Subcontracts Administrator I

3 weeks ago

Lexington, United States Spiral Solutions and Technologies Full time
Description

Spiral Solutions and Technologies, Inc. seeks a Subcontract Administrator I to join our team

Location: Lexington, KY

Requirements

Assist the Subcontractor Administrator II in representing the company in negotiating contracts and formulating policies with suppliers. Direct and coordinate activities of personnel engaged in buying, and distributing materials, equipment, machinery, and supplies. Locate vendors of materials, equipment or supplies, and interview them to determine product availability and terms of sales. Prepare and process requisitions and purchase orders for supplies and equipment. Develop and implement purchasing and contract management instructions, policies, and procedures. Maintain records of goods ordered and received. Participate in the development of specifications for equipment, products or substitute materials. Analyze market and delivery systems to assess present and future material availability. Resolve vendor or contractor grievances, and claims against suppliers

Knowledge, skills, & abilities required:

  • Strong organizational skills
  • Excellent communication skills - verbal and written
  • Ability to interface with internal/external customers
  • Highly proficient in Microsoft office applications
  • Positions supervised: None

Duties and Responsibilities:

Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with vendors.

. Communicating with individuals outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.

. Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

. Analyzing information and evaluating results to choose the best solution and solve problems.

. Using computers and computer systems (including hardware and software) to program, enter data, or process information.

. Monitoring and controlling resources and assist in the monitoring of the spending.

. Getting members of a group to work together to accomplish tasks.

Providing guidance and direction to subordinates, including setting performance standards and monitoring performance.

*This list is not intended to be all-inclusive and may be expanded to include other duties and responsibilities.

Essential Functions:
  • Must be able to secure a security clearance.
  • Must pass drug and alcohol testing.
  • Must be able to read and write effectively in English.
  • Must maintain a positive work atmosphere by behaving and communicating in a manner to get along with customers, clients, co-workers and management.
  • With the exception of STD/LTD/FMLA & approved paid time off (PTO), attendance is considered essential.
  • Must be able to work within the shift hours of 7:00am and 5:30pm or as directed
  • Physical requirements - prolonged sitting and standing; work does require moderate amounts of walking. May carry moderately heavy items.
  • Travel requirements - Limited
  • Regularly scheduled to work 40 hours per weekly.

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