites, library and government sources or other external repositories of public information.
  • Create and/or update reports, proposals and strategy frameworks for the Church Administrator, Senior Pastor, Executive Leadership Team, Endeleo/Imani Boards of Directors and/or other stakeholders as requested.
  • Compose documents (profiles, biographies, agency, organization and/or project summaries) using style, grammar and content appropriate to specific audiences.
  • Develop and manage central activity, contacts and outcomes database capable of reporting key performance indicators required for scope of the responsibilities for the department.
Communication
  • Provide support including record keeping, database management for community contacts, statistical tracking for engagement reporting, general phone calls, meeting schedules, time and attendance records, calendars, reconcile credit card expenses, check requests and file maintenance.
  • Work collaboratively across departments with other departments and administrative team members.
Other
  • Performs other duties as assigned.


Requirements: The incumbent must possess a bachelor's degree or equivalent, plus three to five year's related work experience. The incumbent must demonstrate excellent time management abilities, strong organizational skills the ability to multi-task effective problem-solving and decision-making abilities, outstanding interpersonal skills, demonstrate superior verbal and written communication skills, and must be highly motivated, productive and efficient. Must possess experience in a fast-paced, multifaceted organization. Ability to handle multiple projects on deadline and to anticipate problems and needs. Additionally, the incumbent must be highly proficient in using Microsoft Word, Excel, PowerPoint, Outlook, Social Media and Internet. The incumbent must be a self-starter, independent worker with an ability to see projects through to completion without supervision. The incumbent must work well independently while being part of a larger team. Discretion and patience are important and the incumbent must be comfortable with a high degree of interaction with others in high pressurized environments. The incumbent must serve as a liaison to carry out executive administrative functions on behalf of the Church Administrator's office.

The incumbent must possess a high degree of accuracy and attention to detail, ability to multi-task prioritize assignments, define problems, collect data, establish facts, draw valid conclusions, read, analyze, and interpret business periodicals, professional journals, technical procedures and government regulations. The incumbent must also possess the ability to write reports, business correspondence and procedures manuals, interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables and respond effectively to common inquiries from a wide range of constituents. Familiarity with the United Church of Christ and preference for working with community leaders, elected officials, government offices and community based organizations is preferred.

Work Schedule: The Executive Assistant II shall generally work forty hours each week including weekends and holidays and may be requested to attend meetings off-site from time to time.

Confidentiality: Confidentiality is a condition of employment. Discretion is a condition of employment. At all times, team members are to respect the privacy of information about others. Violation of the Code of Confidentiality can result in immediate termination of employment.

Working Conditions: This position works in a clean, well-lighted area. This position is not susceptible to job hazards; however due to routine operation/use of computers, normal rest breaks may be required. Additionally, this position does not require any unusual or excessive physical exertion. The incumbent is regularly required to use hands to finger, handle, or feel objectives, tools, or controls and talk or hear. The incumbent is frequently required to sit and reach with hands and arms. The incumbent is occasionally required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, color vision, and peripheral vision. Depth perception and the ability to adjust focus is required.